Columbia University Irving Medical Center's Department of Pediatrics is seeking a Senior Research Administrator to join its Research Administration team. The Department of Pediatrics is committed to innovation and excellence in clinical medicine, education, research, community health and global health. Our Residency, Fellowship and Graduate programs are among the best in the Nation. Our Clinical, Translational and Basic Science research features collaborations across specialties and stretches from the bench to the bedside. Our department's 2017 Blue Ridge Institute of Medical Research ranking has jumped to #14 with over $17 million in NIH funding, while our industry-funded clinical trials portfolio is ever-growing.
The Research Administration's mission is to facilitate excellence in the conduct of research by providing leadership and expertise in research administration and assistance to faculty with development, review, submission, renewal of grants, clinical trials, contracts and subcontracts administered in the Department. We additionally support faculty with review of research with human subjects and clinical trials quality monitoring.
Reporting to the Director of Research Administration, the Senior Research Administrator's main function will be to act as an expert source of advice on all pre-award matters and support principal investigators with preparation, submission and pre-award administration of grants, contracts, and clinical trials, including annual progress reports and sub-awards.
This position requires high-quality customer-focused and problem-solving skills in a deadline-driven environment, and ability to collaborate well with faculty, division administrators and staff at central University offices (Sponsored Projects Administration, Sponsored Projects Finance and Clinical Trials Office)
Support faculty and fellows with the development, review, submission and renewal of various types of sponsored projects from a variety of sponsors including NIH, private foundations, government, and industry.
Develop grant budgets/budget justifications and various components of an application.
Reviewing and formatting proposal documents to ensure compliance with sponsor guidelines.
Completing application packages and entering proposals in electronic systems.
Liaising with other departments/schools/universities to obtain required application documents for collaborative proposals/sub-awards.
Ensure compliance with sponsor guidelines, application processes, policies and regulations.
Advise and ensure adherence to all federal and university guidelines, policies, and procedures.
Identifying research funding opportunities and facilitating research collaborations and partnerships.
Work with administrative offices on award acceptance and project account set up including sub-awards.
Collaborate with the Director of Research Administration, the Pediatrics post-award team and Sponsored Projects Finance on project account management, sub-contract management, and project closeout.
Verify that award setups, budget and project periods, and budget revisions in the financial system are accurate.
Support faculty with the tracking of report due dates and preparation of annual and final reports.
Obtain sponsor approvals for no cost extensions, re-budgeting, and carry over requests.
Leading the office's internal communications and outreach program.
Supporting effort reporting, annual financial planning and year end close.
Maintain accurate and updated files of proposals and awards, the research administration calendar with all milestones, grant expiration dates and report due dates; tracking all due dates, and keeping detailed records of PI other support and bio-sketches.
Other duties as assigned.
Bachelor's degree or equivalent in education and experience, plus four years of related experience
Excellent knowledge of MS Office (Outlook, Word, Excel, PowerPoint): essential
CRA certification desirable
Knowledge of content-management frameworks (such as Drupal): desirable
Knowledge of marketing automation platforms (such as Mailchimp): desirable
Experience with managing federal and private grants and clinical trials in an academic healthcare environment preferred
Professionalism, outstanding written and oral communications skills, excellent interpersonal and organizational skills, effective customer service skills, ability to work well with others under tight deadlines, and a demonstrated ability to work independently and effectively manage own workload.
Knowledge of online proposal submissions and grants management systems (ASSIST, Info Ed, NIH Commons, NIH RePORT, grants.gov)
Knowledge of Columbia University account management system (ARC) desirable.
Level of Physical Activity Required:Light
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 499743
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.