Location: Bristol, RI Category: Staff positions Posted On: Mon Apr 22 2019 Job Description:
Under the direction of the Registrar and Director of Student Finance and Records, the Assistant Director is responsible for overseeing the overall daily operations and functions of student services. The incumbent will ensure that all processes are followed according to established School of Law and University policies and procedures, A.B.A. standards and guidelines, professional practices, and all applicable laws including all Bursar and Registrar related services.
Registration and Record-keeping
Conduct accurate and timely collection, classification, management, and dissemination of student records and academic information in accordance with A.B.A. standards, guidelines, professional practices, School of Law policies and procedures, and all applicable laws. Document, record, and maintain the academic history of enrolled students. Administer collection, retention, and disposition of academic records.
Assist in planning and carrying out all essential functions for student enrollment and registration. Maintain integrity and security of all electronic data, records, and files. Ensure appropriate review of student records in preparation of the certification of character and fitness, ensuring that 'Key Documents' are identified and flagged as appropriate.
Distribute and collect faculty grade sheets. Record, verify, and post student grades. Coordinate and disseminate grade information to the applicable deans and faculty members. Monitor the return of final examinations to students based upon faculty and administrative guidelines.
Reporting and Auditing
Assist in the compilation and reporting of enrollment census data each semester in an accurate and timely manner.
Assist the Director of Student Finance and Records in compiling reports for the ABA, IPEDS survey, and other reports for government agencies and institutional associations.
Assist in maintaining degree audit for all students. Compose routine correspondence, memorandums, reports, and forms for the department, Deans, faculty, and students as needed, within administrative guidelines. Produce National Student Clearinghouse reports in a timely manner.
Supervise the maintenance of student receivables, cash receipts, etc. in an accurate manner. Assist in maintaining general ledger account balances, student receivables, and other functions.
Assist in supervising the bursar functions that include, but are not limited to: Reconcile receipt process for daily bank deposits and prepare deposits.
Authorize credits and refunds to student accounts in Director's absence. Supply all requested information pertaining to accounts receivable and general ledger accounts to auditors and the Finance Office.
Research account receivable discrepancies and direct staff to process necessary adjustments. Process credits and/or refunds, as necessary.
Review and approve VA certification spreadsheet produced by Academic Business Services Coordinator.
General Office Duties
Plan and implement the administration of School of Law examinations and prepare documents for examinations, including grade roster and proctor schedules. Coordinate examination, proctor schedules, and exam room assignments. Coordinate examination accommodations for special needs students.
Ensure and supervise administration of all paperwork related to graduate students applying to take bar examinations (Dean Certificate processing), and ensure time constraints are met.
Trouble shoot and resolve customer-related problems. Assist in planning and carrying out commencement related activities.
Train staff in appropriate customer relations and communication, as required.
Conduct hiring and training for work-study students, including creating a job description, administering financial aid paperwork, and authorizing time sheets through time keeping system. Hire, train, and supervise proctors during examination periods, and authorize time sheets.
Provide supervision and assistance to the Student Finance and Records Office staff in the absence of the Director.
Maintain membership in professional organizations which may require the need to attend meetings, workshops, and conventions sponsored by the applicable organization.
Perform duties with professionalism, which includes relating to others in a courteous, cooperative, sensitive, and congenial manner.
Respect and maintain confidentiality, parameters of operation, professional protocols, and individual privacy.
Perform other duties as assigned by supervisor or supervisor's designee.
Bachelor's Degree in a related field.
Three to five years of experience working in a higher education setting involving student records.
Proven general office and records management skills. Excellent computer application skills including Microsoft Office Suite.
Knowledge of School of Law computing system.
Excellent oral and written communication skills. Strong organizational skills and ability to prioritize work and meet deadlines.
Ability to function independently and under pressure in a fast-paced environment.
Excellent interpersonal skill needed to work with faculty, administration, and students. Excellent customer relations skills.
At the University's discretion, the education and experience prerequisites may be excepted where the candidate can demonstrate, to the satisfaction of the University, an equivalent combination of education and experience specifically preparing the candidate for success in the position.
As an institution committed to strengthening society through engaged teaching and learning as well as building the university that the world needs now, Roger Williams University values inclusion, seeks to reflect the diversity of the region and create access to higher education and career success.
The University seeks candidates who, through their work and life experiences, service to the community, and teaching or research, can contribute to our diversity, inclusivity, and equity goals.
Roger Williams University is an affirmative action/equal opportunity employer and committed to a diverse workforce. All applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other basis protected by applicable state and federal law.
For information on our Non-discrimination and Title IX policy, visit: rwu.edu/NDT9
Salaries for new hires at Roger Williams University usually fall between the minimum and midpoint of the salary range.
Minimum 25th Midpoint 75th Maximum
$45,068 $49,497 $53,927 $58,356 $62,785
Internal Number: 109717
About Roger Williams University
Roger Williams University is inextricably connected to Roger Williams, the 17th-century leader devoted to freedom of conscience and social justice who founded a community in Rhode Island based on those tenets. Roger Williams' philosophy, and what has been called his 'lively experiment,' nurtured the growth of vibrant and open societies. Our pursuit of excellence in education, academic accomplishment and community service is rooted in his focus on intellectual exchange, critical thinking, inclusiveness and innovation as a means of improving a free society. It is this legacy that inspires our core purpose.