The Weinberg College of Arts and Sciences is reimagining traditional arts and sciences education in ways that prepare our students for success in an ever-changing, complex world. The College is the most comprehensive of Northwestern’s 12 schools, offering 47 majors to approximately 4,300 undergraduate students. Our goal is to develop in students a Northwestern Mindset – a flexible, adaptable view of the world that seeks to understand the pressing issues of today and transform them into the promising new opportunities of tomorrow. Staff who work in the College think creatively, work collaboratively, and are dedicated to building a strong community.
The hallmark of our distinctive educational model is diversity in all of its manifestations. We are committed to maintaining and enhancing the breadth and depth of our course offerings and to ensuring the intellectual and experiential diversity of our faculty and students. In short, we believe that diversity is an essential value that lies at the heart of our community and one that needs to be actively encouraged and pursued.
Under the general direction of the Business Administrator, the Financial Assistant role supports all aspects of financial operations for Earth and Planetary Sciences, a department with extensive research lab facilities and sponsored research funding.
Manage pre-award and post-award research administration for all research accounts in the department.Create, modify and provide financial reports for faculty grant accounts. Respond to questions from faculty regarding status of accounts and help to resolve problems and errors.Interact with staff in the Office of Research to resolve questions and issues.
Utilize database to track and manage all accounts in the department. Monitor all financial transactions.Review and reconcile monthly budget statements for sponsored research and all other financial accounts.Identify possible issues, research their causes, and assess appropriate actions.Generate accounting corrections, journals, adjustments for entries or recommend other solutions as appropriate. Review account balances, confirm charges have posted to appropriate accounts, and ensure proper documentation exists for each transaction.
Review and process all orders, invoices, reimbursements, and purchasing requests submitted by faculty, graduate students, and visitors. Support travel reimbursements for extensive field research work by faculty, graduate students, and others. Ensure reimbursement and purchasing requests comply with university policy. Research and resolve problems with Accounts Payable and outside vendors.
Oversee all aspects of payroll operations with limited direction, including the completion and submission of all payroll forms, assuring compliance with university and federal government policies. Complete and submit all payroll related documents for research faculty, postdoctoral fellows, graduate students, temporary employees, and work study students. Provide guidance to faculty related to hiring and payroll matters. Answer inquiries from staff and students regarding payroll.
Serve as administrator for the copy machine; assist with other office functions including telephone, FedEx, mailing, photocopying, and file maintenance. Prepare IV’s and RACs to charge back for services, as needed.
Staff the department’s main desk, including answering phones and greeting visitors. Cross covers and resolve operational issues in the absence of the Business Administrator.
Train and supervise work-study students.
Performs other duties as assigned.
A Bachelor’s degree in Business Administration, or the equivalent combination of education, training and experience from which comparable skills can be acquired.
At least three years relevant experience.
Knowledge of accounting principles, methods, and techniques.
Significant experience with sponsored research administration.
Excellent computer skills, including proficiency with Word, Excel, and Access.
Excellent interpersonal and customer service skills.
Strong analytical and problem-solving skills, including the ability to independently identify and resolve possible issues.
High degree of initiative.
Preferred Qualifications: (Education and experience)
Experience using PeopleSoft financial system, PeopleSoft human resources system, and InfoEd grant system.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 36150
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.