Job Summary: The Assistant to the Director of Athletics is responsible for assisting in developing, maintaining and implementing a highly efficient, organized, and professional Athletics Department. As the first contact with many constituents, a welcoming positive customer service attitude is essential. Congenial and efficient communication with students, faculty, coaches, families and community is a requirement.
Essential Job Functions:
Assists the Physical Education Department in performing duties as assigned:
Plan and lead classes as assigned
Perform coaching duties across a number of various sports under the policy and procedures of the Athletic Department
Assess student, monitor student progress, maintain grades and parent communication
Assist in maintenance and storage of equipment
Assist in implementing all policies and rules governing student life and conduct
Take all necessary and reasonable precautions to ensure student safety
Support the Director of Athletics in all areas of responsibilities
Attend Athletic Directors meetings with Athletics Director and record minutes
Conduct confirmation checks in advance of each event to make sure the following are accurate:
League scheduling grid
Change of event forms
Game Day Protocols
Meet regularly with Athletic Director
Assist with setup and breakdown for games
Maintain a positive, highly efficient, organized, professional and confidential manner in all aspects of the job
Maintain and direct the personal calendar of the Director of Athletics
Provide efficient verbal and written clerical support for the Athletics Director and Athletics Department
Assist in creating all policy and procedure handbooks and documents that support the Athletic department
Provide assistance and clerical support for the Athletic Director, as well as office management/receptionist functions for the athletics office including managing calendars
Coordinate all needs for Athletic Department Meetings and other special athletic events: reserving rooms, set-up rooms, attend, record and distribute meeting minutes
Coordinate with cross-department administration on projects, events, activities
Other duties as deemed necessary by the immediate supervisor.
Skills & Abilities:
Maintain confidentiality of information, data and records
Strong customer service skills
Supervisory skills: supervise and keep others accountable to duties
Strong organizational skills and attention to detail
Strong written, verbal, and interpersonal communication skills
Self motivational skills and group leadership skills
A love for students and a desire to assist them in their personal, educational and athletic pursuits
3-5 years experience in Athletics Department administration preferred
3-5 years coaching experience
CPR and First Aid Certified
Able to work positively with students, parents, faculty and administration
Ability to work collaboratively
Outstanding oral and written communications and interpersonal skills
Personable and approachable affect
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the job, the employee is regularly required to talk, hear, walk, run, stand, stoop, kneel and sit. Use of hands for fine manipulation and to grasp; use of arms and hands to reach. May regularly be required to lift and/or move up to 25 pounds. Vision abilities include close, distance and peripheral vision.
Exposure to environmental noise, heat, cold, wind during outdoor sports activities. May be exposed to childhood diseases.
About Mirman School
Mirman School opened its doors to educate gifted children in 1962. Motivated by a deep love and concern for these children, Dr. and Mrs. Norman J. Mirman began the school with nine pioneering students in their West Los Angeles home. Today, with a newly expanded campus serving all dimensions of childhood, Mirman School is a thriving and diverse community home to 330 students. Mirman continues to distinguish itself as one of the few schools in the country devoted to the education of highly gifted children, particularly serving all dimensions of childhood — academic, artistic, kinesthetic, and more.
We cultivate the boundless potential of highly gifted children, nurture their passions and talents, and develop a diverse community of creative and constructive lifelong learners.
Our 6 acre campus is home to both Lower and Upper Schools, beautiful outdoor community spaces including regulation-size athletic fields and basketball courts, handball and Ga-Ga courts, innovative play yards, and office and classroom spaces. A faculty lounge creates a warm convivial space for gathering, collaborating, and all the coffee one could want. Recycling initiatives and fast-fi...ll water stations throughout campus, in addition to energy efficient office spaces, combine to create a greener community.
Mirman is made up of students and their families, a dedicated and passionate Parent Service League, and a Board of Trustees made up of community leaders. In the Lower School, lead teachers are supported by part-time Assistant Teachers, while Upper School teachers specialize in disciplines such as English, science, Latin, Mandarin, History, etc. Dynamic specialists in science, STEM, technology, math, art, music, choir, theatre and more round out the fabric of our faculty. Mirman is also home to a collegial and collaborative group of administrators who work to facilitate the ideal teaching and learning environment.
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