Executive Assistant to the Dean - Mellon College of Science-2012702
The Mellon College of Science (MCS) is home to four departments and many programs and research centers that cross disciplines. We approach scientific problems from fresh angles using creative interdisciplinary approaches while drawing on our departmental strengths in the core sciences. MCS faculty members are nationally and internationally recognized for their research in a variety of fields, including polymer science, cosmology, mathematical finance and neuroscience.
We are looking for an Executive Assistant for the Dean of the Mellon College of Science and other members of the Dean's office as appropriate. This is an excellent opportunity if you thrive in an interesting and challenging work environment. You will contribute to the department by providing high-level administrative support and coordinating all aspects of daily office administration for the Dean, who oversees all educational programs, research initiatives, and administrative units at the school.
Your ability to objectively interpret information and relay it in the manner intended, and, an in-depth awareness of the role of others and their impact on various issues and events is critical for success. Tact, discretion, diplomacy, self-direction, and independence are essential at all levels of interaction, as is the ability to maintain the strictest confidentiality of both employee and student information.
Your core responsibilities will include:
Serving as primary point of contact for all inquiries related to the calendar and schedule of the Dean, as well as the primary point of contact for the Dean's office to include telephone and visitors.Assisting with room reservations and building access, as well as general office management to include ordering and maintaining supplies and equipment.
Screening, prioritizing, and monitoring flow of daily correspondence to directly handle issues as needed, or redirect to appropriate college, university, or faculty personnel; preparing, drafting, and editing electronic and non-electronic correspondence.
Planning, scheduling, and coordinating arrangements for meetings, seminars, conferences, or similar Dean's office events; interacting with faculty, students, staff, community and business leaders, government officials, and other organization representatives external to the MCS community.
Planning, scheduling, and coordinating travel arrangements as appropriate and preparing expense reports; maintaining financial and personnel records relevant to Dean's office.
Flexibility, excellence, and passion are vital qualities within MCS. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.
You should demonstrate:
Excellent interpersonal and organizational skills, excellent telephone and communication skills.
Positive attitude, common sense and initiative.
Ability to maintain accurate and detailed records; ability to follow through on assignments with minimal direction.
Ability to work under pressure and juggle multiple tasks effectively to accommodate rapidly changing priorities.
Excellent time management skills.
The ability to work effectively in a team environment.
Excellent written and verbal communication.
Ability to direct others, pay close attention to details, meet inflexible deadlines, remain calm during difficult situations, work under pressure and work with frequent interruptions.
You should be able to work outside normal business hours as some evening and weekend work will be required during peak periods. In addition, possible overnight travel for 1-2 days to support academic conferences will be a part of this role.
Associate's degree required; Bachelor's degree in a science field preferred.
Minimum five years of executive administrative experience required; experience in an academic setting, and experience with event planning preferred.
Demonstrated computer and technical skills (i.e. PC or Apple, Microsoft Office Suite, video conferencing, database management, etc) required.
Please visit " Why Carnegie Mellon " to learn more about becoming part of an institution inspiring innovations that change the world.
Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.
Department URL: https://www.cmu.edu/mcs
Job Function: Office / Administrative Support
Primary Location: United States-Pennsylvania-Pittsburgh
Time Type: Full Time
Organization: MCS DEAN'S OFFICE
Minimum Education Level: Associate's Degree or equivalent
Budgeted Base Pay: negotiable
Internal Number: 2012702
About Carnegie Mellon University
Carnegie Mellon (www.cmu.edu) is a private, internationally ranked research university with programs in areas ranging from science, technology and business, to public policy, the humanities and the arts. More than 12,000 students in the university’s seven schools and colleges benefit from a small student-to-faculty ratio and an education characterized by its focus on creating and implementing solutions for real problems, interdisciplinary collaboration and innovation. A global university, Carnegie Mellon’s main campus in the United States is in Pittsburgh, Pa. It has campuses in California’s Silicon Valley and Qatar, and programs in Africa, Asia, Australia, Europe and Mexico.