The Administrative Assistant supports the Development Team within Institutional Advancement. Duties for this position include a wide range of executive level administrative support.
Provide ongoing data enhancement to Raiser's Edge including adding daily correspondence, actions, and scanning and entering documents into the database.
Work closely with fundraisers to prepare materials for prospect meetings, capture notes, facilitate next steps, and timely and strategic follow-up.
Oversee incoming correspondence related to donors and prospects, triage to other staff members as appropriate, and prioritize items that need immediate attention.
Scan and process receipts and invoices with appropriate object and budget codes.
Coordinate and oversee business related travel for fundraising staff.
Assist on location with Development events when necessary.
Provide high level customer service to all internal and external constituents including donors, prospects, Board of Trustees, the Office of the President, the Office of the Provost and other internal departments.
Implement daily calendar maintenance including scheduling meetings, booking rooms, confirming appointments with faculty, staff, and senior level administrators.
Prepare and edit letters, memos and other correspondence.
Proofread, edit, format, and print documents and office communications for approval and signature.
Monitor and assist with order placement of department supplies, equipment, and materials.
Coordinate with the Executive Assistant to the Vice President of Institutional Advancement on the daily operations of Development to maintain processes that improve office functionality, efficiency, and professionalism.
Other duties more specific to the office as may reasonably be assigned.
Education: Bachelor's Degree or equivalent relevant experience required.
Three to five years' experience in providing progressively responsible administrative support and coordination, or other relevant and transferrable professional experience.
Proficiency is required in the use of Raiser's Edge, Google Apps for Education especially Gmail and Google Calendar, Microsoft Office especially Excel, and Word.
Knowledge and Skills:
A commitment to working in and promoting a culture of inclusion.
Ability to work in close and effective coordination and collaboration with both internal and external partners. Must be able to maintain confidentiality at all times and operate with a high-level of discretion and sensitivity.
Considerable analysis and research required to make decisions. Must have demonstrated ability to use independent judgment and critical analytic thinking.
Must have excellent verbal, written, and organizational skills and the ability to prioritize and remain calm under pressure.
Appreciation for the important role that higher education plays in the world.
An understanding of the important role of diversity, equity, and inclusion to institutional advancement.
Please submit your cover letter and resume. If you are selected for an interview, please be prepared to provide at least 5 References via our on-line reference tool system. At least 2 of your References must be, or have been, your direct managers.
Equal Employment Opportunity Statement
We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion or belief, national or ethnic origin, citizenship, marital or domestic partnership status, sexual orientation, gender identity or expression, age, disability, military or veteran status, or any other characteristic protected by federal, state, or local law. Pratt Institute recognizes and values the benefits of a diverse workforce.
Internal Number: 109786242
About Pratt Institute
The mission of Pratt Institute is to educate artists and creative professionals to be responsible contributors to society. Pratt seeks to instill in all graduates aesthetic judgment, professional knowledge, collaborative skills, and technical expertise. With a firm grounding in the liberal arts and sciences, a Pratt education blends theory with creative application in preparing graduates to become leaders in their professions. Pratt enrolls a diverse group of highly talented and dedicated students, challenging them to achieve their full potential.