NYU School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. For more information, go to med.nyu.edu, and interact with us on Facebook, Twitter and Instagram.
Position Summary: We have an exciting opportunity to join our team as a FGP Receptionist (35).
In this role, the successful candidate will be responsible for providing front desk/reception support for a department or unit. Answers and carefully screens phone calls; triages messages to appropriate staff members. Greets, directs and check-in all visitors (i.e., general public, vendors, etc.); responds to routine and non-routine inquires - Assists with basic administrative support to facilitate the workflow as needed.
Reception/Public Contact - Provides information and assistance to clients and customers and answers inquiries for the general public. Answers routine and non-routine telephone calls, takes detailed messages, responds to inquiries and routes calls to appropriate parties. Refers calls, issues and questions not covered by specific instructions to supervisor. Meets, greets and direct visitors to appropriate parties. Announces individuals and direct them to the proper location.
Administrative Support - Provides basic administrative support to the department. Prepares routine and non-routine letters, memoranda, correspondence and other documents. Manages and coordinates supervisors calendar. Makes scheduling arrangements. Sets up and coordinates meetings and conferences. Performs data-entry and supports staff with overflow work as needed.
Mail Distribution - Receives sorts and performs simple screening of mail and send out dated materials and other documentation according to predetermined instructions. Opens, sorts, routes and distributes mail to the appropriate party.
Filing - Maintains office filing and storage systems by Sorting, recording and filing written material in alphabetical, numerical, or subject order as needed. Retrieves material from files upon request and keeps records of the movement of file materials.
Performs other duties as assigned.
Minimum Qualifications: To qualify you must have a High School Diploma or the equivalent. Effective oral, written, communication and interpersonal skills. Excellent organizational skills. Knowledge of standard office practices. Ability to handle a high volume of telephone calls. Strong telephone and customer service skills. Ability to use standard office equipment such as copy machines, multi-line telephones, fax machines. Knowledge of Microsoft Office - ability to perform basic tasks using the Microsoft Office Word and Excel. Ability to simultaneously manage multiple tasks. Able to follow assignments through to completion. Exhibits initiative in problem solving and trouble shooting.
Preferred Qualifications: Associates degree in related field preferred.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.
NYU School of Medicine is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard to race, color, gender, gender identity or expression, sex, sexual orientation, transgender status, gender dysphoria, national origin, age, religion, disability, military and veteran status, marital or parental status, citizenship status, genetic information or any other factor which cannot lawfully be used as a basis for an employment decision. We require applications to be completed online. If you wish to view NYU School of Medicine's EEO policies, please click here. Please click here to view the Federal 'EEO is the law' poster or visit https://www.dol.gov/ofccp/regs/compliance/posters/ofccpost.htm for more information. To view the Pay Transparency Notice, please click here.
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Internal Number: 69353166
About NYU Langone Medical Center
NYU Langone Health is a world-class, patient-centered, integrated academic medical center, known for its excellence in clinical care, research, and education. Included in the 200+ locations throughout the New York area are five inpatient locations: Tisch Hospital, its flagship acute-care facility; Rusk Rehabilitation, ranked as one of the top 10 rehabilitation programs in the country; NYU Langone Orthopedic Hospital, a dedicated inpatient orthopedic hospital with all musculoskeletal specialties ranked top 10 in the country; Hassenfeld Children's Hospital at NYU Langone, a comprehensive pediatric hospital supporting a full array of children's health services; and NYU Langone Hospital—Brooklyn, a full-service teaching hospital and level 1 trauma center located in Sunset Park, Brooklyn. Also part of NYU Langone Health is the Laura and Isaac Perlmutter Cancer Center, a National Cancer Institute–designated cancer center, and NYU School of Medicine, which since 1841 has trained thousands of physicians and scientists who have helped to shape the course of medical history.