Classification: Student Services Professional II - Exempt Department Name: Extended Education Job Number: MB2019-PA2516 Status: Open Until Filled Priority Screening Date: 05/12/2019 Recruitment Status: Apply today! Application Screening Begins May 13, 2019.
Position Description: This is a full-time, temporary position for one (1) year from the date of hire and may be extended and/or become regular based on operational needs.
Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay (www.csumb.edu) is a comprehensive, mid-sized four-year university whose staff and faculty help transform student lives by emphasizing project-based learning, requiring service learning, and promoting multicultural and global perspectives on and beyond the campus community. California State University, Monterey Bay (CSUMB) is both an MSI and HSI and has a vibrant, diverse student body of nearly 7,000 students and growing. Our faculty and staff, many of whom live in campus housing, appreciate living and working about one mile from the shores of the beautiful Monterey Bay.
As one of the 23 campuses in the California State University (CSU) system, we offer excellent benefits, including housing, and competitive salaries for our faculty and staff. During our 25th Silver Anniversary Celebration in 2019-20, we will complete two major building projects: the College of Arts, Humanities and Social Sciences and the Student Union. By 2030, CSUMB's sustainability initiative is to be carbon neutral.
Under the general supervision of the Director of Extended Education Programs and daily oversight of the Program Director for the Master of Science Physician Assistant (MSPA), the Academic Advisor performs advanced professional student services work. The incumbent provides services that support and enhance the student learning experience in Extended Education programs offered through the College of Health Sciences and Human Services.
ESSENTIALDUTIESANDRESPONSIBILITIES include, but are not limited to, the following:
Oversees the MSPA program admission process. Independently, evaluates and scores initial CASPA applications to determine program eligibility, and provides eligibility information to PA program director for interview selection. Manages WebAdMIT databases for CASPA and Cal State Apply. Serves as the advisor to applicants and meets with prospective candidates. Prepares applicant progress updates involving analysis and presentation of complex data. Develops and oversees processes to track alumni and analyze student success. Updates data and maintains documents required for submission to accrediting bodies.
Promotes, attends and presents at special events for the PA program, including; student orientation, on-campus recruitment programs, showcases, information sessions, open houses, and student health fairs. Assists with student recruitment and outreach. Increases public awareness of the College of Health Sciences and Human Services and Extended Education academic credit programs and activities.
Serves as an advisor to students in the PA program, ensures students are meeting all degree requirements. Coordinates registration by term and refers students to campus resources and services. Maintains student files and records; ensures strict confidentiality and security of academic records.
Works with student services departments (e.g., Admissions, Registrar, Financial Aid) in coordination with the Director of Extended Education Programs to enhance the administration and coordination of services for students enrolled in Extended Education programs. Identifies issues, recommends, and implements solutions to problems and changes in program procedures. Ensures services and systems are working effectively to support student success and meet program goals. Carries out day-to-day assignments that affect CSUMB enrollment goals. Communicates campus policies and procedures.
Performs other job-related duties and special projects as assigned.
Knowledge, Skills and Abilities: Working knowledge of the practices, procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior.
Ability to: interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural, multi-sexed and multiaged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office.
Minimum Qualifications: Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a jobrelated field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a yearforyear basis.
Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A masters degree in a job-related field may be substituted for one year of the professional experience.
Preferred Qualifications: Masters degree preferred. Knowledge of, recruitment, admission, enrollment, advising, retention, graduation, and other student and administrative services that support and enhance student learning. Excellent customer service, information literacy, and critical thinking skills. Exceptional ability to communicate verbally and in writing in a professional, persuasive, and tactful manner. A sincere desire to assist students. Technical fluency with Microsoft Office Suite, Oracle-PeopleSoft/CMS baseline system; G Suite (Gmail, Docs, Drive, and Calendar); intranet drives; and internet browsers.
All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
This position has been designated as a sensitive position with access to and responsibility for detailed personally identifiable Level 1 confidential information about students, faculty, staff or alumni that is protected, personal or sensitive as defined in the CSU Information Security Data Classification Standards.
This position is required to comply with confidentiality requirements outlined in the Department of Educations Family Educational Rights and Privacy and Californias Educational Code Chapter 13 regarding sensitive student issues.
Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the Universitys liability coverage.
May require occasional evenings and/or weekend work.
Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. Primary work location will be CSUMB at North Salinas but may require travel to CSUMB at Salinas City Center and the Main Campus. Any travel reimbursement will be in accordance with the CSUMB travel policy.
Compensation and Benefits: Anticipated hiring salary is in the low- to mid- $4,000s per month. For salary range info see: CSU Salary Schedule. CSUMB offers an attractive employee benefits package, CSU Benefits R04. The University Corporation at CSU Monterey Bay also provides access to affordable campus housing, Employee Housing.
For full consideration, submit the required documents by the priority screen date listed above. For assistance or if you require an accommodation, please call (831) 582-3389. For computer/online access you may visit the Tanimura and Antle Family Memorial Library (map).
CSU Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to: Age, Disability, Race or Ethnicity, Gender, Gender Identity or Expression, Nationality, Religion, Sexual Orientation, Genetic Information, Veteran or Military Status.
All employees must be eligible for employment in the U.S.
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California State University Monterey Bay (CSUMB), is a comprehensive public university committed to serving the diverse people of California, especially the working class, historically under-served, and low income populations. The university values an educational environment of cultural and linguistic diversity and gender equity; ethical reflection and practice; effective and experimental use of technologies as resources to people and catalysts for learning; and the integration of cross-disciplinary models enabling students, faculty and staff to engage in innovative instruction and coordinated service learning. The curriculum is organized around student learning outcomes. It is global in perspective, and of sufficient breadth and depth to meet local, regional, and statewide needs, specifically those of both isolated rural communities and inner-city populations. The identity of the University is framed by substantive commitment to a multilingual, multicultural, intellectual community which enables students, faculty and staff to cross institutional boundaries for innovative instruction, broadly defined scholarly and creative activity, and coordinated community service. The campus is ...located on Monterey Bay, 100 miles south of San Francisco.
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