Minority and Women-Owned Business Enterprise Program Coordinator - 1900931
Required Qualifications (as evidenced by an attached resume):
Bachelor's degree (foreign equivalent or higher). Three (3) years of work experience with supplier diversity programs. Strong computer skills, including Microsoft Excel (pivot tables, formulas, sorting VLOOKUP) and Word (format, and edit correspondence). Experience communicating with suppliers and internal stakeholders.
Bachelor's degree (foreign equivalent or higher) in business, public administration, finance, accounting or a related field. Experience working in SUNY, NYS government diversity/purchasing for higher education or other NYS, local or Federal government organization. Knowledge and previous experience with NYS Executive Law 15-A, or similar federal/state laws. Supervisory experience.
Brief Description of Duties:
The MWBE Coordinator will be responsible for SUNY Stony Brook University Minority and Women-Owned Business Enterprise (MWBE) Program including promoting and administering the program to increase MWBE utilization to achieve Stony Brook's MWBE goals of 30% of eligible contract spend. This position is customer focused, which includes satisfying end-user needs in an effective and timely manner. Excellent writing, reading, and communication skills are essential for success in this role . The ideal candidate should also be o rganized, detail oriented, and have the ability to prioritize multiple tasks simultaneously. The selected candidate will be responsible for the following duties:
In support of SUNY Stony Brook University's goal of 30% MWBE utilization: Analyze eligible procurements for Commodities, Services, Construction and Technology to establish availability of MWBE subcontracting goals in accordance with the requirements NYS Executive Law 15-A and SUNY procedure 7557.
Perform ongoing administration of procurements with MWBE subcontracting goals to ensure required MWBE utilization. Use goal setting procedures to review, input, and process procurement work-scope/cost estimate (e.g. Goal Setting Form 115, Axi System Goal Setting Methodology, prepare/submit waiver requests).
Coordinate with Purchasing personnel to identify available MWBE's for procurement opportunities . Identify MWBE and SDVOB firms to Contract Officer/Buyer by searching NYS MWBE Directory.
Be the public face of the University's MWBE program. Consult with MWBE organizations and businesses, community leaders, and Stony Brook/SUNY staff to identify barriers inhibiting MWBEs from competing on procurements. Work with senior staff to develop processes to prevent/assist with these issues.
Assist senior staff in pre-proposal or pre-bid meetings to discuss MWBE requirements/compliance. Work with Stony Brook Procurement and user department staff in responding to proposal/bid questions on MWBE requirements.
Review and approve Contractor MWBE utilization plans and other required MWBE documentation and reports. Communicate with Contractors regarding compliance with MWBE goals and institute remedial action where required. Review historical data and performance indicators to establish utilization goals. Create and maintain reports demonstrating progress towards meeting utilization goals and ensuring vendor compliance.
Work to increase utilization of NYS certified MWBEs, Veteran-owned and NYS Small Businesses.
Serve as liaison between Stony Brook, SUNY University-wide MWBE Office, and the Governor's Office for review and approval of contractor MWBE utilization plans, waiver requests and other required MWBE matters, documentation and reports.
Work with Stony Brook user departments to understand the work to be contracted and prepare a target list of potential MWBE firms for solicitation based on availability in the ESDC (Empire State Development Corporation) listing of certified MWBE firms.
Instruct and advise Contractors in the use of the NYS Contract System for compliance reporting.
Implement procedures for upcoming EO 162 and enforce Diversity Practices Questionnaire compliance.
Provide monthly and quarterly statistical data on MWBE utilization and work with the SUNY University-wide MWBE Office to address reporting problems. Work with senior staff to create processes to eliminate reporting issues.
Ensure the accurate entering of contract/PO data in the NYS Contract system.
Be the first point of contact for technical assistance and advice to MWBEs about bonding, financing, estimating, and other technical/procurement matters. Escalate complex and/or unresolved issues.
Assist the campus Research Foundation (RF) office as necessary in the review of MWBE goals for ESDC grants and assist the RF office with determining feasibility of attaining the requested goals, finding qualified MWBE firms or submitting goal waiver requests.
Other duties or projects as assigned as appropriate to rank and departmental mission
This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at
About Stony Brook:
Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Jackson Pollock House in East Hampton, New York, the Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.
Stony Brook University/Research is an Equal Opportunity /Affirmative Action Employer. We encourage all to apply including individuals with disabilities and protected veterans.
If you need a disability related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed on line at the University Police website at http://www.stonybrook.edu/police .
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Procurement / Purchasing-Stony Brook University
Schedule: Full-time Shift: Day Shift Shift Hours: 8:30 a.m. - 5:00 p.m. Pass Days: Sat, Sun
Posting Start Date: Jun 19, 2019
Posting End Date: Jul 20, 2019, 3:59:00 AM
Salary: Commensurate with experience.
Salary Grade: SL3
Appointment Type: Permanent
Internal Number: 1900931
About Stony Brook University
FROM ITS BEGINNINGS A HALF-CENTURY AGO, STONY BROOK UNIVERSITY HAS BEEN CHARACTERIZED by innovation, energy and progress, transforming the lives of people who earn degrees, work and make groundbreaking discoveries here. A dramatic trajectory of growth has turned what was once a small teacher preparation college into an internationally recognized research institution that is changing the world.