This position will be responsible for supporting multiple department units within Bloch School for all office, administrative and event support. This position will require independent work decisions and will be responsible for complex clerical functions or processes for assigned departments.
Responsibilities include, but are not limited to:
Maintains, with relative independence, a significant phase or segment of a clerical process or office activity and makes frequent decisions in accordance with university policies, rules, or procedures.
Review semester schedules for accuracy and conflicts
Work with faculty on textbook orders coordinating these requirements with the University Bookstore
Responsible for university department procurement one card (i.e. reconciliation, purchasing, etc.) working within the university guidelines for all purchases.
Assist department part-time adjuncts with FERPA, Pathway, Canvas, etc. for courses.
Responsible for all event support across assigned units (i.e. arrangements, preparation, cleanup, logistics, etc.)
Types and edits a variety of material, which may contain technical or specialized terminology.
Supervises and trains staff (i.e. student workers) performing clerical and other support tasks; plans work assignments; organizes and coordinates workflow; establishes priorities and deadlines; and reviews work for accuracy, timeliness, and conformance with procedures and processes.
Oversees and/or participates in the preparation of standardized reports and complex ad hoc reports.
Reviews documents for accuracy, completeness, and compliance with established policies and procedures.
Composes correspondence including some interpretation and application of established policies and procedures; attends meetings and takes notes; and transcribes written and verbal communication.
Establishes and maintains complex filing systems; prepares and/or oversees the preparation of records for storage and/or archiving; and maintains correspondence and report files.
Maintains calendars and schedules; coordinates meeting logistics; and arranges travel and accommodations.
Performs, reviews, and verifies complex computations involving the application of rules and regulations.
Enters, updates, and/or retrieves information; develops spreadsheets and databases.
Carries out assigned responsibilities with considerable independence and makes decisions concerning work procedures and processes; however, an administrative supervisor reviews significant departures from established policies or procedures.
Performs other related work as assigned.
Bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary.
Administrative experience in an academic setting is preferred. Successful applicants will have strong Microsoft Office skills.
Full Time/Part Time
This is a full-time, benefit eligible position.
$15.29 - $20.70
Salary will be dependent upon experience.
Hours are 9:00 - 6:00, Monday through Friday.
Applicants must combine all application materials (cover letter, resume, and list of three references with contact information) into one PDF or Microsoft Word document and upload as a resume attachment.
Limit document name to 50 characters. Maximum size limit is 11MB. Do not include special characters (e.g., /, &, %, etc.).
If you are experiencing technical problems, please call (855) 524-0002.
Equal Employment Opportunity
Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, protected veteran status, or any other status protected by applicable state or federal law. This policy shall not be interpreted in such a manner as to violate the legal rights of religious organizations or the recruiting rights of military organizations associated with the Armed Forces or the Department of Homeland Security of the United States of America. For more information, call the Vice Chancellor - Human Resources at 816-235-1621.
Reasonable accommodations may be made to enable individuals with disabilities to perform the duties and functions of this job. If you believe you may have difficulty performing any of the duties or functions of this job, please contact the Office of Affirmative Action at (816) 235-1323.
EEO IS THE LAW
To read more about Equal Employment Opportunity (EEO) please use the following links:
Founded in 1929 as the University of Kansas City, UMKC has expanded to three campuses, which house 11 different schools and colleges. We are a great university in one of America’s “smartest cities.” Today, UMKC is Kansas City’s 24th-largest employer, with over 3,500 staff and faculty supporting our more than 14,000 undergraduate, graduate and professional students. As a UMKC employee, you’ll belong to an engaged, diverse community. You’ll also enjoy many competitive benefits, including health, dental, life and other insurance plans; a comprehensive retirement program; and significant tuition assistance and reimbursement programs for employees and their qualifying dependents. For more information, visit the Benefits page. With career options in numerous fields, both academic and administrative, UMKC could be just the opportunity you’ve been looking for.