The Center for Research and Reform in Education (CRRE) is searching for a highly experienced, reliable and task-oriented Administrative Specialist/Publications Manager to serve the Director of the Center for Research and Reform in Education. The Administrative Specialist/Publications Manager will work directly with the Center Director and will be responsible for performing a number of duties requiring coordination of activities for the Director, and management of the wide range of writing and publication activities, including grant-writing, academic papers, newsletters, and websites produced and maintained by the Center. The ideal candidate is highly self-motivated and professional, and has demonstrated the ability to manage their workload and prioritize tasks in a fast-paced environment.
Specific Duties & Responsibilities:
To assist the Director of the Center for Research and Reform in Education by performing the following duties:
Assist Center Director with preparing and submitting proposals to federal agencies and private foundations. This includes writing portions of proposals and ensuring proposals are complete and satisfy funder requirements
Provide preparation assistance and support related to grant application
Serve as liaison between staff and potential funders to gather data related to grant completion.
Assist staff with writing and submitting annual reports to federal agencies and private foundations
Manage a variety of projects, each of which centers on the dissemination and effective use of evidence to inform and drive research and policy. Includes posting the director’s weekly blog (https://robertslavinsblog.wordpress.com), writing for and posting a bi-weekly international newsletter (https://beibindex.wordpress.com/), and tracking, selecting, and posting content for a continuously-updated website on programs meeting ESSA evidence standards (www.evidenceforessa.org).
Find and screen research papers for reviews/meta-analyses in conjunction with the CRRE research team
Coordinate the publication of textbooks and research articles. Includes editing duties and tracking up to 100 copyright permissions at a time
Coordinate Center communications, responding to emails and interfacing with external educators and researchers as well as Center researchers and staff, and JHU departments involved in the support of the Center
Prepare internal and external documents for Center members and school, university, and government partners
Independently monitor and update the Best Evidence Encyclopedia and Evidence for ESSA- websites. Interface with external programmers to update the design of the websites as needed
Report on usage indicators
Prepare and edit academic papers for publications using APA style or other style systems as required
Maintain an organized filing system of paper and electronic documents, including a database of references for academic papers
Design and disseminate social media announcements related to Center publications and issues Minimum Qualifications (Mandatory):
Five years in providing high level expertise
Additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Experienced in preparing and editing academic papers for publications using APA style or other style systems as required Special Knowledge, Skills, and Abilities:
Demonstrated proficiency with publication management, including preparation and editing of academic papers and public newsletters, and maintenance of related database
Demonstrated proficiency in monitoring and updating of websites, and previous participation in the design and development of websites
Advanced Microsoft Office skills, with an ability to become familiar with Center-specific programs and software
Proficiency in collaboration and delegation of duties
Strong organizational, project management, and problem-solving skills with impeccable multi-tasking abilities
Exceptional interpersonal skills
Friendly and professional demeanor
Classified Title: Administrative Specialist Working Title: Administrative Specialist Role/Level/Range: ATP/03/PC Starting Salary Range: $50,000 to $69,000 per year Employee group: Full Time Schedule: Monday through Friday 8:30am-5:00pm Exempt Status: Exempt Location: 15-MD:JH at Towson Department name: 60000026-Cntr for Research & Reform in Education Personnel area: School of Education
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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