Posting Number: 0600838 Position Title: Registrar (June 2019) Posting Date: 06-12-2019 Closing Date: 07-17-2019 Department/Division: Enrollment Services (Admissions/Records) Funding: District Funded Job Category: Supervisor/Confidential Assignment: Full-Time Percentage Employee: 100% Months per Year: 12 Work Days per Week: See 'Work Schedule per Day' below.
Work Schedule per Day: Generally Monday through Friday, 8:00 a.m. to 5:00 p.m.; however, this is an exempt management/supervisory-level position requiring some weekend, holiday, and non-conventional working hours in addition to the regular working hours of a collegiate environment.
Work Shift for this Position (select all that apply): Days / Nights / Weekends FLSA: Exempt Placement/Range: 13-1 (Starting salary for a new supervisor/confidential hire at Citrus College is fixed at Step 1.) Pay Rate: $7,015.00/month
Benefits: The District provides a fully-paid, comprehensive program of fringe benefits including major medical, dental, and vision insurance for full-time employees and eligible dependents. Life insurance provided for employee only. Also, currently included each year are 17 paid holidays, 22 vacation days and 12 illness days.
A Complete Application Packet Includes: Resume Cover Letter Transcripts
Optional Applicant Documents Other Document (s) Licenses and Certificates
POSITION SUMMARY: Under general direction of the Dean of Enrollment Services, the Registrar oversees and directs student admission and academic records, supervises staff and operations within the Admissions and Records Department, evaluates transcripts, and assists in the planning and organizing of the registration calendar and class schedule.
ESSENTIAL DUTIES AND RESPONSIBILITIES: - Oversees student admission and academic records. - Directs the maintenance and security of student admission and academic records, including recording grades. - Performs complex technical duties and work with TeCS Department to troubleshoot and resolve problems within student information system. - Develops registration policies. - Interprets academic policy and FERPA regulations. - Analyzes enrollment trends. - Collaborates with the Dean of Enrollment Services regarding student and course scheduling conflicts. - Supervises day-to-day operations and staff in student admissions, registration, and record-keeping areas. - Oversees the evaluation of high school, military experience, and post-secondary transcripts for possible course transfer credits, including analyzing related course content from transferring schools for equivalent course material and approving the appropriate credit. - Supervises the certification of degree and certificate candidates, general education certification and enrollment verifications. - Manages requests of student program and course status changes, student request for transcripts and enrollment and/or degree verification. - Conducts degree audits to ensure students meet program requirements and approve graduation eligibility of students. - Partners with campus management to achieve desired organizational results in areas of student retention, graduation rates, and satisfactory student progress and other compliance and organizational metrics and goals, including analyzing enrollment and demographic statistics. - Assists in evaluating student petitions. - Administers and/or coordinates proctoring of admissions test and ensures security of testing materials. - Develops registration calendar referencing the academic calendar. - Maintains student fee schedules as authorized by the Board of Trustees. - Advertises registration dates, and application and registration cycles. - Works cooperatively with TeCS Department to ensure that on-line registration system is available to students. - Produces accurate class schedules. - Updates course catalog. - Maintains positive working relationships with other departments on campus. - Communicates District policy and administrative decisions to assigned personnel and students. - Administers the collective bargaining agreements among the District and the classified union. - Creates an atmosphere of collegiality and supports the goals of participatory governance. - Supervises and evaluates assigned personnel. - Resolves conflict. - Insures compliance with local, state, and federal regulations. - Performs other duties as assigned that support the overall objective of the position and the District's mission and philosophy.
KNOWLEDGE, SKILLS AND ABILITIES: - Knowledge of Title 5 and California Education Code rules and regulations. - Knowledge of FERPA. - Knowledge of basic record-keeping and accounting policies and procedures. - Knowledge of commonly used office equipment and software programs. - Knowledge of related state and federal laws and regulations. - Management skills in budget formation and administration. - Interpret, apply and explain rules, regulations, policies and procedures. - Make arithmetic calculations quickly and accurately. - Operate a variety of office equipment. - Plan, organize, and prioritize work. - Meet schedules and timelines. - Ability to perform all of the relevant duties of the position with only general direction. - Ability to work effectively in a shared governance environment. - Ability to provide customer support from a management level. - Ability to provide customer service protocol with a customer service-oriented priority. - Ability to effectively use a personal computer and a variety of job-related software applications. - Ability to conduct long-range planning. - Ability to communicate effectively, in English, with a diverse population both orally and in writing. - Sensitivity to, understanding of, and respect for the diverse academic, socioeconomic, ethnic, religious, cultural background, disability, and sexual orientation of community college students, faculty, and staff.
MINIMUM QUALIFICATIONS: See Education and Experience.
PREFERRED QUALIFICATIONS: - Possession of a master's degree. - Two years of experience in a community college Admissions and Records office. - Two years of experience in a supervisory or management position in a college or university Student Services office.
EDUCATION AND EXPERIENCE: - Possession of a bachelor's degree in any discipline, and four years of increasingly responsible experience in an educational setting, preferably in a college Admissions and Records office.
About Citrus College: Celebrating over 100 years of service, Citrus College is located in Glendora in the foothills of the San Gabriel Mountains, approximately twenty-five miles northeast of metropolitan Los Angeles. The college has the distinction of being the oldest community college in Los Angeles County and the fifth oldest in the state.
Citrus College was founded in 1915 under the leadership of Dr. Floyd S. Hayden, who helped bring the community college movement to California. From 1915 to 1961, the college was operated by the Citrus Union High School District. In July 1961, the Citrus Community College District was created to include the Azusa and Glendora unified school districts. In 1967, the district expanded to include the Claremont, Duarte and Monrovia school districts.
Today, Citrus College occupies a 104-acre campus. The college is currently experiencing a major facilities expansion project that will change the look of the campus. The college enrolled 27 students in 1915 and currently the college serves more than 19,000 students annually. Classes are offered on a 16-week calendar (fall and spring semesters), as well as in a variety of non-traditional scheduling options -- winter intersession, evenings, summer sessions, and optional class formats, such as online education courses.
Mission Statement Citrus College provides innovative educational opportunities and student support services that lead to the successful completion of degrees, transfer, career/technical education and basic skills proficiency. The college fosters personal and professional success through the development of critical thinking, effective communication, creativity, and cultural awareness in a safe, accessible and affordable learning community. In meeting the needs of our demographically diverse student population, we embrace equity and accountability through measurable learning outcomes, ethical data-driven decisions and student achievement.
Accreditation Citrus College is accredited by the Accrediting Commission for Community and Junior Colleges, Western Association of Schools and Colleges, 10 Commercial Blvd., Suite 204, Novato, CA 94949, (415) 506-0234), an institutional accrediting body recognized by the Council for Higher Education Accreditation and the U.S. Department of Education. Additional information about accreditation, include filing of complaints against member institutions can be found at https://accjc.org.
'CITRUS COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER.' It is the policy of the District not to discriminate against and to encourage a diversity of applicants based on national origin, religion, age, sex or gender, race, color, medical condition, ancestry, sexual orientation, marital status, physical or mental disability, use of family and medical care leave, genetic information, military or veteran status, gender identity, gender expression, or because he or she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one of more of these actual or perceived characteristics.
Special Instructions to Applicants: Applications are considered legal documents, and as such, all areas of the application must be completed or your application packet will be considered incomplete, and will not be moved forward. While it may be appropriate in some areas of your application to use 'NA' (not applicable), do not use terms such as 'see resume' or 'see attached'. When listing your work experience, please specify the beginning and end dates for each job you held and describe your experience.
Applicants are responsible for ensuring that all required documents, and those additional documents you choose to include, are attached BEFORE clicking the 'Finished Attaching Documents' button and confirming. It is advisable to attach 'Optional' documents first, and then 'Required' documents once you are ready to click on the 'Finished Attaching Documents' button and confirming.
Application and Supplemental Questionnaire must be complete. A resume will not substitute for a fully completed employment application and supplemental questionnaire. Incomplete applications will be rejected. When listing your work experience, please specify the beginning and end dates for each job you held and describe your experience.
Additional documents CANNOT be added to your electronic application packet once you click on 'Finished Attaching Documents' and receive your confirmation number; so, please be sure you have all documents you will upload handy and in an electronic format. THE APPLICANT TRACKING SYSTEM WILL NOT ACCEPT DOCUMENTS LARGER THAN 2MB. IF YOUR DOCUMENTS DO NOT UPLOAD, PLEASE RESIZE. If you do not have all your documents handy at the time you are applying for the position, we advise you to click on 'Finish Attaching Documents Later'. Be sure, however, to finish attaching your documents BEFORE the close or first consideration date for the position. Please remember, you will NOT be able to attach additional documents after you have selected 'Finished Attaching Documents' and have received a confirmation number, and you will not be able to apply for a position after the position has closed.
Please note: should an applicant apply for a position more than once, only the most recently received application packet will be the one screened for completeness. All others will be deemed inactive, and will not be considered, regardless of completeness.
We regret we are unable to accept faxed, emailed, mailed, or hand delivered application materials outside the online Applicant Tracking System (ATS). Only application materials submitted through this electronic format will be accepted. Exception: The Citrus College Form 101 must be mailed or hand delivered to the Director of Human Resources in a sealed, confidential envelope.
Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made at the time the interview appointment is scheduled.
All employees within the bargaining unit are required to pay dues as a member of the exclusive representative or pay an agency fee.
About Transcripts: --Candidates must upload copies of all transcripts (need not be official at the time of application) which prove sufficient for verifying minimum qualifications for this position. --Official transcripts will be required at the time of the job offer. --Transcripts must be from the awarding institution, and must show that the degree has been awarded (or conferred) and the year. --Degree(s) must be earned (or conferred) from accredited institution(s) or an equivalent foreign institution by the first consideration date for this position. --All degrees must be verifiable on a legible transcript by the indicated first consideration date for this position. --Foreign transcripts must be transcribed in English AND evaluated for U.S. equivalency by a bona fide U.S. evaluation service.
Selection Procedure: --A selection committee will review application packages of those candidates who have met the minimum qualifications for this position, and will select a limited number of qualified candidates for an interview. --Each candidate may be asked to make a presentation on a topic of the selection committee's choice. The candidate will be informed of the topic when an interview appointment is scheduled. --Each candidate may be asked to provide a sample of his or her writing ability just prior to the interview. --Travel costs must be borne by the applicant. --Final candidates for faculty, management, and supervisor/confidential positions may be interviewed by the Superintendent/President. --If selected as a finalist, the candidate permits the District to contact the current and former employer(s) to investigate past employment history.
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Citrus College delivers high quality instruction that empowers students to compete globally and to contribute to the economic growth of today's society. We are dedicated to fostering a diverse educational community and cultural learning environment that supports student success in pursuit of academic excellence, economic opportunity, and personal achievement.