As a critical member of the College of Liberal Arts and Sciences (CLAS) Deans’ Office the Senior Staff Assistant will assist and facilitate the administration of the office and will oversee its day-to-day management as office manager. The Senior Staff Assistant works with sensitive and confidential information, frequently under time deadlines, and exercises independent judgment and discretion.
Reporting to the CLAS dean and associate deans to ensure efficient operation of the office, responsibilities will also include:
Facilitate and ensure accuracy, confidentiality, appropriateness and timeliness of all necessary documentation of CLAS personnel matters, including personnel appointments and extra service administration
Day-to-day oversight of CLAS budgetary accounts ensuring accuracy and account processing
Monitor budget trends and provide projections as needed
Work in collaboration with deans on confidential personnel, budget and strategic initiatives
Serve as liaison to administrative and departmental offices campus wide
Educate department chairs and faculty on required procedures, responsibilities and obligations
Ensure deadlines are met
Communicate, educate and enact CLAS operating policies and procedures with all stakeholders
Identify and develop office efficiencies, processes and make improvements
Direct workflow to, and manage, administrative support staff
Cultivate strong working relationships with other units and offices on campus to enable smooth and accurate business processes
Plan and coordinate various events
Assist the dean, associate deans, and staff as needed
This position collaborates with staff in the Provost’s Office and works closely with Academic Deans and Directors, the President’s Office as well as the Office of Administration and Finance and Human Resources.
In addition, the Senior Staff Assistant will be expected to display a commitment to undergraduate and/or graduate education, and possess communication and interpersonal skills sufficient to work effectively with an increasingly diverse array of students and colleagues.
To Apply: Submit a cover letter addressing qualifications, curriculum vitae (CV)/resume, copies of unofficial transcripts for required degree showing degree awarded and date conferred, and contact information for three professional references (only the three referees listed in your Interview Exchange application can be considered and contacted) electronically to:
If you have any questions about the position, please call or e-mail:
Patricia Clark, Search Committee Chair
Files must be complete (all documents requested and required in the application instructions submitted) to be considered. Official transcripts required at time of appointment.
Visa sponsorship not available for this position.
Description of Department:
The College of Liberal Arts and Sciences is the largest academic division of SUNY Oswego, with 18 academic departments, 19 interdisciplinary programs and other resources that include Rice Creek Field Station. Along with bachelor's and master's degree programs, the College of Arts and Sciences also is the academic home for undeclared students.
The College of Liberal Arts and Sciences has more than 200 faculty members and offers unique opportunities for hands-on learning, including summer undergraduate research opportunities.
Description of SUNY Oswego: Founded in 1861, SUNY Oswego is a public comprehensive college located in Central New York on the beautiful shores of Lake Ontario, 45 minutes from Syracuse. Named one of "Top Up-and-Coming Schools" in U.S. News “America’s Best Colleges” in 2010, a Kiplinger's “Best College Value” for 2015, and a "Best Northeastern College" by Princeton Review every year since the first edition in 2003, Oswego offers its 8000 undergraduate and graduate students preeminent academic programs in the arts and sciences, business, communications, and teacher education. The College’s success is built on providing students outstanding educational experiences with attention to a liberal arts and sciences foundation, practical applications, interdisciplinary approaches, independent scholarly and creative work, and skills for living in multicultural and global communities. The emphasis on faculty-mentored student research and creative projects is evidenced by Quest, a daylong symposium spotlighting original student research; a stipend program for students engaged in research and creative work; and the Global Laboratory, a STEM-based research abroad program at top-ranked universities around the world. SUNY Oswego is an unusually collegial and vibrant community and is in a time of wonderful opportunities with extensive facilities construction and renovation, a forward-looking strategic plan, and expanded outreach to regional, national, and international communities.
Additional information about SUNY Oswego can be found at www.oswego.edu.
Oswego is committed to enhancing its diversity. SUNY Oswego is an Affirmative Action/Equal Opportunity Employer and is actively engaged in recruiting, supporting, and fostering a diverse community of outstanding faculty, staff and students. We encourage applications from qualified applicants regardless of race, color, national origin, religion, creed, age, disability, sex, gender identity or expression, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim SUNY status, or criminal conviction. Please see our full non-discrimination policy, https://www.oswego.edu/title-ix/non-discrimination-policy.
In accordance with USCIS regulations, successful applicants must be legally able to work in the United States per the Immigration Reform and Control Act of 1986.
Requests for reasonable accommodations of a disability during the application and/or interview process should be made to the Human Resources Office by calling 315-312-2230 or emailing email@example.com.
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Bachelor’s degree by time of appointment
Excellent oral, interpersonal, and written communication skills
Ability to work at a high level of attention to detail, while maintaining accuracy
Excellent independent judgment including sensitivity to personal information and ability to maintain a high level of confidentiality
Ability to develop collegial working relationships with individuals at all organizational levels
Ability to work independently and as part of a team
Ability to be creative, flexible, self-motivated
Discretion, diplomacy, sound judgment in the performance of duties
Demonstrated ability to work with limited direction and with sensitive and confidential information
Proficiency in operating a personal computer utilizing Windows based products and business software programs (Word, Excel, E-Mail, and PowerPoint)
With a student body of 8,000 students, the State University of New York at Oswego is large enough to offer more than 110 programs of study yet small enough for students to form lifelong bonds with each other and their professors and mentors. Learning-centeredness is Oswego's organizing principle for decisions about responsibilities, activities, resources, and academic and physical environments as the college addresses the widening missions of public higher education in the 21st century and continues to advance the public good. Students study in the College of Liberal Arts and Sciences; School of Business; School of Communication, Media and the Arts; and School of Education as well as innovative interdisciplinary programs that cross traditional boundaries. Oswego opens doors for students with highly rated experiential learning and study-abroad opportunities.The state has invested more than $800 million in campus renewal at Oswego since 2000, bringing new luster and technologies to old buildings and adding wholly new state-of-the-art facilities. The college's new construction is all designed to meet the LEED Gold standard of the U.S. Green Building Council.Inspired by a shared commit...ment to excellence and the desire to transcend traditional higher-education boundaries, SUNY Oswego strives to be a premier institution that provides a transformative experience to a diverse body of students, empowering them to live ethical and meaningful lives and build a better world. Strong traditionThe college was founded in 1861 as a teacher training school by Edward Austin Sheldon, who embraced and popularized some of the most innovative teaching methods of his day. Oswego became one of the State University of New York's founding members in 1948 and evolved into a full-fledged arts and sciences university college in the SUNY system by 1962, when it entered a period of rapid growth: as enrollment soared, 29 new buildings opened in the 1960s alone.The legacy of 19th century founder Edward Austin Sheldon still underpins the college's identity and invigorates its vision. Sheldon built a powerful public asset to meet the needs of rising populations and was one of the original adopters of experiential learning as a compelling pedagogy. LocationThe college's 690-acre campus, featuring nearly a mile of Great Lake shorefront, is scenic every season of the year. Lake Ontario with its connected waterways and natural beauty is the focal point for world-class sports fishing, outstanding opportunities for outdoor enthusiasts, community parks, living history through maritime museums and Fort Ontario, and festivals like Oswego's Harborfest as well as a thriving port. To the north are the Thousand Islands of the St. Lawrence Seaway, to the south the vineyards of the Finger Lakes. Syracuse is the metropolitan cultural hub for Central New York, a 45-minute drive from Oswego. Its international airport is closer still. SUNY Oswego also has a branch campus in Syracuse, where it offers degree completion programs at the undergraduate and graduate levels.Welcome Videohttps://www.youtube.com/watch?v=BaPSio0v2JYFast Facts http://www.oswego.edu/about/facts.htmlAccreditations http://www.oswego.edu/about/facts/accreditations.htmlInteractive Map http://www.oswego.edu/about/visit/maps/campus/index.html#placemarks//zoom/16/lat/undefined/lon/undefinedFollowing State University of New York at Oswego on Twitter https://twitter.com/sunyoswego