The Assistant to the Vice President provides direct administrative support to the Vice President for Student Affairs and Division Budget Director as well as supplemental support for various projects throughout the division.
The person filling this position must exhibit a high level of public relations skills in dealing effectively with administrators, faculty, staff, students and the public. This position will have a major role in the SAP and budget preparation functions of the Division of Student Affairs.
Primary Responsibilities :
Responsibilities include but not limited to:
Direct supervision, hiring and training of student workers and allocation of duties in addition to daily management of the Office of the Vice President for Student Affairs.
Editor, web page for the Office of the Vice President for Student Affairs.
Substitute approver for all financial and human resource requests through the SAP system for the Division of Student Affairs.
Signing authority for the Vice President for Student Affairs.
Provide a high level of customer service, public relations and communication as the liaison for the Vice President to the President and his office, Board of Regents, Executive Team and their staff, administrators, faculty, staff, government, community leaders and others.
Serve as point person for SAP related needs for division, including follow up on training for staff and other assistance where necessary.
Act as point person for administration and communication of university policies/procedures.
Maintain and monitor division's position base budgeting and personnel reporting, including daily/monthly reconciliation of changes to the staff position base and any associated research, verification and documentation of all relative funding sources as positions are reclassified needed for communication with the Office of Budget on an annual basis. This will also include maintaining the newly developed IT 5010's for the Division of Student Affairs in the SAP Position Budgeting System.
Work consistently with high level confidential and/or sensitive information.
Develop, interpret, and ensure compliance with policies, standards, procedures, and regulations for the division and makes recommendations when appropriate.
Coordinate hiring searches for senior level members of the Division of Student Affairs.
Establish and coordinate meetings related to Vice President's activities, both internal and external to the University.
Prepare agendas and collect/create materials for meetings as well as keeping meeting minutes.
Perform other executive and administrative duties as requested by the Vice President for Student Affairs.
Bachelor’s Degree and ten years experience preferred. However, relevant education, training, and experience may substitute for the Bachelor's Degree.
Ideal candidate will have experience with: - Microsoft products - Calendar management - Budgeting and expense tracking - Presentation preparation - Board materials - Written and oral communications - Office management - Event management
Additional qualifications include - A professional demeanor - The ability to make everyone who comes in the office feel welcomed and heard - Comfortable working high level confidential and/or sensitive information - Ability to work in a fast paced environment and deal with crisis situations calmly - A focus on customer services
All interested applicants must fill-out an online staff application and review of applications will begin June 10th. Any candidate who is offered this position will be required to go through a pre-employment criminal background check as mandated by state law.
Minimum Education: Acceptable Equivalency
Minimum Experience: 10+ years
Quick Link: 8236
Internal Number: 8236
About Northern Kentucky University
NKU is a growing metropolitan university of more than 14,000 students served by more than 2,000 faculty and staff on a thriving suburban campus near Cincinnati.
Located in the quiet suburb of Highland Heights, Kentucky—just seven miles southeast of Cincinnati—we have become a leader in Greater Cincinnati and Kentucky by providing a private school education for a fraction of the cost.
While we are one of the fastest growing universities in Kentucky, our professors still know our students' names.