As a member of the Grants Team in the School of Medicine Office of Research Administration (ORA), the Sr. Grants Associate is responsible for review, problem resolution and Institutional Approval/signature for grant and incoming subgrant applications and awards. They will manage a portfolio of approximately one-sixth of the departments of the School of Medicine and report to the Assistant Director of Grants. The ideal candidate will be a self-motivated, team-oriented person who thrives in a fast-paced, deadline-driven work environment. This is primarily a pre-award position with additional non-financial post-award responsibilities.
Specific Duties & Responsibilities
Manage the grants process from proposal initiation, amendments/updates, through closeout for assigned departments.
Conduct specialized and ad-hoc training courses for departments as needed.
Assist faculty and departmental staff with use of grant-related electronic submission sites and databases such as COEUS, Grants.gov, ASSIST, fastlane, eRA Commons, etc.
Remain informed and up-to-date concerning events, regulations and changes that affect sponsored projects.
Know and understand sponsor and University policies.
Interpret guidelines and apply them to specific applications, awards and issues.
Serve as resource for sponsored projects questions.
Maintain positive and productive relationships with faculty, staff, students and sponsor contacts.
Representing SOM at national and regional research administration meetings.
Other duties (candidate-dependent) potentially include assuming a leadership role on the team; administrative contact for external grant programs under the Grants purview (Stetler Research Fund, HHMI Fellows Program, etc.); On-site mentor for external and internal research administration trainees; SOM Bootcamp presenter/participant.
Communicate with faculty and staff to provide instruction, assistance and advice on grant preparation and administration and to request corrections and resolve discrepancies.
Review, approve and submit grant applications primarily for government and nonprofit sponsors, with the potential to assist with cooperative agreements, multi-project grants.
Review, approve and submit Just-In-Time, pre-award account and other prior approval requests and documents.
Work collaboratively within the Office of Research Administration as well as with other central University offices, other academic institutions, and sponsors.
Review, negotiate and accept grant awards and agreements on behalf of the University.
Working with compliance, technology transfer, general counsel and sponsors to resolve any conflicts regarding award terms and conditions.
Request and process certification of human subjects and/or animal approvals from IRB and IACUC offices.
Process sponsor prior approval requests and administrative updates, such as relinquishments, carryover, effort reductions, etc.
Review and approve incoming subawards except those under prime awards from commercial sponsors or federal contracts.
Advise and assist staff and principal investigators with the interpretation and understanding of agreement terms and conditions as they pertain to sponsored projects.
B.A. or B.S. required in related discipline.
Minimum of three (3) years' experience in research administration with some specialized experience in grant administration, preferably in a biomedical field.
Some familiarity with legal principles and negotiation. Individual must be detail-oriented, well organized, able to handle multiple projects simultaneously and to exercise mature judgment.
Classified Title: Grants Associate Working Title: Sr. Grants Associate Role/Level/Range: ATP/04/PD Starting Salary Range: $58,695 - $80,625 /Commensurate with Experience Employee group: Full Time Schedule: M-F 8:30 am - 5 pm Exempt Status: Exempt Location: 04-MD:School of Medicine Campus Department name: 10002692-SOM Admin Res Sponsored Projects Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
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