*NOTE: Salaries for internal candidates are determined by the New Jersey Civil Service Commission's formula.
The “New Jersey First Act,” , N.J.S.A. 52:14-7 (L. 2011, Chapter 70) effective September 1, 2011, contains new residency requirements for public officers and employees, unless exempted under the law. Current, new or prospective employees should be aware of the following:
Effective September 1, 2011, all employees of State and local government must reside in the State of New Jersey, unless exempted under the law. If you already work for State or local government as of September 1, 2011, and you do not live in New Jersey, you are not required to move to New Jersey. However, if you begin your office, position or employment on September 1, 2011 or later, you must reside in New Jersey. If you do not reside in New Jersey, you have one year after the date you take your office, position or employment to relocate your residence to New Jersey. If you do not do so, you are subject to removal from your office, position or employment.
This is a full-time, Classified, CWA position, and hours of work and days are Monday through Friday, 8:30 a.m. to 4:30 pm. Occasional evening and weekend work may be required as job duties demand. Note: This position is in the “NL” category of employment (non-fixed work week) and have no claim or entitlement to time off or cash compensation for hours worked beyond their normal schedule. However, unusual requirements for additional work time by these employees may be compensated by allowing roughly comparable amounts of time off, provided prior approval is given by the supervisor and Unit Head.
RAMAPO COLLEGE OF NEW JERSEY:
Mission: Ramapo College of New Jersey is New Jersey’s Public Liberal Arts College, dedicated to providing students a strong foundation for a lifetime of achievement. The College is committed to academic excellence through interdisciplinary and experiential learning, and international and intercultural understanding. Ramapo College emphasizes teaching and individual attention to all students. We promote diversity, inclusiveness, sustainability, student engagement, and community involvement.
Established in 1969, Ramapo College offers bachelor’s degrees in the arts, business, humanities, social sciences and the sciences, as well as in professional studies, which include business, elementary education, nursing and social work. The College also offers articulated programs, including dental, optometry, chiropractic and health professions, as well as visual arts therapy and law, with colleges and institutions in New Jersey and New York.
Undergraduate students may choose to concentrate their studies in one of five schools with more than 539 course offerings and more than 36 academic programs. Ramapo College boasts an average student/faculty ratio of 18:1 and an average class size of 23; affording students the opportunity to develop close ties to the College’s exceptional faculty.
Reporting to the Institutional Advancement Chief Financial Officer / Comptroller, this position is responsible for the operations of post-award grant administration and related accounting duties; serves as the appropriate principal investigator’s contact for grants and is responsible for financial reporting of grant information to applicable governing agencies or organizations. Assists and coordinates with the Comptroller (CFO) on all financial matters to include investment transactions, financial statements, Board of Governor Committee materials, cash management updates and all matters pertaining to the Foundation financial activities as needed. Oversees the Accounts Payable section of the Foundation and manages its operation. Assists in maintaining the Foundation’s and divisions accounting records and procedures for the preparation of its fiscal records and preparation of its financial reports. Prepares detailed and complex balance sheet account analysis and prepares and posts journal entries as required. Performs other related duties as assigned.
Serves as the Grants Financial Officer responsible for all financial aspects of grants and research and sponsored programs for Federal, State and private foundation grants. This includes analysis of available funds and preparation of budgets to ensure proper accounting for all grant spending. Confers and advises grant private investigators (PI’s) on all financial aspects of their grant including agency requirements, fiscal procedures, compliance with governing agencies and expense and revenue tracking. Has signatory responsibility to approve personnel action forms for all grant funded positions.
Prepares all draw downs and approves all expenses for grants by accessing various Grantor websites. Uses cash management tools to ensure payments are received by Ramapo College. Posts journal entries as required to ensure that all payments are properly recorded against the grant receivable.
Follows specific grant guidelines to calculate and charge administrative fees as required. Ensures that all fees are correctly journalized and reflected in financial reports.
Responsible for budget set up, revisions, transfers and close out of all grant related activity. Prepares all post grant reporting upon completion of the grant. When new grants are awarded, sets up appropriate new fund accounts in the financial systems. This position has access to both the foundation and college financial reporting systems.
Works independently as primary liaison with College and Foundation staff and faculty providing direction and advice on effective financial management of grants and sponsored programs. This can include training to grant recipients on proper procedures to account for grant revenue and expenses, college procedures for processing payments, etc.
Manages grant activity to federal and state agencies. Gathers data pertaining to federal and state grants and reports to applicable agencies within specific timeframes. Signs these reports as the financial officer.
Cash flow management – Projecting cash flow requirements of the Foundation to ensure that immediate cash needs are met as well as future commitments.
Supports Board of Governor Committee meetings as follows: Prepares agendas and supporting documents (including the Audit binder), takes meeting notes and prepares minutes for Audit, Finance and Investment Committee.
Manages Banner finance controls for opening and closing months and quarters. Manages the process for reviewing suspended journal entries to ensure that they are properly cancelled and reposted as required.
Manages 1099 process to ensure that 1099 vendors are identified and their expenses are tracked to facilitate year-end statement processing. Processes all 1099’s for the foundation following all federal guidelines and deadlines. Review vendor activity and make necessary adjustments to 1099 reportable amount.
Is trained as the back up to processes accounts payable transactions for the Foundation, following College guidelines for reimbursement. Verify invoices for proper approval noting all signatures are in place and noting correct FOAP string is included. Keeps accurate records for record retention purposes and coordinate shipment of records to offsite storage.
Serves as subject matter and Banner system expert for the Financial and Accounts Payable Banner modules. Serve as the backup for Banner Advancement Module. Document procedures for best practices for system usage and internal controls. Create ad hoc reports as needed.
Develops and implements appropriate procedures to ensure compliance and internal controls. Documents procedures in a clear and accurate manner. Develops and recommends improvements to processes
Assists internal and external auditors with information for annual audit and internal audits as required.
Independently works with College Business Services to reconcile all accounting transactions between the College and the Foundation. This includes monthly billing for Payroll and other operating expenses that require reimbursement to the college. This also includes annual and semiannual payments for scholarships, capital and endowments. Ensures that payments to the College are accurate and that transactions are journalized to the correct foundation accounts.
As assigned, leads in the assessment of new administrative ideas and approaches; keeps various constituencies apprised of changes to practices and developments.
Determines whether activities within the department for which he/she is responsible for are essential and carried out efficiently; may assist in policy planning.
Leads in the investigation and development of solutions to problem areas, identifies and works towards the elimination of unnecessary practices; reviews processes for redundancy and duplication of effort. Streamlines processes in order to maximize efficiency. Must prepare clear, technically sound, accurate and informative reports containing findings, conclusions and recommendations
Organizes and prepares monthly bank reconciliations as assigned including the main operating account. Analyze and record transactions as needed in the Banner general ledger. Communicate to bank any errors.
Directs the establishment and maintenance of essential records and files containing confidential information.
At year-end must match revenue to expense and book in Banner finance system, must set up payable and adjust all pre-pay expenses, must review and make adjusting journal entries as needed.
May serve on standing and ad hoc College committees.
Must be able to conduct independent research related to assigned responsibilities and develop recommendations based on findings.
Perform other duties as assigned
Graduation from an accredited college with a Bachelor's degree. Accounting or Finance degree is preferred.
NOTE: Applicants who do not possess the required education may substitute experience on a year for year basis.
Minimum of three years (four years preferred) professional experience in accounting or auditing required.
ADDITIONAL KNOWLEDGE, SKILLS AND ABILITIES:
Excellent analytical and problem solving skills.
Ability to multitask and priority workflow and decisions with minimal supervision.
Excellent written and oral communication skills as well as strong inter-personal communication skills required as well as attention to detail and ability to handle sensitive information with discretion and confidentiality.
Technical skills including advanced proficiency in Excel and Word. Some proficiency in Access and exposure to Banner Finance a plus.
Thorough knowledge of accounting theory, principles and techniques essential to performance of the specific responsibilities assigned.
Ability to acquire knowledge of college policies and procedures.
Must have the ability to review, understand, interpret and apply accounting principles including FASB and GASB standards and make recommendations about adoption and implementation.
Must communicate effectively with associates, subordinates and the staff as well as outside agencies.
Ability to apply appropriate and GAAP (generally accepted accounting principles) and methods.
Ability to develop, initiate and recommend changes in accounting procedures.
Ability to interpret financial data and develop processes for recording such data.
Ability to provide advice to those who keep financial records.
Ability to conduct research, analyze data, develop strategies and interpret findings.
Ability to prepare clear, technically sound, accurate and informative reports containing findings, conclusions and recommendations.
Ability to train other accounting personnel in accounting procedures.
Ability to make involved mathematical computations with reasonable speed.
Ability to represent the college at conferences, meetings, seminars and to the public.
Ramapo College is an Affirmative Action/Equal Employment Opportunity Employer. Ramapo has a long history of advocating, advising, and supporting diversity, equity, and inclusiveness. Examples can be found in its mission statement, values, strategic plan, degree and course offerings, community outreach programs, and numerous diversity-focused conferences, trainings, and programs. Ramapo’s commitment to diversity and inclusion is infused across all facets of the College; where the environment is welcoming, dedicated to social justice, respectful of freedom of expression, focused on educating and having an ongoing conversation regarding cultural competence and the benefits and importance of diversity.
Internal Number: 110176202
About Ramapo College
"Ranked by U.S. News & World Report as sixth in the Best Regional Universities North category for public institutions, Ramapo College of New Jersey is sometimes mistaken for a private college. This is, in part, due to its unique interdisciplinary academic structure, its size of approximately 6,008 students and its pastoral setting in the foothills of the Ramapo Mountains on the New Jersey/New York border.Established in 1969, Ramapo College offers bachelor's degrees in the arts, business, humanities, social sciences and the sciences, as well as in professional studies, which include nursing and social work. In addition, Ramapo College offers courses leading to teacher certification at the elementary and secondary levels. The College also offers six graduate programs as well as articulated programs with the University of Medicine and Dentistry of New Jersey, New York Chiropractic College, New York University College of Dentistry, SUNY State College of Optometry and New York College of Podiatric Medicine."