A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experiences that directly relate to this position.
The ideal candidate will assist in daily management of the Student Employment Office within the Office of Financial Aid (OFA). Primary responsibilities will include management of federal and state work-study programs and unit staff, recommendations for Student Employment policies and procedures in accordance with federal, state and University practices and regulations and with management of unit staff activities. Additional duties include supporting various OFA projects and development efforts including production of unit reports. This position may also function as a liaison with designated student populations; provide counseling and file review support for such populations.
50% Management, Operations and Training
Supervise daily activities of the Student Employment unit staff: Monitor workflow, develop and document procedures, provide instructions, training and updates and schedule meetings. Facilitates communication with other Office of Financial Aid units and advises appropriate Assistant Director of issues and activities.
Maintain and foster partnerships with internal and external employers. Share and promote Federal Work Study opportunities and create employment connections for U-M students.
Review and update university-wide student employment job posting website (JobX). Ensure software updates are reviewed and initiated as appropriate.
Develop and implement website training for employers both on- and off- campus.
Update Student and Employer Handbook information on an annual basis.
Develop and monitor payroll calendar to ensure timely removal of FWS work-groups. Manually remove FWS work-group designation on payroll system as appropriate.
Maintain thorough knowledge of federal, state and University policies and regulations governing employment programs, including the monitoring of earnings and employer reimbursement policies for both on- and off-campus employment.
Review and resolve problems, advise administrative staff of pertinent issues and develop recommendations for approval.
30% Federal Work Study Program Administration
Ensure that Work-Study job postings meet federal and state requirements. Follow-up with students and employers as necessary. Process temporary employment materials.
Administer the Community Service component of the Federal Work-Study Program. Assist with site and position approval, gather data for reporting purposes and monitor continued site eligibility.
Coordinate and complete off-campus FWS site visitations as required under Title IV Higher Education Act.
20% Financial Aid Support and Other Projects
Assist with Office of Financial Aid projects. Provide assistance in development of project reports, monitoring, and technology needs. Support OFA initiatives with team processes.
Represent Student Employment and OFA on University wide committees and projects.
Other duties as assigned.
Advise Associate Director on issues related to supervision of staff.
Serve as liaison to Career Planning and Placement, University Human Resources, Payroll and other selected University units or outside agencies as assigned.
Represent OFA at professional association conferences and workshops and participate in professional activities as appropriate.
Counsel and advise students and parents regarding employment opportunities, including federal and state Work-Study programs.
Counsel and advise students and parents regarding financial aid policies and procedures.
Assist students in making responsible financial decisions and in determining the possible effects in related areas. Refer students to other offices and agencies as appropriate.
Two years of professional experience in financial aid.
General knowledge of Title IV Federal Campus-Based Aid regulations including administration of Work Study and FWS Off-Campus employment.
Demonstrated commitment to diversity and equal opportunity. Ability to create effective relationships with on and off campus partners.
Demonstrated ability to synthesize and report out data.
Strong communication, facilitation and presentation skills.
Working knowledge or previous experience administering Federal Work Study programs.
Experience working in MPathways/PeopleSoft or a similar student information system.
Functional supervision is exercised over Student Employment staff, including temporary staff and Work-Study students employed in the unit.
General supervision is provided by the Associate Director of Strategic Initiatives and Partnerships.
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 173473
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.