Working at MIT offers opportunities, an environment, a culture – and benefits – that just aren't found together anywhere else. If you're curious, motivated, want to be part of a unique community, and help shape the future – then take a look at this opportunity.
ADMINISTRATIVE ASSISTANT, COLLECTIONS DIRECTORATE , MIT Libraries-Collections , to provide comprehensive support for and ensure the smooth running of operations for a number of Collections Directorate departments. Responsibilities include monitoring/purchasing supplies; arranging reimbursements, assisting with invoice and transaction processing, and reconciling accounts; gathering information for, generating, and monitoring monthly statistical reports; generating and monitoring expenditures; performing basic forecasting and simple analysis; coordinating, reporting on, and tracking facilities, equipment, space, and access needs; collaborating on providing calendaring support for the associate director and department heads; troubleshooting/supporting basic technology; assisting with creation of communications/documentation; maintaining wikis, LibGuides, and other websites; performing information searches; providing backup coverage during administrative team absences; supporting project management/governance activities; and developing documentation and training materials, including layout and graphics. May assist with hiring/onboarding/training staff, direct the work of students/temporary assistants, participate on committees/projects, and perform other duties as requested.
REQUIRED : three years' direct/related experience; advanced-level Windows and MS Office skills (Word, Excel, PowerPoint, Outlook); comfort learning additional programs/systems; effective communication skills; meticulous attention to detail; punctuality; and ability to analyze and solve problems, exercise independent judgment and discretion, work effectively with a diverse group of people, manage competing priorities, and bring tasks/projects to completion in a dynamic and fast-paced environment. Must be able to lift twenty-five pounds to transport catering, equipment, and other items; and travel between points on campus, sometimes ascending stairs. Work experience in an academic environment/research library and experience with Aleph, Cognos, Atlas, Concur, SAP, CMSs, wiki management, Visio, Adobe Creative Suite, and Asana (or other task management system) desirable. Exposure to project management techniques and tools beneficial. MIT experience a plus. Job #17444-5
Salary: $19.88/hr. minimum
Application must include a cover letter and resume.
Internal Number: 17444
About Massachusetts Institute of Technology (MIT)
The mission of MIT is to advance knowledge and educate students in science, technology and other areas of scholarship that will best serve the nation and the world in the 21st century whether the focus is cancer, energy, economics or literature