The Post-Award Grant Specialist is responsible for identifying and re-mediating deviations from established account management expectations. The successful candidate will be analytical, proactive, solution-oriented, and possess exceptional communication skills. This individual will be self-motivated and have the ability to exercise sound judgement in prioritizing tasks.
The individual in this position is responsible for assisting with the oversight of day-to-day sponsored program activities for an assigned portfolio of faculty researchers. This will primarily involve financial management of a faculty memberâ™s sponsored research funding. The successful candidate will be analytical, proactive, a problem solver, and possess exceptional communication skills. The Post-Award Grant Specialist will be self-motivated and have the ability to exercise sound judgement in prioritizing tasks. This individual will possess effective communication and training skills, and as activity grows, will provide input to ensure consistency, equitable workloads, and provide staff assistance and coverage as needed.
The individual in this position must have a willingness to learn new skills, take on new challenges, and the ability to effectively interact and collaborate with all levels of university administrators and faculty members. It is expected that the Post-Award Grant Specialist will have the ability to work with minimal supervision and interact with faculty and administrators from different institutions and outside entities to make independent decisions. This individual is a member of a Team and must contribute to the team effort, as needed. This will involve assisting colleagues to ensure timely service to departments, units, and sponsors, as needed and to perform back-up duties during staff vacations or sick leaves.
Work directly with PIs or their delegates to facilitate management of grant activities.
Management includes expenditure and budget reviews, audit of invoices and billings, monitoring accounts and preparing financial reports and projections for grants and other sponsored agreements.
Notify PIs of availability of funds while assisting and advising faculty in financial and project activities by implementing fiscal reporting process.
Meet established account management expectations, identify deviations and resolve problems.
Prepare monthly, quarterly and/or yearly reports as necessary.
Interact with participants, external entities, sponsors, faculty, and other University of Chicago offices including departmental staff and central research administration staff to gather relevant information for the operation management of the sponsored project portfolio.
Assist in training personnel who report to the PI on research administration operational policies and procedures.
Work with pre-award staff to follow projects from the pre-award stage to the post-award stage.
Assist with answering key operational questions on behalf of the PI.
Participate in multi-disciplinary projects related to goals of Post-Award Services in a very dynamic environment.
Make decisions independently with minimal supervision.
Coordinate with faculty by organizing risk analysis sessions and conduct statistical analysis of data.
Track project timelines, ensure follow-up, and provide timely reports to PIs and sponsors with proactive support of award management.
Work with faculty and administration from multiple universities, organize projects and execute them independently.
Work with faculty to develop plan for account management. Assist with technical reporting as needed.
Assist with maintaining compliance for Animal and Human Subjects protocols and regulatory policies by being aware of and advising others of policy and procedures, and by facilitating any tracking or training requirements.
Assist central pre-award staff as needed with support in the preparation of grant proposals, including gathering and organizing necessary information from faculty across the University of Chicago and other institutions, writing and coordinating letters of support, and providing other information as required.
Implement actions to proactively avoid problems with accounts.
This individual will manage all close-out activities for sponsored projects, coordinating efforts between the PI, department/unit, and Sponsor.
Manage and/or coordinate project transfers and closeouts when a faculty member leaves the University.
Communicate and collaborate with university departments/units to facilitate smooth transition throughout the full life cycle.
This position requires rapid proficiency in University of Chicago systems such as AURA, FAS, Workday, ACCTS, PETS, GEMS, e-Payments and a high level of proficiency in Excel.
Incumbents are expected to review Sponsor guidelines and process or manage awards in compliance with university and sponsor policies, and assist with other grant and contract activity.
This position requires the ability to review and process information within a computerized web system throughout most of the work-day Required
This position requires excellent verbal and written communication, strong organizational skills.
This position requires the ability to organize and prioritize workload during high-pressure, high-volume workload periods Required.
This position requires the ability to interact by phone, email or in person with faculty and administrative staff at the University and occasionally with staff of federal government, non-federal sponsors, and other institutions and organizations.
Good Negotiation skills required
Education, Experience or Certifications:
Bachelor's degree required.
Bachelor's degree in a business related field or Liberal Arts field preferred.
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.
A minimum three years of experience working with sponsored research administration in an academic environment preferred.
Relevant experience interpreting sponsored research grants and contracts, and working with budgets, ledgers, invoices and fiscal reporting preferred.
Knowledge of Federal Circulars applicable to universities (OMB A-21, A-110, A-133 or the Uniform Guidance) or interpretation of similar regulations is required.
High level of proficiency with Excel required
Knowledge of and experience with National Laboratories preferred
Business Objects experience preferred
Experience with University of Chicago systems such as AURA, FAS, ACCTS/PETS, GEMS, and Workday preferred.
Ability to manage detail-oriented workload required.
Ability to exercise sound judgment, discretion, and tact required.
Ability to manage stress required.
Ability to handle multiple, concurrent tasks required.
Some travel may be required.
Ability to develop and manage interpersonal relationships
Ability to interpret and summarize financial data required.
Ability to organize and prioritize workload during high-pressure, high-volume workload periods required.
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
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Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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