Rutgers, The State University of New Jersey is seeking an Administrative Research Associate for the Administration and Planning department at Rutgers Cancer Institute of New Jersey
Under direction of the department head, provides administrative support to the assigned Research Faculty member(s). Must maintain a high level of professionalism at all times and have the ability to interact with high level academic and business associates as well as colleagues at all levels of Rutgers University and other institutions.
Among the key duties of this position are the following:
Responsible for maintaining current knowledge and ability to successfully use the Rutgers Research Administration and Proposal Submission System (RAPSS). Supports the research faculty by working with the assigned CINJ Financial Analyst to coordinate the development and preparation of grant budgets.
Composes correspondence and prepares responses for the Research Faculty member. Performs routine editing assignments, including grant applications (spelling, grammatical editing only). Works with assigned grant coordinator in DGSS to either assist with peer-reviewed grant application process or to process independently non peer-reviewed grant applications.
Assists the Principal Investigator in the preparation of all protocols for grants, trials, etc., and coordinates and proactively monitors the approval process with appropriate CINJ and Rutgers offices (e.g., OHRS). Ensures that protocols are in place for evaluation of assigned Research Faculty's lab personnel.
Manages requests for time off and time and attendance records for the research support staff of the Research Faculty member. Ensures that staff (and, if applicable, faculty) evaluations and mandatory trainings are completed in a timely fashion.
Responsible for confirming schedule of appointments, proactively addressing conflicts and managing the daily calendar of the assigned Research Faculty, applying informed independent judgment to help manage time. If the assigned Research Faculty has clinical responsibilities, careful coordination of the non-clinic schedule with the clinic schedule must be maintained.
Manages Visa applications and renewals for the Research Faculty member and their research staff, as needed.
Schedules conferences, meetings, presentations, research symposia, works-in- progress, reviews, etc. Works with the Research Faculty member to prepare agendas, coordinate speakers; coordinate reservation of facilities, catering, AV, online meeting conferencing (e.g., Webex) and overall set up. Works with building facilities to ensure maintenance requests are addressed. Creates sign-in sheets and maintains accurate attendance records, provides minutes, and follows up on action items resulting from these meetings.
Minimum Education and Experience:
Bachelors' Degree plus three (3) years of related experience in a business office, government agency or university setting.
This position requires the Microsoft Office Specialist (MOS) certification for Word, PowerPoint, and Excel (Version 2016 or earlier) to be completed within the first six months of employment.
Equivalent education, experience and/or training may be substituted for the degree requirement.
Required Knowledge, Skills, and Abilities:
Must be dependable, flexible, and people-oriented.
Must be resourceful in analyzing work-related challenges and seeking out effective and efficient solutions.
Must be able to perform information acquisition tasks, using internet search engines, PubMed and other databases, etc.
Must have excellent oral and written communication skills and a highly professional demeanor in person and on the telephone.
Must be organized, detail oriented, and possess strong spelling, grammar, and proof-reading skills.
Must be computer literate with proficiency and intermediate to advanced knowledge of Adobe Acrobat and EndNotes.
Experience with federal and non-federal research funding.
Physical Demands and Work Environment:
PHYSICALDEMANDS: Standing, sitting, walking, talking and hearing. No special vision requirements. Lifting up to 25 lbs.
Must be willing to work additional hours to meet deadlines, as needed.
This position will work out of NJMS Newark.
Posting Number: 19ST2414
Location: Newark (RBHS)
Internal Number: 90805
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.