The Virginia Military Institute is accepting applications for a Full-time Financial Services Accounts Payable Specialist in the Comptroller’s Office. This individual will serve as the point of contact for processing State related payments and Small Purchase Card Program (SPCC) disbursements, as well as the primary backup for local fund expenditures and Institute travel related reimbursements.
Duties and Responsibilities:
Ensure the propriety of Institute expenditures.
Ensure that each request for disbursement is appropriately supported by adequate documentation and that all necessary approvals are obtained.
Review disbursement requests and invoices for mathematical accuracy and appropriate expenditure code assignment.
Verify expense with Colleague P.O. and/or eVA order, as applicable. Document any discrepancies on P.O. and resolve with the Purchasing Office before processing.
Process vouchers in a timely manner to ensure prompt payment deadlines are met.
Serve as Agency Co-Administrator for the Small Purchase Card Program. Process monthly Small Purchases Charge Card invoice.
Research and respond to questions as needed from departments and vendors regarding the status of paid and unpaid invoices.
Process ‘stop payments’ as necessary.
Generate daily reports and reconcile disbursements.
Assist with processing local fund and travel vouchers, as required.
Ensure 1099 reportable payments are properly recorded as such when processed for payment.
Ensure vendors are properly entered into Colleague and obtain respective COVA Form W-9.
Prepare annual Unrelated Business Income Tax (UBIT) return for supervisory review and submittal.
Salary based on qualifications and experience.
Please submit a resume, cover letter, and the names of three professional references, along with your application.
Criminal background check is required for all successful candidates.
Applications accepted until the position is filled.
In a continuing effort to enrich its academic environment and provide equal educational and employment opportunities, VMI encourages women, minorities, disabled individuals and veterans to apply. AmeriCorps, Peace Corps and other national service alumni are also encouraged to apply. VMI will provide reasonable accommodation to qualified individuals with documented disabilities to ensure equal access and equal opportunities with regard to employment, educational opportunities, programs and services.
Founded in 1839, the Virginia Military Institute (VMI) is the nation's oldest state-supported military college. The Institute's mission is to prepare honorable and dedicated leaders ready for the challenges of 21st-century citizenship. Consistently ranked among the top public liberal arts colleges in the nation by both U.S. News and World Report and Money magazine, VMI offers Bachelor of Arts and Bachelor of Science degrees in 14 majors. VMI adjoins the campus of Washington and Lee University, the nation's ninth-oldest institution of higher learning. Both colleges are within walking distance to historic downtown Lexington, a popular tourist destination. The town of Lexington has approximately 7,000 residents.
Knowledge of basic accounting principles and processes.
Strong general math skills.
Strong interpersonal, customer service, and communication skills.
Proficiency in the use of computer software and programs such as MS Outlook, Word and Excel.
Experience with Ellucian Colleague (or similar) financial accounting system.
Familiarity with the Commonwealth’s Accounting Policies & Procedures Manual (CAPP Manual)
Prior Accounts Payable experience.
About Virginia Military Institute
Virginia Military Institute operates under the philosophy that the measure of a college lies in the quality and performance of its graduates and their contributions to society. Therefore, it is the mission of the Virginia Military Institute to produce educated, honorable men and women, prepared for the varied work of civil life, imbued with love of learning, confident in the functions and attitudes of leadership, possessing a high sense of public service, advocates of the American democracy and free enterprise system, and ready as citizen-soldiers to defend their country in time of national peril. To accomplish this result, Virginia Military Institute shall provide to qualified young men and women undergraduate education of highest quality embracing engineering, science, and the arts conducted in and facilitated by the unique VMI system of military discipline.