POSITION:PRE-AWARD /POST-AWARD- PROFESSIONAL SERVICES SPECIALIST IV
LOCATION:OFFICE OF RESEARCH GRANTS AND SPONSORED PROGRAMS
JOB SUMMARY: Under the supervision of the Executive Director, the Pre/post Award Specialist will provide support for all grant related pre/post award administrative activities. The major function of this position is to assist principal investigators with;
Preparation, submission and pre-award administration of grants, contracts, and sub-awards.
Conducting functions as they relate to post-award grants administration.
We are seeking a candidate with strong interpersonal skills, who is detail-oriented and enthusiastic to work closely with principal investigators.
RESPONSIBILITIES:Assists PIs in the development, review, and submission of all Federal and State grants and contracts applications. Manages timelines and the overall progression of submission to ensure the on-time completion of high quality, responsive and compliant proposal applications.Continuously develops and maintains a strong working knowledge of federal rules and regulations that govern research grants as well as stays informed about sponsor terms and conditions for submitting and administering grant awards.Prepares grant budgets and budget justifications based on the aims provided and RFA technical content requirements in full compliance with sponsor and NJCU policies, as well as engages outside collaborators, and establishes subcontracts.
Prepares and compiles all components of each grant submission, ensures that the proposal is formatted, packaged, and submitted in accordance with granting agency requirements.Maintains detailed, up-to-date records of PI's other support, bio-sketches, and grant submission documents.Responds to RFAs and summary statements and addresses issues prior to submissionTracks the status of pending applications, follows up with investigator regarding review/funding status of application.Ensures files are complete for awarded applications, secures missing information from principal investigators and/or administrators.Maintains standards: budget templates, standardized checklists for core staff and PIs tailored to the sponsor/mechanism, standardized filing system using shared drives, updated resources and facilities.Prepares summary reports of applications submissions and outcomes to the Executive Director.Develops and maintains a positive relationship with funding agencies, collaborating organizations and multiple internal offices.Works collaboratively and cooperatively with faculty, grant writers, P&S proposal development and Pre-Award team, and all aspects of grant administration.Trains under the direction of the Executive Director to continuously develop and gain sound knowledge and expertise in all aspects of grant administration.Performs other related duties as assigned, including support on special projects, as required.
Work with faculty, staff, and administration to monitor the grant award process and coordinate MOUs, agreements, contracts, budget amendments, and sub-awards. Ensure regulatory compliance of secured grants and interpret federal or governmental rules and laws as they apply to grant contracts. Monitor post-award grants administration through grants database, support purchasing process, completion of grant reports and compliance with all grant-related due dates. Provide excellent written, oral, and proofreading skills and general knowledge of accounting procedures and budget development and administration. Anticipate needs of grants office and proactively provide support with a positive attitude and attention to accuracy and detail. Maintain thorough knowledge of office procedures, principles, and practices necessary to operate efficiently.
EDUCATION: Bachelor’s degree (Master's preferred) from an accredited institution.
EXPERIENCE:Two years of experience in grants management/writing.
REQUIRED: Cover letter, resume, and contact information for three professional references.
New Jersey City University is an equal opportunity institution. Applications from women and underrepresented minorities are strongly encouraged.
Cut-Off Date for Filing Applications: Open Until Filled
REQUIREMENTS: Highly motivated with excellent time management and organizational skills. Demonstrated drive and ability to excel in fast-paced environment.Team-oriented, excellent oral and written communication skills, and ability to work with diverse group of collaborators under deadline pressure with a positive attitude.Proficiency with computers and relevant software is essential.
About New Jersey City University
The New Jersey City University mission is to provide a diverse population with an excellent university education. The University is committed to the improvement of the educational, intellectual, cultural, socio-economic, and physical environment of the surrounding urban region and beyond.
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