1) Reporting to the Executive Director, Talent Management, manage the Alumni Relations & Development (ARD) on- and off-boarding process for regular staff including initial division orientation, managing the administrative logistics and documentation for internal and external transitions, and conducting exit interviews. 2) Manage the temporary staff and student hiring process including posting jobs, onboarding and offboarding. Serve as liaison between Talent Management, ARD management and staff, and the University community. 3) Act as ARD primary contact for Workday usage including Recruiting, Time and Absence, Performance and other processes as added. 4) Train and support managers and staff in using Workday. 5) Partner with Technology Services, Financial Operations, Prospect Management, Facilities, and the ARD Communications team to assist with executing additional onboarding support when needed. 6) Partner with and serve as a liaison to UChicago HR staff across campus (i.e. Booth, MBSD, Law School, etc.) to facilitate additional onboarding and support for ARD staff members. 7) Maintain confidential employee data with discretion and tact. 8) Resolve issues related to accruals, time approver assignments, organizational structures, employee information & documents, etc. via Workday. 9) Work closely with Financial Operations to resolve payroll issues related to Workday Time and Absence. 10) Use Workday, Excel, PowerPoint and other tools to manipulate and synthesize data and other material to create and design regular and non-routine reports and charts. 11) Review application materials and evaluate valid candidacy by ensuring applicants meet role requirements. 12) Conduct interviews both by telephone and in-person, reformat job descriptions, and contribute to the improvement and execution of recruitment processes and procedures. 13) Compile, organize and verify supportive recruitment documents and ensure accuracy of record-keeping for UChicago auditing. 14) Work independently and within the team on ongoing and ad hoc projects. 15) Maintain electronic department files as needed. 16) May lead or facilitate HR meetings. 17) May deliver HR presentations. 18) Respond to unforeseen and complex problems, make recommendations to improve efficiency and effectiveness and implement changes as needed. 19) Maintain knowledge of legal requirements and government reporting regulations affecting human resources functions and ensure policies, procedures and reporting are in compliance. 20) Participate in the review and determination of best practices in facilitating goals and activities for supporting ARD staff. 21) Provide support to the Executive Director during annual compensation planning. 22) Develop and maintain procedures and protocol for Talent Management to maintain a high level of professionalism in all activities. 23) Ensure accuracy and confidentiality of all data and records and perform duties in accordance with federal and state laws, University Human Resource Services (HRS) policies and ARD procedures. 24) Contribute ideas in strategic planning sessions, including budget. 25) Partner with the Talent Management Administrator as needed regarding staffing updates and ad hoc assignments. 26) Order and deliver nametags and other official employee onboarding materials. 27) Seek opportunities for professional development that will enhance job performance including attending webinars, trainings, courses, seminars and conferences.
28) Perform other duties as assigned.
1) Maintain Confidentiality & Discretion
2) Strong Interpersonal Skills
3) Communicate Effectively & With Influence
4) Display Emotional Intelligence
5) Foster Partnership & Collaboration
6) Lead Performance & Flawless Execution
7) Exhibit Resilience & Optimize Resources
8) Celebrate Diversity & Inclusion
9) Willingness and ability to travel to campus and/or non-campus locations for University business
10) Willingness and ability to work evenings and weekends
Experience: 1) Professional work experience in human resources, management, staffing, administration, operations or similar professional work experience. 2) Experience working with Workday. 3) Demonstrated project management experience. 4) Demonstrated skill and knowledge of, or ability to learn quickly, the internal workings of the University as well as the technology tools available to the Office of Alumni Relations and Development, including Griffin (the University's Donor Relationship Management System), Microsoft Windows computer environment, Microsoft Outlook, Word, Excel, PowerPoint and Access.
Required Documents: 1) Resume 2) Cover Letter (optional) NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR04813
About University of Chicago
One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.