NYU School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. For more information, go to med.nyu.edu, and interact with us on Facebook, Twitter and Instagram.
We have an exciting opportunity to join our team as a Grants Specialist.
The Grants Specialist (GS) works as a core member of the research administration team on pre and post award management of the research grant portfolio within the Department of Child & Adolescent Psychiatry (DCAP). Working closely with the Senior Grants Manager and the Senior Grants Specialist, the GS contributes to all aspects of research administration, including submission of grant applications, assessment of potential funding opportunities, grant budget oversight, development of reports to sponsors, subcontract management compliance, and any other administrative and operational requirements of assigned grants and contracts. This position reports to the Senior Grants Specialist.
Pre Award Grants Management: Primary Role Participate in all aspects of the pre-award grant submissions process including assisting PIs with budgeting federal and non-federal grants and contracts.
Review technical and formatting guidelines for electronic submissions and prepare (input) the online application for final submission.
Prepare and collect required paperwork and necessary signatures for grant related documents from faculty, staff and administrators.
Work with outside institutions and partners to facilitate the timely and accurate completion of subcontract documentation.
Work with PIs to ensure adherence to internal (DCAP and SPA) deadlines and compliance with sponsor requirements and deadlines.
Provide support and one-on-one assistance related to grants submission and grants management to faculty and research staff.
Serve as a direct liaison with SPA, SoM and DCAP Finance, and other administrative staff and PIs for specific grant projects.
Troubleshoot grant related issues and questions as they arise.
Post-Award Grants Management: Contributing Role Monitor changes in federal (NIH in particular) requirements, timelines and policy issues.
Input new grant award data into the DCAP Office of Research Administration database and maintain database with up-to-date grant information.
Create electronic files for all awarded grants and ensure all additions/modifications to awards are tracked and recorded.
Work with Principal Investigators to develop revised budgets and complete annual progress reports on awarded grants, as needed.
General Research Administration and Special Projects: Proactively identify and communicate appropriate and available funding opportunities to all eligible faculty and research staff.
Contribute to improving DCAP grants management and archiving systems.
Strengthen DCAP institutional relationships with NYU Sponsored Programs Administration (SPA) and grants administration at major affiliates, including the Nathan S. Kline Institute for Psychiatric Research.
To qualify you must have a Bachelors degree, Masters degree preferred. Specific experience with NIH grants preferred. Exceptional attention to detail and ability to manage confidential information. Demonstrated ability to be organized, be flexible in an environment which requires continuous monitoring of priorities and proven ability to meet deadlines Highly reliable, self-motivated, and able to work independently as well as in coordination with team on complex grants submissions Strong communication skills. Demonstrated proficiency in Microsoft Office, Word, Excel, Access and Internet applications.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online. If you wish to view NYU School of Medicine's EEO policies, please click here. Please click here to view the Federal 'EEO is the law' poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please click here.
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Internal Number: 69362396
About NYU Langone Medical Center
NYU Langone Health is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. Included in the 200+ locations throughout the New York area are five inpatient locations: Tisch Hospital, its flagship acute-care facility; Rusk Rehabilitation, ranked as one of the top 10 rehabilitation programs in the country; NYU Langone Orthopedic Hospital, a dedicated inpatient orthopedic hospital with all musculoskeletal specialties ranked top 10 in the country; Hassenfeld Children's Hospital at NYU Langone, a comprehensive pediatric hospital supporting a full array of children's health services; and NYU Langone Hospital—Brooklyn, a full-service teaching hospital and level 1 trauma center located in Sunset Park, Brooklyn. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute–designated cancer center, and NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history.