Location: Gardner, MA Category: Administrative Posted On: Tue Apr 30 2019 Job Description:
General Statement of Duties
We are looking for a detail-oriented, confident self-starter with experience with accounting, general ledger and interpreting rules and regulations. The Business Manager is responsible for the accounting operations of the grants and cost centers within the Division of Access & Transition, inclusive of the production of financial reports, maintenance of financial records, and exercising budget management strategies designed to mitigate risk, enhance accuracy of financial reporting, and ensure that grants and cost centers comply with state and federal regulations.
Manage the fiscal operations of the Division of Access & Transition and its programs;
In partnership with the Assistant Dean and grant managers, create and implement written procedures important for essential fiscal compliance for each grant;
Serve as a liaison between grant directors and the College Business Office.
Perform budget reconciliations in a timely manner, and in agreement with the budget status report;
Ensure that billing is submitted in a timely manner, that accounts payable are paid in a timely manner and monitor accounts receivable;
Create and maintain budget and budget narrative templates for proposals, grants, contracts and amendments;
Research issues, prepare invoices/billings and collect funds for the support of grant and cost-center fund expenditures;
Coordinate with key personnel at all levels of the college to support proper and timely expenditure of grant funds in compliance with applicable guidelines and budget deadlines;
Maintain grant fiscal records and database;
Responsible for Division/departmental purchases and travel requisitions.
Plan, organize and coordinate the centralized accounting and financial reporting for assigned grant and cost-center portfolio, including: preparation of annual and project budgets, forecasting revenue, tracking match, and estimating any carry-over of funds from one year to the next;
Issue timely and complete financial reporting to grant managers;
Submit annual fiscal performance reporting to DOE and other agencies, including the college, in coordination with grant directors;
Manage tracking for all required in-kind match requirements per individual grant agreements;
Manage the production of annual cost-center budget requests and forecasts for expenditure;
Identify significant actual-to-budget variances, working with grant managers to ensure compliance and request roll-over within limitations of funding agency;
Provide financial analyses as needed;
Keep the appropriate staff alerted to upcoming grant reporting deadlines for financial reports.
Maintain a schedule of reporting requirements for fiscal reporting, inclusive of tracking for all in-kind match as required by funders;
Coordinate the provision of information for external auditors;
Comply with local, state and federal government reporting requirements;
Monitor grant expenditures, reporting, and compliance with Federal CFR standards;
Attends professional development training and maintain working knowledge of the Office of Management and Budget (OMB) Circulars and their applicability to grant management related to audit, federal regulations, state laws and college policies, and any workshops or seminars on grants or special revenues;
Analyze new legislation and changes in regulations in order to determine impact on grant and departmental finances; advise managers accordingly, and devise strategies for coping and complying with changes;
Perform other duties as assigned by the Division Assistant Dean.
Bachelor's degree in administration, business, computer programming or related field;
Experience in budget management, accounting or grant fiscal responsibility; or
An equivalent combination of education, training and experience.
Demonstrated proficiency with Microsoft Excel.
Experience managing state and/or federal grant budgets
DESIRED KNOWLEDGE, SKILLS AND ABILITIES:
Strong leadership qualities with ability to manage personnel;
Ability to interact with diverse constituencies including school personnel, agencies, the College, and other civic and community organizations;
Ability to interpret and report on fiscal and programmatic data;
Ability to understand and monitor programmatic and fiscal compliance with individual grants;
Excellent written and verbal communication skills.
Equivalency Statement Applicants who do not meet the qualifications as stated above are encouraged to put in writing precisely how their background and experience have prepared them with the equivalent combination of education, training and experience required for the responsibilities of this position.
Salary: $42,000.00-$50,000.00 Employee Status: Full Time Benefits: Yes Hours per Week: 37.5 Number of Weeks: 52
Mount Wachusett Community College is an affirmative action/equal opportunity employer and does not discriminate on the basis of race, color, national origin, ethnicity, gender, disability, religion, age, veteran status, genetic information, gender identity or sexual orientation in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and college policies. The College prohibits sexual harassment, including sexual violence. Inquiries or complaints concerning discrimination, harassment, retaliation or sexual violence shall be referred to the College's Affirmative Action and/or Title IX Coordinator, the Massachusetts Commission against Discrimination, the Equal Employment Opportunities Commission or the United States Department of Education's Office for Civil Rights.
Internal Number: 110032
About Mount Wachusett Community College
We are an innovative institution for teaching and learning excellence. Students and faculty are at the center of everything we do. If you are looking for the opportunity to come to work every day and help students achieve their dreams, Mount Wachusett Community College is the place for you. Our faculty, staff, and administration forge the direction of the college together - from governance to defining our mission. We understand that for our institution to remain relevant we must continually examine and refine the ways we serve our students. We strive to create an environment where students, faculty and staff feel comfortable and where new ideas and perspectives are encouraged and rewarded. We respect and honor our differences and make them work toward the advantage of all. The college is committed to attracting the best faculty and staff for our students, regardless of race, color, religious creed, age, physical or mental disability, sex, national origin or ancestry, marital status, sexual orientation, genetic information or veteran status. About the College Mount Wachusett Community College is an accredited, public two-year institution serving 29 cities and towns in North Central ...Massachusetts. The picturesque269-acre main campus is located in Gardner, Massachusetts; satellite sites are located in Leominster, Fitchburg, and Devens. The college offers over 45 associate degree and certificate programs, as well as adult basic education and high school equivalency programs, education and training for business and industry, and noncredit professional and personal enrichment programs. MWCC is on the forefront of state and national civic engagement and service learning initiatives and is nationally recognized as a veteran- friendly school. MWCC is in the process of constructing a $42 million science and technology building to support growing STEM programs. The college community enjoys many resources including the East Wing Art Gallery; the 555-seat Theatre at the Mount which hosts a variety of productions annually; the Fitness and Wellness Center, which offers a wide assortment of fitness classes, exercise equipment and an Olympic-size swimming pool; a complete library with access to thousands of on-line publications and data bases, as well as electronic classrooms. In addition, through its membership in the CWMARS regional library system, access is available to all other public and academic libraries in the region. Our Green Commitment In addition, if sustainability is important to you, Mount Wachusett Community College offers the chance to work at one of the greenest colleges in the nation. We are the largest greenhouse gas reducer of any Massachusetts state college, university, or agency, as recognized by the 2011 Leading By Example Award from the Commonwealth of Massachusetts. We have also been nationally recognized with a Climate Leadership Award from Second Nature, the supporting organization of the American College and University Presidents' Climate Commitment, and several other organizations. Our Gardner campus features two 1.65 MW Vestas V82 wind turbines that are propelling us to near-carbon neutrality for campus operations. With the college's biomass and solar technologies incorporated into the mix, coupled with significant efficiency improvements, MWCC generates nearly all of its energy on-site to operate as a near-zero net energy campus. About our benefitsOur full-time faculty and staff enjoy a liberal benefits package, including generous retirement plans, eleven health insurance options, dental care, life insurance and long-term disability insurance. In addition, we offer a tuition remission program which provides education benefits at Massachusetts state colleges, community colleges, and University of Massachusetts Colleges for full-time employees, their spouses and dependent children. Education and lifelong learning are valued here. Additionally, sabbatical opportunities and other professional development opportunities are possible. About the regionMount Wachusett Community College is located a few hours from the stunning beaches of the Cape Cod National Seashore, an hour's drive from the cultural attractions and big city lights of Boston, and forty-minutes from the county seat of Worcester, with museums, a thriving restaurant scene, and excellent amenities. A wide variety of state and national parks, including the Appalachian Trail, the White Mountains, the Berkshires and the Green Mountains are all a day-trip away. The best that New England has to offer is here: quaint villages, bustling cities, and beautiful vistas. The Boston Museum of Fine Arts, the Worcester Art Museum and the Fitchburg Art Museum offer incredible collections. There are opportunities for great shopping in area cities, towns, and nearby outlet malls. North Central Massachusetts is home to excellent public, charter and private schools as well as an affordable lifestyle. Hiking, biking, and walking trails are spread throughout the region as well, for those seeking to maintain an active outdoor lifestyle. We hope you will consider applying for one of our open positions, and discover all that Mount Wachusett Community College and the North Central Massachusetts region have to offer.