Department:Office of the Dean of Students Appointment Type and Duration:Regular, Ongoing Salary:$53,000 -$56,000 Compensation Band:OS-OA05-Fiscal Year 2018-2019 FTE:1.0
Application Review Begins July 15, 2019; position open until filled
Special Instructions to Applicants Please submit the following with your online application: 1. Cover letter explaining your interest in the position and how you meet each of the required minimum qualifications, professional competencies, and preferred qualifications.
2. Chronological resume including work experience, education, and applicable certifications.
3. Names and contact information for three professional references, one of which must be a current supervisor (or most recent supervisor if not currently employed). Candidates will be notified prior to references being contacted.
4. Answers to the following supplemental questions: a) The Division of Student Life is intentionally creating a multicultural organization that actively includes and engages everyone. What does this mean to you and, if you are selected as the Executive Assistant to the AVP/DOS, how will you help the Division of Student Life achieve this goal? b) Please describe your experience providing confidential administrative support for an executive or manager, including coordinating workflow; maintaining calendars; scheduling meetings; maintaining electronic and hard copy records; arranging travel; writing, editing, and proofreading correspondence and other documents; building and maintaining spreadsheets and preparing reports. Briefly describe the nature and complexity of the work for which the executive or manager was responsible and the type of confidential information with which you worked.
Department Summary The Division of Student Life supports the university’s academic mission through comprehensive programs and services that promote and advance student learning and success while fostering an inclusive and vibrant campus community. Student Life houses four departments, the University Career Center, Office of the Dean of Students, Erb Memorial Union, and Physical Education & Recreation, plus a number of key programs, including the Holden Center for Leadership and Community Engagement, Parent and Family Programs, Major Student Events (Commencement, Homecoming, University Day), Student Government Engagement & Success, Student Conduct and Community Standards, and Support for Students in Crisis and Students of Concern.
The Office of the Dean of Students is committed to advancing student learning that builds community. It is a learning organization that creates engaging environments to transform student learning; encourages a caring and safe community that increases our students' abilities to learn and make healthy choices; promotes inclusiveness, supports the success and growth of all students; prepares students to think critically, practice skills, and clarify values--all of which they can use throughout their lifetime; and enriches the student experience.
Position Summary The Executive Assistant to the Associate Vice President & Dean of Students (AVP/DOS) is a key member of the Dean of Students Office. The position reports to and provides executive-level administrative support for the AVP/DOS, and is expected to handle many confidential and sensitive issues and must maintain strict confidentiality in all matters. The person in this position must have the ability to anticipate problems and respond calmly and appropriately to multiple constituents—students, faculty, staff, administrators, parents and families, and community members—in a rapidly changing and sometimes challenging environment. In addition to supporting the AVP/DOS, the Executive Assistant to the AVP/DOS supervises the Office Coordinator/Front Desk Specialist and also serves as the department’s human resources liaison to the Division of Student Life’s central human resources and financial service centers.
Minimum Requirements • Bachelor’s degree. • Five years of professional executive assistant experience that includes experience managing a calendar and arranging travel for an executive-level position.
Professional Competencies • Excellent oral and written communication skills including the ability to write and speak on behalf of the Associate Vice President. • Ability to manage complicated and stressful situations with poise and confidence. • Excellent organizational and time-management skills. • Ability to supervise professionals in a customer service environment. • Ability to independently prioritize and multi-task in a fast-paced environment. • Understanding of, respect and enthusiasm for the educational and social development needs of students. • Commitment to, experience with, and/or ability to work effectively with students, faculty, and staff from a variety of diverse backgrounds in support of a welcoming and inclusive environment. • Proficiency with software applications for calendaring, email, word processing, and financial reporting. • Ability to work weekends and evenings as needed. • Finalist must successfully pass a background check.
Preferred Qualifications • Professional experience in a higher education student affairs organization. • Professional experience with human resources work. • Proficiency with Microsoft and Banner applications.
All offers of employment are contingent upon successful completion of a background inquiry.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at email@example.com or 541-346-5112.
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