The Division of Neonatology within the Department of Pediatrics is seeking a Research Administrator 1 to join a team of dedicated professionals. The successful candidate will perform basic financial functions and/or activities while acquiring fundamental knowledge and application of internal policies, external regulations, precedents, and systems. This position provides an opportunity to work in a collaborative team environment, support the mission of the Division, and partner with physician researchers and their lab teams. The candidate will also be afforded the opportunity to eventually learn and develop advanced skills with the purpose of managing an assigned research portfolio under minimal supervision. Neonatology is a growing division and the successful candidate will be able to work in a dynamic environment to assist in the proposal preparation and post-award financial activities on grants, contracts, gifts, program projects, and federal grants, both routine and complex.
Assist in the preparation of routine proposals within parameters of sponsored and non-sponsored research guidelines. Coordinate and communicate submission process, both paper and electronic; review documents for completeness and compliance. Proposal submissions to sponsors includes but is not limited to the National Institutes of Health (NIH), pharmaceutical groups, the Bill and Melinda Gates Foundation, the state of California, and March of Dimes.
Develop, prepare, and finalize project budgets for research proposals.
Serve as liaison and active partner and collaborator between principal investigators, Office of Sponsored Research, Research Management Group (RMG), research groups, and other departments; respond to sponsor inquiries. Aforementioned activities and collaborations with these groups will include proper award set up and cost-sharing awards where applicable.
Review and understand the terms and conditions of awarded/funded sponsored projects administered.
Monitor post award spending and commitment activity. Review and update monthly expenditures and update monthly project projections and commitments per assigned.
Initiate staff and faculty labor adjustments and labor scheduling.
Initiate expense journals.
Review and audit expense reimbursements, including research and divisional activities and foreign and domestic travel.
Participate in contract closeout process and audit inquiries; submit final reports and certificates.
Participate in and contribute to process improvements and group projects.
Contribute to staff trainings per assigned, including dissemination of new and updated policies and procedures from sponsors and the division/department.
Assist in the management and updates of divisional unrestricted accounts including endowments, gifts, etc.
Maintain and update faculty Other Support documents.
* - Other duties may also be assigned
EDUCATION & EXPERIENCE (REQUIRED):
Bachelor's degree and one year of job-related experience, or combination of education and experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Ability to learn and stay updated about university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) to properly administer sponsored projects.
Demonstrated understanding of terminology, such as compliance, title, sub-contractor, consultant, audit, and accounting review.
Ability to manage and support pre- and post-award activities across federal, state, and private funders such as the NIH, Bill and Melinda Gates Foundation, and the state of California.
Willingness and ability to understand and interpret university and sponsor policies and procedures.
Excellent oral, written, and verbal communication skills.
Excellent analytical skills; demonstrated expertise in Excel and web-based tools, especially pivot tables and other advanced features.
Strong accounting skills; knowledge of basic accounting principles.
Ability to complete Cardinal Curriculum I and II while in position.
Extreme attention to detail.
Ability to work well independently, but also to seek assistance when needed.
Ability to work closely and collaborate with other finance team members.
Exhibits comfort collaborating with colleagues in varying positions of leadership within the division.
Excellent time management and organizational skills.
CERTIFICATIONS & LICENSES:
Cardinal Curriculum I and II must be completed to remain in this position.
Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
Rarely lift, carry, push and pull objects weighing 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Location: School of Medicine, Redwood City, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu. Stanford University is an ...equal opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.