The Division of University Outreach and Engagement, Extension Service at Oregon State University invites applications for a full-time (1.0 FTE), 12-month, fixed-term professional faculty, Administrative Office Manager for the Extension Josephine County Office. The position will be located in Grants Pass, Oregon. Reappointment is at the discretion of the Regional Director.
The Division of University Outreach and Engagement (Division) at Oregon State University enhances access to enrichment and problem solving through reciprocal relationships for the exchange of knowledge and resources in partnership with individuals, communities, business, industries, government, and educational institutions. The Division includes the Extension Service, OSU Open Campus, OSU Outdoor School, and the Professional & Continuing Education. The Division is under the leadership of the Vice Provost for University Outreach and Engagement.
The Extension Service engages the people of Oregon with research-based knowledge and education that strengthen communities and economies, sustain natural resources, and promote healthy families and individuals. The Extension Service has a presence in each of the Oregon's 36 counties.
The Administrative Office Manager position is crucial to the day-to-day operations of the Extension Josephine County Office and its role in the University. As a team member of the Extension Josephine County Office, this individual will be responsible to ensure the smooth and efficient completion of all activities required for effective administrative support. This position provides executive support for the office and the Regional Director (RD) for human resources, general administration & management, fiscal activities, facilities, regulatory compliance, risk management aspects, and other services integral to the Josephine County office and the Region. The position will provide supervision and direction for assigned staff.
The Administrative Office Manager must be knowledgeable about all facets of the Extension Josephine County Office and Regional activities, and is expected to organize and prioritize a demanding and complex workload, monitor progress, and adapt to changing needs.
The Administrative Office Manager must manage operations by deciding independently on appropriate actions and reporting those decision results to the RD as appropriate. This individual works with personnel at all levels of the University to determine the applicable policies, standards, rules, and procedures for operational activities and consistently and efficiently applies them appropriately. In addition, this person is responsible to develop strong, positive local relationships with county governments, elected and appointed county/state/federal officials, and local stakeholders.
Oregon State University and the Division are committed to maintaining and enhancing a collaborative and inclusive community that strives for equity and equal opportunity. All employees of the OSU Extension Service are responsible for helping to ensure that these commitments are achieved. This Administrative Office Manager will work collaboratively with the RD to increase the diversity of the Region's workforce, including assisting the RD with the Extension Civil Rights program.
Typically requires Bachelor's Degree in related field and 3 years office management experience in a complex office environment or equivalent combination of education and experience.
Demonstrated three (3) years relevant experience providing administrative and/or financial support to a program or office. The administrative support and personnel management may include demonstrated ability to plan, organize, evaluate, manage, and delegate; set priorities; and manage multiple projects, activities, and deadlines simultaneously.
Ability to maintain the strictest confidentiality and professionalism.
Ability to work independently with minimal supervision.
Ability to make independent decisions and recommendations which align with policies, and ability to serve as a resource person.
Demonstrated excellent verbal and written communication skills.
Ability to supervise and manage staff.
Excellent customer service skills and demonstrated interpersonal skills to work as a collaborative member of a team.
Demonstrated experience with providing oversight to budgets.
Demonstrated experience in organization, decision-making, problem solving and creating a collaborative environment.
Proficient in the use of networked computers including applications for word processing, Microsoft Excel or comparable software, electronic mail and scheduling.
Demonstrated commitment to promote and enhance diversity and inclusion; and ability to interact with others with broad and diverse backgrounds.
This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 24 months.
Travel is necessary due to the combination of office and field work. This position requires driving a University vehicle or a personal vehicle on behalf of the University; therefore, the incumbent must successfully complete a Motor Vehicle History Check, possess and maintain a current, valid driver's license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030 et seq.
Travel will be necessary to support daily operations.
Additional Salary Information: Commensurate with Education and Experience
Oregon State is a leading research university located in one of the safest, smartest, greenest small cities in the nation. Situated 90 miles south of Portland, and an hour from the Cascades or the Pacific Coast, Corvallis is the perfect home base for exploring Oregon?s natural wonders.Oregon State University has always been a place with a purpose ? making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality.Founded in 1868, Oregon State is the state?s Land Grant university and is one of only two universities in the U.S. to have Sea Grant, Space Grant and Sun Grant designations. Oregon State is also the only university in Oregon to hold both the Carnegie Foundation's top designation for research institutions and its prestigious Community Engagement classification.As Oregon?s leading public research university, with $261.7 million in external funding in the 2011 fiscal year, Oregon State?s impact reaches across the state and beyond. With 12 colleges, 15 Agricultural Experiment Stations, 35 county Extension offic...es, the Hatfield Marine Sciences Center in Newport and OSU-Cascades in Bend, Oregon State has a presence in every one of Oregon?s 36 counties, with a statewide economic footprint of $2.06 billion.Oregon State welcomes a diverse student body of over 26,000 students from across Oregon, all 50 states and more than 100 countries. They can choose from more than 200 undergraduate and more than 80 graduate degree programs, including over 30 degrees online offered through Oregon State Ecampus. Oregon State increasingly attracts high-achieving students, with nationally recognized programs in areas such as conservation biology, agricultural sciences, nuclear engineering, forestry, fisheries and wildlife management, community health, pharmacy and zoology.Oregon State also ranks high in sustainability, fourth among universities nationwide for using renewable energy and first in the Pac-12 Conference. And our students literally help power the university: 22 exercise machines at Oregon State University has always been a place with a purpose ? making a positive difference in quality of life, natural resources and economic prosperity in Oregon and beyond. Through discovery, innovation and application, we are meeting challenges, solving problems and turning ideas into reality. For more information visithttp://www.ohsu.edu/xd/about/index.cfm.The 400-acre main campus in Corvallis includes a Historic District, making Oregon State one of only a handful of U.S. university campuses listed on the National Register of Historic Places. The district includes such icons as Weatherford Hall, the Memorial Union and Benton Hall, the oldest building on the oldest building on campus.OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.