If you are interested in using your organizational expertise to support important student-centric work, we invite you to apply for the Executive Assistant position supporting the Associate Vice Provost (AVP) for Inclusion, Community and Integrative Learning (ICIL). The AVP for IC&IL shapes the future of the Division of Student Affairs and the university's long-range vision for the student experience.
About the Inclusion, Community, and Integrative Learning in Student Affairs:
The mission of the Student Affairs division is to educate students to make meaningful contributions as citizens of a complex world. The ICIL area facilitates care for the many diverse student communities on campus, proactively fostering positive, inclusive community development and facilitating problem-solving when complex community issues emerge. Reporting units to the AVP for ICIL include: BEAM Career Education, the Centers for Equity, Community and Leadership (the Asian American Activities Center, Black Community Services Center, El Centro Chicano y Latino, the Queer Student Resources Center, Markaz Resource Center, Native American Cultural Center, Women's Community Center), Diversity Education, the First Generation Low Income Office, Student Activities and Leadership, Fraternity and Sorority Life, the Stanford Band, and Stanford ASSU professional staff.
These units focus on equity, inclusion, belonging, and student learning largely outside of the classroom and often through engagement in diverse student communities, organizations and networks that include alumni, faculty, and staff. Additionally, the units oversee Stanford students' preparation for meaningful careers and the development of purposeful leadership to effect positive change in the world.
Provide complex and diversified administrative support with minimal supervision. Anticipate the needs of the Assistant Vice Provost for Inclusion, Community, and Integrative Learning proactively solve problems and/or independently handle issues.
Plan and schedule complex calendar(s) with limited or no consultation, resolve calendaring conflicts. Negotiate and manage the needs of individuals or groups requesting time with the AVP, independently committing their time. May occasionally represent the AVP by attending meetings in their absence; speaking for the supervisor.
Act on behalf of the AVP in regards to establishing priorities and identifying and resolving problems that are administrative in nature. Use independent judgment to keep the AVP informed of all matters that require their attention.
Respond to inquiries from students, faculty, external constituents, and staff.
Serve as the liaison to various internal and external constituencies, including screening correspondence and telephone calls; keep the AVP informed of all matters requiring their attention.
Independently prioritize, plan, coordinate and/or oversee logistics for events and conferences with individuals and entities internal and external to the university, including executive and senior level staff, donors and government officials.
Compose correspondence; develop, review and edit presentations and documentation; independently research and analyze associated issues and/or compile materials needed for presentation and/or decision making purposes.
Manage complex business travel in compliance with unit, university, and sponsor policies.
Prepare reports and analyses, identify adverse trends and make appropriate recommendations or conclusions.
Manage multiple projects simultaneously. Anticipate and track initial dates, events and associated action items; follow up with appropriate parties on behalf of the AVP to ensure deadlines are met.
Serve as Time & Leave Administrator for the ICIL units.
Perform administrative tasks related to financial and human resource transactions and processes.
* - Other duties may also be assigned
To be successful in this position, you will bring:
High school diploma and five years of relevant experience or combination of education and relevant experience.
Demonstrated high-level administrative experience which includes advanced computer skills and demonstrated experience with office software and email applications.
Excellent verbal and written communication skills, including editing and proofreading.
Excellent planning and organizational skills.
Ability to take initiative and ownership of projects.
Demonstrated ability to handle sensitive issues and maintain confidentiality.
Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy and tact.
Ability to multi-task, adapt to changing priorities and meet deadlines.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job. Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:
Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
Discovery and fun. Stroll through historic sculptures, trails, and museums.
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford University is an ...equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.