Reporting to the Vice Chair for Finance & Chief Financial Officer with responsibility to the Department Administrator, the Grants & Contracts Manager is responsible for managing the administration of grants, sponsored projects, clinical trials and internal departmental grants, including budgets for the Department.
This position provides the candidate with the opportunity to contribute to the department's priorities and learn about academic medicine by working closely with the Department's Principal Investigators (PI) and finance and administration team.
Prepares government and non-government grant budgets and oversees the preparation and submission of materials for grants administration
Reviews grants for accuracy and completeness
Clarifies issues related to submissions or expenditures with funding agencies
Processes and reviews grants with the Sponsored Projects Administration (SPA) and Sponsored Projects Finance (SPF) offices
Coordinates Clinical Trials reimbursements to Department as applicable
Reconciles and updates ARC sponsored funding accounts
Reviews changes from NIH and other funding agencies for policy changes and keeps up-to-date with regulations
Informs PI's of changes affecting current or new submissions
Monitors grant information to identify grant opportunities that may be available to department faculty
Prepares budgets and modification letters to enable transfer of grants/contracts between PI's or other institutions when necessary
Ensures PIs request and submit no-cost grant extensions, renewals and progress reports on time
Serves as liaison with SPA and SPF to ensure completion of financial status reports at the end of each budget year including preparation of reconciliation statements for funding agencies
Processes purchase orders, P-card orders and reviews ARC payments relating to grants
Coordinates with other departments for salary information and ICR negotiations in conjunction with the Vice Chair for Finance on grant submissions. Prepares annual ICR reconciliation and works with other departments to implement processing
Assists with annual effort reporting
Works with the Vice Chair for Finance and Financial Analyst in preparation of monthly reports on grant/contract revenues and expenses
Performs other duties as assigned
Requires a bachelor's degree or equivalent in education and experience, plus four years of related experience.
Detailed knowledge of spreadsheets and word processing applications essential.
Strong analytical, organizational and interpersonal skills required.
NIH grants administration experience required.
Other related duties as assigned.
Equal Opportunity Employer / Disability / Veteran
Columbia University is committed to the hiring of qualified local residents.
Internal Number: 500651
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.