Reporting to the Research Administrator, the Grants Manager provides support in the coordination and management of the grants, clinical trials, contracts and subcontracts administered in the Department of Emergency Medicine. This position will participate in all pre-and post-award grant processes and ensure compliance with the regulations, policies and procedures, and deadlines and milestones governing sponsored research funds. The Grants Manager is an integral member of the Department's Research Administration team and will work closely with Principal Investigators, department administration, as well as CUIMC administration.
Pre-Award Process: Provides assistance in the development, review, submission and renewal of grants, clinical trials, contracts and subcontract proposals. Coordinates and facilitates pre-award grant preparation and submission process. Researches and disseminates information regarding research funding opportunities; maintains data on funding sources and a library of agency policies, procedures, and documentation. Interfaces with SPA, CTV and CTO on behalf of investigators.
Post-Award Management: Provides assistance in the coordination of all post award activities, including progress reports and no-cost extensions. Establishes and maintains appropriate communication with sponsoring and regulatory agencies, Principal Investigators and other designated University members regarding grant/account status. Provides assistance in the allocation of award budgets; maintains budgets for programs, including reconciliation and transfers, maintains all official award records. Audits, monitors and schedules reports of grant activities.
Budget and Accounting: Assists the Research Administrator with research budget and financial monitoring; keeps all informed of financial impact. Assist in developing project budgets. Prepares and tracks salary accounting and allocations under the advisement of the Research Administrator and Principal Investigators. Performs salary transactions; cleats suspense, overdrafts, and liquidation of open commitments. Processes Labor Accounting transactions. Assists Department Finance staff with the preparation of the annual research budget and budget reporting.
Operations: Monitors projects and work assignments to ensure deliverables and deadlines are met. Advocates for research faculty, staff, and fellows to ensure issues are resolved. Continuously identifies opportunities to improve efficiencies, develop and implement pragmatic solutions, policies and procedures that improve workflow and services and reduce costs. Effectively addresses issues and conflicts as they arise; appropriately seeks input and support from subject matter experts within and outside the department to achieve lasting resolutions. Assists with onboarding and orientation of new faculty and staff.
PECARN Administration: Provides assistance in the coordination of nodal communication and organization infrastructure for PECARN. Coordinates communications, meetings, and organization within the node and network.
Performs related duties & responsibilities as assigned/requested.
Bachelors degree and three years of experience in research administration, or a combination of training, education, and experience.
Knowledge University financial system modules such as FFE, DARTS, WEBSAF, FINSYS, DATAWAREHOUSE, and Budget Tool are strongly preferred.
Significant experience using Microsoft Excel required.
Must possess excellent written / oral communication, interpersonal, organizational, administrative, and computer skills including spreadsheet creation and online applications.
Ability to work under pressure with multiple and competing deadlines required.
Experience working in complex environments with a high degree of organizational effectiveness and attention to detail.
Ability to work as part of a team, with administrative, clinical research, and financial staff.
Knowledge of Federal, State, and University policies and regulations regarding the receipt and administration of grants and contracts is preferred.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 499591
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.