Reporting to the Department Administrator (DA) of the Taub Institute, the Research Program Coordinator will support the finance and research administration functions in the department. The position will work with both faculty and administrative staff to ensure the department operates in a financially sustainable manner.
Maintains funding overviews/forecasts for faculty/programs in assigned divisions and meets with faculty to review on a regular basis
Supports annual budgeting process and quarterly reforecasts via data entry into budget tool
Assigns and reconciles expense allocations (payroll and non-payroll) to funding sources under supervision
Handle ordering, purchasing, and accounts payable activities
Assists management with ad-hoc financial reporting and financial tasks
Conduct additional financial and operational tasks as directed by the DA
Assists PIs in the development, review, submission and renewal of various types of sponsored project proposals from a variety of sponsors including NIH, private foundations and industry
Provide support to faculty in identifying new funding opportunities
Develop and implement resources/tools to continually improve research administration
For awarded proposals, liaises with Sponsored Projects Administration (SPA) office to ensure timely setup of award, pre-award compliance requirements are met and all sub-awards are established
Ensures that all award reporting requirements (quarterly and/or annual progress and financial reports) are completed according to sponsor and institutional requirements and timeframes
Handle research event planning for the Taub Retreat, Taub Seminar series, etc.
Position requires establishing and maintaining relationships within and across departments, as well as servicing the grant and accounting needs of Principal Investigators.
The individual will also serve as a backup to current staff on both the finance and operations teams.
Requires a bachelor's degree or equivalent in education and experience, plus two years of related experience.
Requires a bright, competent and organized individual that is self-motivated, reliable, conscientious, and able to solve analytical problems, as well as plan independently.
Must be able to work with all levels of staff.
The ability to be dynamic and flexible is key.
Possess excellent verbal and written communication skills. Proficient or Advanced Proficiency creating and using MS Excel spreadsheets. Highly skilled in MS Word. Ability to meet deadlines and maintain required confidentiality.
2-4 Years of Related Experience in academic medical center or similar setting
Knowledge of government and foundation granting requirements, grants administration and PeopleSoft financials required.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 499407
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.