The Assistant Director of Student Clubs and Organizations must have a passion for working with creative students, and excitement towards contributing to a positive, entrepreneurial, and vibrant campus experience. Reporting to the Associate Director of Student Involvement, the Assistant Director for Student Clubs and Organizations is responsible for the overall development, creation and implementation of a comprehensive clubs and organization programs. The Assistant Director leads the coordination and approval process of all student clubs and organizations, programming funding requests, and travel. The Assistant Director will also work with student leaders in the development of the constitution and mission of the club or organization, and the organization structure to advance the organization. The Assistant Director will work closely with student leaders in the selection of club and organization advisors, as well as lead a training program to adequately prepare advisors to serve in this important role. Coordinate all major aspects of student organizations on campus that include, but not limited to the processing and maintenance of online requests, event proposal review, training and leadership development, and general advisement of student leaders.
ESSENTIAL FUNCTIONS/PRIMARY DUTIES AND RESPONSIBILITIES:
Serves as campus advisor to student groups, including such areas as music, campus activities, student government, student affinity groups, volunteer students, multicultural organizations, etc.
Ensures adherence by student organizations to departmental, campus, and college regulations, policies, and procedures.
Attends meetings of student organizations to provide advice and counsel, and to ensure that activities are consistent with established policies.
Trains and supports student groups on budget and fiscal matters.
Coordinates, prepares, and disseminates publications related to student clubs, student activities, and student services, to students, staff and the community.
Assists in preparing and editing student flyers, posters, literature and other materials prepared by student groups for on and off-campus distribution.
Implements and oversees processes for posting/distributing of materials on campus as requested
Provide direct advisement on a variety of student organization events.
Coordinates travel arrangements for student related travel in accordance with College policies and procedures.
Establish and implement Student Organization and Advisor Manuals in order to advance the student experience as it relates to Clubs and Organizations.
Lead the process in creating, editing, and enforcing policies that affect student organizations.
Create and maintain web-based materials that support the development of the student club and organization program.
Develop and implement a comprehensive assessment program to determine the advancement of leadership skills due to involvement in student clubs and organizations.
Conduct surveys and analyze data.
Create semester reports summarizing major events/programs as it relates to student clubs and organization.
Assist in the development and implementation of student related programming.
Develop and implement campus wide programming as directed by the Director.
Assume additional responsibilities as necessary and appropriate
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
Ability to plan, direct, and evaluate a complex operation, using staff, time, funds, and other resources for the accomplishment of long-term and short-term goals of the institution.
Ability to establish and maintain effective work relationships with students, faculty, staff, and the public.
Ability to provide administrative guidance within area of responsibility, providing direct training and supervision as needed.
Ability to apply budgetary and fiscal planning techniques within financial constraints.
Ability to organize work effectively, conceptualize and prioritize objectives and exercise independent judgment based on an understanding of organizational policies and activities.
Ability to integrate resources, policies, and information for the determination of procedures, solutions, and other outcomes.
Ability to communicate effectively -orally, by phone, in person, and in writing.
Ability to respond to emergency situations in a timely manner.
SUPERVISORY RESPONSIBILITIES: The Assistant Director does not supervise any professional staff members, but oversees student employees.
WORK ENVIRONMENT: Supervisors are responsible for maintaining an environment that is free from discrimination, intimidation, coercion or harassment, including sexual harassment. Work is performed indoors and primarily in an office setting. The noise level is usually low to moderate. While performing the duties of this position, the employee may be required to travel
MINIMUM JOB QUALIFICATIONS: Requires a Masters degree in Higher Education Administration, Education or related field. 3-5 years of experience in Higher Education or related field. Extensive experience in a college or university setting is preferred. Supervisory, project management, budget management, assessment experience preferred.
Applicants who are both interested and qualified should submit the following materials: * Cover letter that addresses the applicant's capabilities and experiences. * A resume or CV.
Currently enrolled Berklee students may not apply for staff or faculty positions.
The above information on this position description has been designed to indicate the general nature and level of work performed by individuals within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Requirements are subject to possible modification to reasonably accommodate qualified individuals with disabilities. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship.
External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.
Incomplete applications will not be considered. The position will remain open for applications until filled.
Berklee is committed to increasing the diversity of the college community and the curriculum. Candidates who can contribute to that goal are encouraged to apply and to identify their strengths in this area.
Internal Number: R0001104
About Berklee College of Music
The mission of Berklee College of Music is to educate, train, and develop students to excel in music as a career. Developing the musicianship of all our students is the foundation of our curriculum. We believe that the lessons and qualities derived from that work?the self-discipline needed for excellence, the empathy required of music making and the openness and inquisitiveness essential to creativity?are critical to achievement in any pursuit, musical or otherwise; and that music is a powerful catalyst for personal growth, which is central to any collegiate experience. Founded on jazz and popular music rooted in the African cultural diaspora, our comprehensive curriculum is distinctly contemporary in its content and approach, and embraces the principal musical movements of our time. Through a course of scholarly and practical learning experiences integrating performance and writing, our curriculum covers the variety of influential styles, relevant technologies, and career opportunities open to today's music professional.