This position is a contract position with the possibility of extension/career conversion.
Special Selection Applicants: Apply by 06/19/19. Eligible Special Selection clients should contact their Disability Counselor for assistance.
The Academic Resource Center (ARC) was established as a centralized business service center to provide Health Sciences departments with efficient standardized transactional support services for faculty, academics, scholars, and department liaisons in the areas of recruitment, appointment, academic reviews, personnel administration, and compensation. ARC's goal is to provide expert, timely, and accurate service and advice in support of the UC San Diego Health Science's mission of groundbreaking research, inspired teaching, and outstanding clinical care. Our Quality Standards are the operating priorities that guide the consistency of our staff and customer service experience. 2ReAct: Resourcefulness, Receptiveness, Accuracy, and Timeliness.
Under supervision and guidance of the ARC Reviews & New Appointment Manager and Unit Leads, the Analyst will assist in providing academic personnel services to Health Sciences departments and units through a shared service business model. Will share responsibility for administering academic personnel policies and procedures that span a comprehensive array of functional areas including, but not limited to: faculty and academic recruitment, (e.g. Senate and Non-Senate Faculty, Specialists, Project Scientists, Research Scientists, Lecturers, Unit 18s, and visiting faculty/academics); new appointments, and the academic review process. Administers return to active duty retiree appointments as well as processes immigration/visa applications for new faculty and academic researchers.
The incumbent will work collaboratively with department liaisons, administrative support staff and faculty to facilitate the open recruitment process for faculty and academics. Provides analytical support and preparation to the New Appointments and Reviews Analysts designated to his/her department portfolio. Assists in preparing for the weekly, biweekly, and/or monthly client conference calls to discuss current transactions for the department. Help in addressing department concerns and/or issues. Manages workflow and deadlines. Prepares reports in a timely manner as it pertains to appointment end dates, visa end dates, etc. and takes timely action.
Audits and maintains academic files to ensure compliance with university policies and procedures. Assists in providing analytical and program support for various academic affairs functions within the Academic Resource Center. Assists in the development and implementation of academic affairs training and other special projects and programs for Health Sciences departments as necessary. Serves as a shared services resource on academic affairs providing assistance and acting as liaison between the ARC and Department Business Offices, faculty, Payroll, VA, Division Administrators, division staff, and other internal/external offices.
Assists in short and long term planning, policy and program development, workflow assessment, and makes recommendations to improve business processes and efficiency. Assists in all other duties related to academic personnel administration as required. Learns to apply professional UC Academic HR concepts, organization and/or system wide policies, and procedures in the completion of UC Academic HR assignments that are of limited scope and impact. Receives instructions on most work assignments, and regularly consults with more senior academic HR Analysts and/or manager in the course of completing assignments. Exercises some judgment within defined procedures and policies to determine appropriate action.
A Bachelor's Degree in related area; and/or equivalent experience/training.
Proven knowledge of and ability to apply/interpret organization and college policies and procedures which govern academic HR. Acquiring knowledge and/or experience of a broad scope of Academic HR functions including: academic appointment process, faculty compensation, recruitment and selection, policy and procedure development, immigration/visa administration, compliance management, benefits administration, organizational development, and affirmative action.
Demonstrated knowledge of organization, college, and departmental formal and informal policies and procedures, and understanding of variances to stated policies.
Demonstrated knowledge of organization's human resource management system (HRMS) and other related business software programs and systems.
Acquiring knowledge of unit academic culture and educational goals of discipline(s) served.
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.