Reporting to the Associate Dean and Executive Director, the incumbent leads administrative, financial, and program operations for the Arts Initiative, a pioneering campus venture to make the arts a vital part of every Columbian's experience, and Miller Theatre, the most acclaimed venue for new music in New York City. Establishes policies, systems, and procedures that ensure optimal operations, in compliance with University policies. Plays a major role in day-to-day decision making as well as long-term strategic planning. Develops and oversees communications and audience engagement strategy. Formulates and oversees annual operating budgets; oversees revenue generating rental and box office operations; and negotiates and administers contracts. Supervises four full-time officers, as well as casual and student employees. Other related duties as assigned. Occasional evening and weekend hours. ** A strong internal candidate has been identified, however, we are receiving and reviewing applications from qualified candidates.**
Lead administrative, financial, and program operations for the Arts Initiative and Miller Theatre at Columbia University
Serve as Department Administrator and liaison with central University offices; oversee department access to central University systems and annual recertification process
Foster a collegial and inclusive environment to cultivate strengths that enables everyone to do their best work
Develop and oversee communications and audience engagement strategy for the Arts Initiative, including audience segmentation, website, printed materials, email marketing, lobby screens, video, and social media. Collaborate with Miller Theatre Marketing team on short and long-term development of communications and audience engagement strategy.
Maintain and further develop strong internal and external relationships with audiences, students, faculty, and colleagues; explore and activate new opportunities and collaborations that will further the missions of Miller Theatre and Arts Initiative
Oversee recruitment and hiring processes for administrative officers and hourly employees, including background checks; supervise payroll operations; manage time and attendance records
Establish and oversee policies, systems, and procedures that ensure optimal operations, in compliance with University policy
FINANCE AND BUDGET
Formulate and oversee revenue and expense budgets; strategize with senior staff to maximize earned revenue potential and to develop long-range plans for operations, programs, and services
Oversee financial planning and reporting, including annual budget submission, quarterly fiscal updates, monthly reconciliation, year-end closeout, and long-term projections.
Supervise financial operations of the Arts Initiative's Ticket and Information Center, as well as Miller Theatre's Box Office and theater rentals, including compliance with PCI and Risk Management policy; reconciliation of sales activity and revenue operations; and related reporting
Oversee financial reporting for government and foundation grants; serve as liaison with Sponsored Projects Administration and Finance; oversee compliance with RASCAL procedures
Develop and administer contracts, including consultants, space rentals, and external vendors
Bachelor's degree required. Five to seven years related professional experience is required, as are financial administration and strategic communications experience. Professional experience in the arts is strongly preferred. Exceptional planning, organizational, management, and team-building skills necessary. Superior written and verbal communication skills are required, as is the ability to interact with a highly diverse group of constituents within and outside the University and performing arts community, utilizing savvy, tact, and discretion. A high level of energy, initiative, and creativity is essential. Excellent computer skills, with strong proficiency in Excel and working knowledge of software and platforms used to develop communications campaigns.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 500693
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.