Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
The Grant and Accounting Coordinator provides support for the Department of Mechanical Engineering & Materials Science, including the Department Administrator, departmental faculty, and research staff.� This position provides assistance in grant preparation and management for faculty and coordinates all purchasing functions for grants.� Responsible for preparation and processing of grant applications, purchase orders, and interdepartmental orders.� Maintains and tracks financial accounts, records and files.
PRIMARY DUTIES AND RESPONSIBILITIES:
Reviews and monitors project expenses and fund ledgers.� Ensures compliance with government and university rules and regulations.� Attends research and grant meetings.�
Prepares budgets and administrative documents for research proposal submissions.�
Researches purchases and approves and oversees lab technician purchase orders.� Enters/requests purchase orders for grants.� Maintains and tracks all files and documentation.� Processes and maintains departmental records such as PARS, space allocations, research grants and other records, as needed.���
Approves grant/contract invoices.� Sets up blanket orders.� Prepares and invoices for sales and service contracts.� Processes travel reports, journals, change orders and receipt vouchers.� Handles check requests and budget adjustments for all grants and maintains related files.� Follows up to ensure that items are processed in a timely manner.
Processes biweekly payroll, sets up appointments in HRMS, maintains HR files, coordinates documentation for new hire packets.�
Perform additional duties as assigned.
High school degree or equivalent. Two years of general office experience with focus on accounting. Proficient in the use of PC and MS Office software. Proficient in Excel.
Critical Skills and Expertise:
Ability to research equipment and supply purchases for research laboratories. Must be able to analyze expenditures and encumbrances on research funds.
Careful attention to details is essential.
Ability to prioritize and manage multiple projects with minimal supervision and use independent judgment.
Must be able to maintain strict confidentiality of personal, financial and other sensitive information.
Must provide excellent customer service.
Bachelor’s degree in business administration or accounting. Experience with Washington University systems including HRMS, RMS, and AIS/FIS.
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Department of Mechanical Engineering & Materials Science. This position is for the Danforth Campus.
The hiring range for this position is $18.80 - $23.99 per hour.
-Retirement Savings Plan -22 vacation days -10 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Human Resources website (hr.wustl.edu)
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.