Duties & Responsibilities Reporting to the Associate Director of Major Gifts this position works closely with members of the A.R.T. Development department to coordinate efforts of grant writing and manages funding proposals submitted to the American Repertory Theater. Under the direction of the Chief Development Officer and Associate Director of Major Gifts, the Coordinator executes the annual strategic plan to secure, maintain, and grow foundation and government giving. Duties include but are not limited to: creating and writing proposals, applications and letters of inquiry to national, regional and local foundations and federal, state and city government agencies; conducting research into current, past, and prospective funders.
The Institutional Giving Coordinator is an integral member of an evolving development team charged with raising over $5M in annual contributed support for the theater. The individual will participate in department and A.R.T. initiatives and perform additional duties as needed to help drive the theater's mission.
Specific Job Functions
Research, write, edit and submits for final approval proposals, applications, and letters of inquiry to national, regional and local foundations, and federal, state, and city government agencies. Conduct research into current, past, and prospective funders, and submit reports and documentation to funders. When applicable, focus on submitting applications that request larger, multi-year gifts.
Works closely with the Chief Development Officer Associate Director of Major Gifts to:
Manage a calendar of foundation and government grant deadlines, including lapsed funders, renewals, and new prospects.
Manage a comprehensive database on active funders, prospects and researched sources. Additionally, update and maintain paper files and records in Tessitura; maintain online files of grant support materials (IRS nonprofit letter, audits, 990 forms, organization history, letters of support, press, marketing materials, etc.).
Proactively steward and cultivate current and prospective funders through prompt acknowledgments, meetings, facilitating individual ticket service, seating at Opening Nights and other events, informing funders of relevant events (student performances, etc.), events, written materials, and regular correspondence.
Compile and prepare income and expense projections, status reports, and prospect lists for cabinet management, board of trustees, and board of advisors.
Work closely with members of the business and administration office, education and artistic departments, senior management, production department, and others as needed to inform development of effective, persuasive proposals and applications.
Support the cultivation of shared prospects.
When appropriate, and with their executive assistant, coordinate visits by Artistic Director and Executive Producer to national foundations.
Participate in A.R.T.'s member and special events.
Research private and public funding sources for all types of programming (e.g., general operations, productions, education programs, presenting series, capital campaign and special projects), as well as general subject matter relevant to grant proposals (e.g., arts in community, community and economic development, arts education, cultural tourism, historic preservation, etc.)
Provide development fellow with insight into the proposal writing and grant management process. Coach apprentice on the process of completion of prospect research and proposal development.
Salary Grade: 055
Union: 55 - Hvd Union Cler & Tech Workers
Candidates MUST meet the following basic qualifications in order to be considered for this role:
Four years of related experience; education beyond high school may count towards experience.
Bachelor's Degree preferred
Excellent writing skills
Must be detail oriented and organized
Proficient in Microsoft Office and Outlook Email
Experience with CRM database preferred, but not required
Ability to translate technical information—specific to theater or theater arts education—into easily understandable language for outside audiences
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 49180BR
About Harvard University American Repertory Theater
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.