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Application Review Date The First Review Date for this job is: June 18, 2019
Posting will be open until filled.
Departmental Overview The Department of Chemistry has consistently produced leaders in analytical, inorganic, organic, nuclear, physical and theoretical chemistry. We now lead exploration at the frontiers of knowledge in such areas as biophysical, materials, and atmospheric chemistry, as well as the burgeoning fields of chemical biology and nanoscience.
The Academic Personnel Analyst will serve as the senior academic HR advisor to the Department of Chemistry Chair and CAO, and as a liaison between the academic department and APO, facilitating communication and resource flow between the department and unit to support faculty. This position will provide leadership in academic HR planning and policy development.
Facilitates/manages the academic review processes, identifying issues relating to policy and compensation.
Manages and monitors the departmental academic case schedule (senate and non-senate); manages the full cycle of all academic appointment and review cases and pending academic personnel activities for senate faculty and non-senate faculty;
Determines and assembles appropriate materials for academic review cases in compliance with University policy and communicates directly with faculty (senate and non-senate) to obtain materials and make corrections; formats and prepares data/materials for case presentation; uploads to and maintains APBears records;
Summarizes teaching data from course evaluations and maintains additional information related to academic review cases including semesters of teaching (relief), departmental advising/service records;
Drafts correspondence and solicitation letters, letters of recommendation, and case reports on behalf of Department Chair; oversees departmental voting process and takes minutes at faculty discussion for academic cases;
Maintains and updates departmental budgetary commitments to faculty at retention and appointment;
Manages and maintains faculty leave records, advises faculty on leave policies/procedures/eligibility; facilitates and administers full process for academic leaves (including LWOS and ASMD) and sabbaticals;
Advises and notifies faculty on award cycles and nomination deadlines; drafts nomination letters on behalf of the chair and compiles nomination material; tracks award activities and recognition; facilitates nomination submission; manages Miller Institute nomination endorsement process with chair and departmental committee;
Liaise with CSS on Academic Personnel matters; serve as primary Department contact on senate academic personnel for various units on campus.
Provides strategic advice and counsel to unit head by analyzing and interpreting system-wide and campus policies, collective bargaining agreements, academic personnel procedures and practices.
Participates in events and workshops relating to Academic Personnel; keeps abreast of new AP procedures/practices and updates the chair and department manager.
Interprets, communicates and implements policies/procedures and programs in academic recruiting, instructional labor contracts, salary administration; manages salary supplementation (including requesting approvals and liaising with HR/payroll) for senate and non-senate faculty including summer salary and LBNL stipends;
Counsels senate and non-senate academics concerning moderate to complex work-related problems;
Analyzes and interprets guidelines and policies to provide advice and counsel to unit academics on issues such as compensation, work-eligibility (visa) matters such as H1-B processing or PR application, and benefits considerations;
Independently reviews, analyzes and makes recommendations related to senate faculty regarding sabbatical supplementation, research recall, professor of the graduate school and teaching recall appointments;
Independently analyzes data and advises chair on best alternatives and strategies on a variety of topics; researches relevant data records and information pertaining to each academic personnel review case; counsels chair and department manager in the interpretation and application of the academic senate personnel, using the University and Academic Senate directives on personnel matters;
Assists chair with annual FTE request.
Coordinates the academic search process, including placement of ads, drafting of search plans, and conducting the initial screening of materials submitted.
Supports faculty search committee with OFEW search procedures and online recruiting system (AP Search);
Coordinates and administers academic recruitments; serves as point of contact for the Department with OFEW and AP Recruit;
Organizes and manages full process for candidate interviews; coordinates candidate travel and lodging with other departmental staff;
Involved in faculty on-boarding with HR staff.
Provides administrative support to department chair (independently drafting correspondence for chair's signature, maintain schedule of pending matters and scheduling appointments); ensure chair's directives are disseminated to faculty on timely basis; works with chair on annual departmental committee assignments.
Maintains and manages departmental faculty meeting schedule (including processing related payment to The Faculty Club); provides advice and guidance to departmental faculty support administrator group on academic personnel matters.
Completes annual external reports regarding academic personnel; interacts with campus BearBuy system (submitting and approving requisitions (e.g., faculty relocation reimbursements), maintaining blanket purchase orders on behalf of faculty and department); requests summer sessions instructor appointments via campus eHire system.
Oversee and manage online instructor teaching evaluation process with departmental course scheduler; manages endowed chair appointment and re-appointment requests; oversees entire APM-025 process.
Attends trainings and meetings as scheduled and participates in department and campus committee meetings; other academic personnel duties as assigned.
Requires in-depth knowledge of and ability to apply/interpret campus and college policies and procedures which govern academic HR.
Excellent critical and innovative thinking to address complex issues and present nuanced analyses.
Thorough knowledge or ability to learn of systemwide and campus policies, union contracts, procedures and practices that govern academic HR administration.
Thorough knowledge or ability to learn of campus and college goals, priorities and values and the legal and human implications of decisions.
Ability to analyze complex management issues; develop project scope and solutions, give professional advice to senior officials and make critical decisions regarding personnel.
Bachelor's degree in related area and/or equivalent experience/training
Salary & Benefits This is an exempt, monthly paid position. Annual salary is commensurate with experience.
For information on the comprehensive benefits package offered by the University visit:
How to Apply Please submit your cover letter and resume as a single attachment when applying.
Conviction History Background This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
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