Classification: Administrative Analyst/Specialist - Non-Exempt Department Name: Academic Scheduling Job Number: MB2019-PC2528 Status: Open Until Filled Priority Screening Date: 06/02/2019 Recruitment Status: Open Until Filled! Application Screening Begins on Monday, June 3, 2019
Position Description: Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay (WWW.CSUMB.EDU) is a comprehensive, mid-sized four-year university whose staff and faculty help transform student lives by emphasizing project-based learning, requiring service learning, and promoting multicultural and global perspectives on and beyond the campus community. CSUMB is both an MSI and HSI and has a vibrant, diverse student body of nearly 7000 students and growing. Our faculty and staff, many of whom live in campus housing, appreciate living and working about one mile from the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, we offer excellent benefits, including housing, and competitive salaries for our faculty and staff. During our 25th Silver Anniversary Celebration in 2019-20, we will complete two major building projects: the College of Arts, Humanities and Social Sciences and the Student Union. By 2030, CSUMB's sustainability initiative is to be carbon neutral.
Under the general supervision of the Manager of Academic & Centralized Scheduling, the Academic Scheduling Analyst is responsible for independently performing the full range of varied and complex administrative and technical assignments in support of the day-to-day operations of the Academic & Centralized Scheduling Office.
ESSENTIALDUTIESANDRESPONSIBILITIES include, but are not limited to, the following:
Responsible for the operation of the university space and event management database (25Live): daily review of Lynx interface errors. Independently researches, analyzes, and corrects errors in the Student Information System (SIS) and Resource 25 (25Live) and tracks successful final placement into instructional space. Coordinates with IT to troubleshoot errors which are the result of technical malfunction and makes corrections in database/s, as needed. Builds and maintains SIS interface including setting up of combined sections, which must be coordinated with and be compatible with the student information database. Sets up and maintains terms in Lynx interface for 25Live academic events; oversees 25Live requests for course-related events on a daily basis; routes all events to proper schedulers. Sets up and assists in maintaining Space Directory (instructional space) and Organization Directory (subject codes) in 25Live. List Essential Duties
Supports academic departments on an ongoing basis with regards to classroom needs; reserves all classrooms spaces, as needed. Distributes accurate information regarding database management/course setup to department support assistants. Independently provides accurate information and/or makes recommendations regarding instructional space according to the needs of the requestor. Oversees campus instructional facilities. Coordinates work orders, building access and room inventories and capacities. Serves as building manager for selected facilities.
Serves as the Scheduling team representative during the implementation and ongoing upgrades of 25Live academic modules and interfaces including creation, setup, maintenance and security. Contacts 25Live vendor technical support team on an ongoing basis to resolve issues between CMS and the interface.
Publishes course listings each term from SIS to 25Live. Starts transactional processing to put both databases in synch. Researches, analyzes and corrects any course information that fails to publish in 25Live.
Assists in the maintenance of SIS with regards to course management, scheduling and faculty workload. Assists in setting up periodic automated audit querying through the campus student information system. Coordinates data cleanup with academic departments. Coordinates with Academic Personnel to create and maintain faculty records in SIS. Notifies department personnel regarding ID/assignment. Researches faculty information, as necessary.
Serves as backup to Academic Scheduler in course creation, faculty workload reporting and academic space assignment. Assists Academic Scheduling System Support with data integrity/reconciliation and reporting for Chancellor's office as it relates to APDB reporting. Runs audit queries against the database in support of academic data reporting.
Interprets policies and procedures and makes recommendations with regards to curriculum, course information, faculty workload and space.
Collaborates with other university offices (Office of the Registrar, Facilities Services, University Communications, University Performances and Special Events, Conference and Event Services, Technology Support Services and Information Systems, etc.) in accomplishing scheduling related tasks.
Establishes and maintains effective office workflow carrying out routine support tasks including greeting and screening visitors and telephone calls from a wide variety of public contacts. Coordinates meetings. Directs and provides student assistant with various office and scheduling support activities. Maintains and submits student payroll vouchers and creates student assistant work schedules.
Serves on campus technology committees as assigned.
Knowledge, Skills and Abilities: Knowledge of: general practices, program, and/or administrative specialty; budget policies and procedures; basic methods and procedures for research and statistical analysis and the ability to apply them.
Ability to: learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty; apply fundamental concepts; analyze data and make accurate projections using business mathematics and basic statistical techniques; organize and plan work and projects including handling multiple priorities; make independent decisions and exercise sound judgment; compile, write, and present reports related to program or administrative specialty; establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
Minimum Qualifications: Equivalent to a bachelors degree from an accredited college or university AND/OR equivalent training and administrative work experience involving the study, analysis, and evaluation leading to the development or improvement of administrative policies, procedures, and practices. Work experience may be substituted in part for education.
Specialized Skills: Ability to: anticipate problems and address them proactively; organize and plan work projects including handling multiple priorities and troubleshooting problems; make independent decisions and exercise sound judgment; communicate clearly, concisely and effectively, both orally and in writing, to include reports, correspondence, and graphical presentations; train others on new skills and procedures and provide work direction.
Preferred Qualifications: Experience using Oracle/PeopleSoft or Common Management System, or other student information system database and Resource 25 or similar space scheduling system highly desired. Database and desktop publishing experience preferred. Bilingual (Spanish/English) helpful. Knowledge of university operations, programs and procedures. Working knowledge of academic scheduling in higher education.
Special Conditions of Employment: SPECIALCONDITIONS OF EMPLOYMENT & POSITIONDESIGNATIONS:
All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
This position is required to comply with confidentiality requirements outlined in the Department of Educations Family Educational Rights and Privacy and Californias Educational Code Chapter 13 regarding sensitive student issues.
This position has been designated as a sensitive position with:
responsibility or access/possession of building master or sub-master keys for building access
control over campus business processes, either through functional roles or system security access
Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.
Compensation and Benefits: Anticipated hiring salary in the low $4,000s per month For salary range info see: CSU Salary Schedule. CSUMB offers an attractive employee benefits package, CSU Benefits R09. The University Corporation at CSU Monterey Bay also provides access to affordable campus housing, Employee Housing.
For full consideration, submit the required documents by the priority screen date listed above. For assistance or if you require an accommodation, please call (831) 582-3389. For computer/online access you may visit the Tanimura and Antle Family Memorial Library (map).
CSU Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to: Age, Disability, Race or Ethnicity, Gender, Gender Identity or Expression, Nationality, Religion, Sexual Orientation, Genetic Information, Veteran or Military Status.
All employees must be eligible for employment in the U.S.
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California State University Monterey Bay (CSUMB), is a comprehensive public university committed to serving the diverse people of California, especially the working class, historically under-served, and low income populations. The university values an educational environment of cultural and linguistic diversity and gender equity; ethical reflection and practice; effective and experimental use of technologies as resources to people and catalysts for learning; and the integration of cross-disciplinary models enabling students, faculty and staff to engage in innovative instruction and coordinated service learning. The curriculum is organized around student learning outcomes. It is global in perspective, and of sufficient breadth and depth to meet local, regional, and statewide needs, specifically those of both isolated rural communities and inner-city populations. The identity of the University is framed by substantive commitment to a multilingual, multicultural, intellectual community which enables students, faculty and staff to cross institutional boundaries for innovative instruction, broadly defined scholarly and creative activity, and coordinated community service. The campus is ...located on Monterey Bay, 100 miles south of San Francisco.
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