A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The School for Environment and Sustainability is seeking a Contract & Grants Specialist to provide research administrative support to SEAS faculty and researchers from pre-award preparation and submission of research proposals through post-award grant administration and closeout. Additional financial management will include research group discretionary and research incentive funds, expendable restricted funds and designated activity funds for an assigned group of faculty, research scientists, and students. The Contract and Grant Specialist will work closely with the Research Process Manager, providing post-award support for large center grants, including journal entries, post-award change requests, project budget entry/allocation and forecasting in the SEAS internal forecasting system. Additional duties include providing back up to the financial specialist in procuring goods and services and cash deposits.
The ideal candidate will have excellent interpersonal skills; be able to collaborate with colleagues at all levels; be able to work independently; and have high levels of motivation and accountability.
Coordinate and submit all components of proposal package for both internally and externally sponsored projects.
Work closely with faculty and researchers to develop proposal budgets and justifications; maintain reliable tracking for multiple iterations of budget and other proposal documents.
Maintain current and pending support for assigned faculty; provide support for other proposal elements as needed.
Prepare, complete, and track PAF in eResearch and sponsor systems through successful submission.
Coordinate submissions with multiple departments, universities, corporate partners, and/or other outside entities.
Ensure compliance with all applicable sponsor and university requirements, regulations, and deadlines.
Serve as liaison with sponsor, collaborators, and ORSP.
Respond to sponsor requests for just-in-time documents and/or other requested documents.
Maintain current proposal records in department files.
Work with appropriate University offices to ensure timely notice of award and establishment of the project budget.
Ensure project expenditures are in compliance with all applicable funding agency guidelines, accounting regulations and standards, and initiate corrective action as required, including Uniform Guidance reports, processing journal entries, PAC-Rs, and other changes as necessary.
Set up sub-PGs, subcontracts, consulting agreements, and cost sharing.
Manage budget revision requests, prepare annual renewals and no cost time extensions on grant funds as necessary in eResearch and sponsor systems.
Monitor personnel assignments on each project. Initiate/review and approve appointment change requests as necessary.
Run financial queries and generate reports as needed to review expenditures and budget status proactively.
Ensure encumbrances are tracked and updated regularly through forecasting in the SEAS’ forecasting system.
Provide updates on financial status of projects to project directors and Research Process Manager.
In coordination with the principal investigator, review and finalize Financial Status Reports and ensure compliance with Uniform Guidance Cost Principles and sponsor requirements.
Maintain central file for all assigned grant activity, and retain files in accordance with University grant and contract records management guidelines.
General Financial and Administrative
Manage non-sponsored funds on behalf of faculty and department, including general, discretionary, gift, and designated.
Review and approve budget approval requests from HR and Finance.
Review and approve Concur reports
Provide financial and proposal activity reports to Research Process Manager on a quarterly basis.
Keep informed of changing federal, sponsor, and UM requirements, policies, and procedures.
Provide cross coverage and back-up to other research team members as needed.
Participate in SEAS staff development and research group meetings.
Attend ORSP research administration meetings and workshops.
Participate in department, school, and university committees.
Provide back up support in procuring goods and services and cash deposits
Other duties as assigned.
One to three year’s prior experience working with grants, contracts and subcontracts from government or non-government institutions.
Bachelor’s degree in accounting, finance or related field; or equivalent combination of education and experience.
Extensive knowledge of federal funding guidelines and University policies and procedures related to sponsored research administration.
Experience in developing project budgets and completing variance analysis.
Excellent verbal and written communication skills to communicate effectively with faculty and staff.
Ability to work one-on-one with faculty and staff in coordinating research proposals and the financial administration of awarded projects.
Proficiency with Microsoft Office, particularly MS Excel is necessary.
Requires strong attention to detail, organizational and time management skills as well as the ability to prioritize tasks in order to meet deadlines.
Ability to work independently and in a team setting effectively.
Three years of progressive grant management experience.
Knowledge of NOAA and other federally sponsored programs.
Previous experience with eResearch Proposal Management, MPathways, Business Objects, M-Reports, Marketsite and Concur.
The School for Environment and Sustainability’s overarching objective is to contribute to the protection of the Earth’s resources and the achievement of a sustainable society. Through research, teaching and outreach, faculty, staff and students are devoted to generating knowledge and developing policies, techniques and skills to help practitioners manage and conserve natural and environmental resources to meet the full range of human needs on a sustainable basis.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 172235
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.