Part-Time Administrative Assistant I, Facilities, #30220
Position Summary: The Part-Time Administrative Assistant I will be responsible for providing detailed and task-oriented support to an LSC Executive and to the department team as assigned. Will perform standard administrative work and ensure efficient day-to-day operation of the office. The Administrative Assistant will resolve problems that arise from students, faculty and staff, handle sensitive and confidential records, assist with budget issues, and act as a liaison on behalf of their assigned executive.
Job Functions: Performs a variety of administrative and operational support functions for assigned executive and department. This may include but is not limited to; creating and monitoring a variety of reports; making travel arrangements and completing related paperwork; maintaining a variety of information/data for executive’s review; ensuring all action items and resulting documents are processed/finalized appropriately; sorting and prioritizes mail; maintaining calendars; planning, scheduling and coordinating a variety of meetings (individual and group) …etc. Orders and maintains a variety of supplies (office supplies and furniture, computer equipment, promotional items, food and beverages for meetings/events…etc.). Processes purchase orders and P-card purchases for individuals, department, and possibly grant programs Monitors multiple budgets and runs a variety of related reports May maintain dashboard for division and notify employees of meeting necessary deadlines Operates a variety of office equipment and utilizes one or more standard business software packages at a superior level Coordinates with internal and external executive-level staff to accomplish moderately complex activities such as identifying and scheduling outside speakers, and developing agendas or recreational programs for meetings and events Plans, assists with and attends a variety of meetings, committees, and events. Takes minutes and disseminates information to all relevant constituents as needed Some positions may assist student as needed, including but not limited to processing documents/correspondence, answering general questions, assisting with general issues…etc. Responsible for other reasonable, related duties as assigned
Salary: $16.66/per hour
How to Apply:
ALL APPLICANTS MUST APPLY ONLINE ONLY!
We will not accept application material received via fax, email, mail, or hand delivered.
Postings for part-time and adjunct positions are active for the academic year. By selecting the option to receive notifications on your profile, you will begin receiving electronic communication regarding new opportunities with Lone Star College (LSC).
If selected for an interview, a recruiter will contact you by phone, or email to schedule an interview. Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States.
More information on the E-Verify program is available at www.dhs.gov/E-Verify
Lone Star College is an EEO Employer. All positions are subject to a criminal background check. http://jobs.lonestar.edu/jobopenings
Required: High School Diploma or GED and at least 3 year of experience
About Lone Star College
Lone Star College System, the largest institution of higher education in the Houston area, is nationally recognized, globally connected and locally focused. Known for its innovative and visionary thinking, Lone Star College System is the fastest-growing community college in the nation and a major contributor to the local and regional economy. LSCS offers associate degrees and certification in many areas of study at a fraction of the cost of a four-year university like UT. Through its progressive partnerships with many four-year universities, LSCS also offers seamless opportunities to obtain bachelor's and master's degrees at one of its two University Centers. Throughout its 40 year history, Lone Star College has been steadfast in its commitment to student success and credential completion. Currently leading the charge to improve completion rates, LSCS is one of the only colleges in the nation to establish a formal Office of Completion and is the managing partner of Texas Completes, the statewide initiative that brings together five Texas college systems to advance deep student success reform.