The Program Coordinator II is part of the Course Support team within the Office of Undergraduate Medical Education, School of Medicine, at Vanderbilt University and is a key contributor responsible for effectively organizing course materials and a range of other administrative and operational support for the first and second years of the MD curriculum, creating positive teaching and learning experiences for faculty and students. Reporting directly to the OUME Administrative Director with dotted-line reporting to the Assistant Dean of Medical Student Assessment and faculty educators, the Program Coordinator II will regularly collaborate with other course support staff, instructional designers, and campus offices. This position reports administratively to the OUME Administrative Director and functionally to approximately 10 faculty.
The mission of the Office of Undergraduate Medical Education is to administer an educational program towards the MD degree that:
SSProvides students with the knowledge, skills, attitudes and habits they will need to practice safe, effective, ethical, evidence-based and patient-centered medicine in the 21st century;
SSIntegrates the basic science and scholarly foundations of medicine with clinical sciences;
SSIs informed by, and contributes to, an evolving understanding of learning science.
The Office of Undergraduate Medical Education embraces the principle that the best curriculum is one that mirrors the values of the medical profession. Our educational leadership constantly strives for excellence, responds to and incorporates changes in medical knowledge and practice, treats all members of the learning community with respect, and seeks best evidence to inform curricular design and implementation.
The Office of Health Sciences Education governs the range of educational activities of the Vanderbilt University School of Medicine, including undergraduate medical education/MD program, graduate medical education, and physician continuing professional development, as well as several advanced degree programs in applied medical fields. Our office serves Vanderbilt University School of Medicine students, house staff, and faculty throughout the continuum of medical education. The office also provides the many services that support these academic programs, including education technology and informatics, simulation programs, educator development programs, financial and administrative oversight, student services, and education research resources.
OHSE is dedicated to the ultimate goal of healthy, thriving persons and communities, and we strongly support efforts towards the health equity upon which such a goal rests.
Duties and responsibilities
Plans and develops the program in order to meet established goals, objectives, and timelines
SSProvide input into the establishment of goals and objectives for course support team.
SSIn collaboration with the faculty course directors, leadership, course support colleagues, and instructional design team, creates and supports courses in the School of Medicine's learning management system (LMS), VSTAR, and ensures smooth course operations for positive faculty and student experience.
SSRecommends and, with leadership input, implements improvements to the course and program LMS structure.
SSContinuously compiles, reviews and analyzes program outcomes against established goals, objectives, and timelines in order to keep team on track towards successful operational procedures.
SSIdentifies, researches, and selects the facilities necessary for program activities; schedules facilities as appropriate and is accountable for their set-up towards effective course delivery.
SSActs as a liaison for the program by answering inquiries, providing information, and addressing concerns in verbal and written communication.
Plans and leads the operational execution of the program
SSIn collaboration with the Administrative Director and applicable leadership and faculty, develops the overall logistical plan necessary to successfully execute the program plan.
SSExecutes main course development and management in the School of Medicine's Learning Management System, VSTAR.
SSServes as chief proctor for applicable first-year National Board of Medical Examiners (NBME) exams and is responsible for ensuring the team has the correct ratio of proctors:students for each of the five first-year exams.
SSManages and proposes features of VSTAR to enhance user experience and satisfaction.
SSCreates and maintains a program database and appropriate documentation of program activities to ensure compliance with Vanderbilt's internal policies and procedures and School of Medicine accreditation requirements.
SSEmpowered to make on-site decisions to resolve problems brought forth by faculty and student participants, suppliers, and vendors.
Provides budgetary management to the program
SSAssists in creating the budgetary proposal for the program in conjunction with the Administrative Director and faculty leadership.
SSAssists in ensuring that the program is executed on or under budget.
SSMonitors expenditures and, in collaboration with the faculty leadership and Administrative Director, makes decisions on allocation of funds throughout the program.
SSMakes purchases and requisitions items needed; may have signature authority for such purchases and requisitions.
Provides administrative assistance to Course Directors, Faculty Leadership, and Administrative Director
SSImports course materials into the VSTAR learning management system.
SSInterfaces with the larger OUME course support team, evaluation and assessment teams, and designated faculty and student focus groups for specific projects that enhance the course offerings.
SSServes as first point-of-contact for special projects related to the MD program, including expanded support for faculty and testing new or developed technology.
SSOther duties as assigned.
Profile of an Ideal Candidate
SSA Bachelor's degree from an accredited institution of higher education or 4 years of relevant experience is highly preferred.
SSA Master's degree from an accredited institution of higher education is preferred.
SSPrior experience in education or demonstrated leadership in extracurricular activities is preferred.
SSEstablished computer skills, such as comfortability with Excel is necessary.
SSAbility to work in a fast-paced and fluid environment and enthusiasm for working in a collaborative space with a diverse and multi-disciplinary team is required.
About Vanderbilt Benefits
Vanderbilt University offers a competitive, flexible benefits package including health, dental, vision, life, accidental death & dismemberment, disability insurance, paid time off, and a 403(b) retirement plan with employer match. Vanderbilt offers tuition assistance to employees, spouses, and dependent children.
About Vanderbilt University
Vanderbilt University, located in Nashville, Tennessee, is a top-15 private research university offering a full range of undergraduate, graduate and professional degrees. Vanderbilt is situated on a 330-acre campus near the thriving city center, serving more than 12,000 students and employing almost 7,000 faculty and staff. The university's students, staff, and faculty frequently cite Nashville and the surrounding area as one of the many perks of being a part of the Vanderbilt community. Vanderbilt University is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity is sought and celebrated. Vanderbilt was recently named as one of "America's Best Large Employers" and the top employer in Tennessee and the Nashville metropolitan area in 2019 (Forbes).
Commitment to Equity, Diversity and Inclusion
Vanderbilt University is committed to achieving the goal of a diverse and inclusive academic community of faculty, staff, and students. We seek individuals who are committed to this goal and our campus values.
Internal Number: 1901076
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.