After School Matters provides Chicago high school teens with high quality, after-school and summer opportunities to explore and develop their talents while gaining critical skills for work, college and beyond. Since 1991, more than 200,000 teens have participated in our hands-on, project-based after-school and summer programs in the arts, communications and leadership, sports and STEM (Science, Technology, Engineering and Math). Programs take place at locations throughout the city including Chicago public high schools, Chicago Park District and Chicago Public Library locations, community organizations, downtown at the Gallery 37 Center for the Arts and in Belmont Cragin at our new Michael and Karyn Lutz Center for After School Matters. For more information, visit www.afterschoolmatters.org.
Summary of Position:
The Contracts and Partnerships Manager (CPM) will oversee all partnership engagement and development, contractual relationship, and compliance adherence of Community-Based Organizations (CBO). The CPM will cultivate new connections and potential providers who may participate in After School Matters’ selection process. They will ensure that (1) 200+ provider contracts, ancillary documents and other memoranda of understanding are distributed on an annual basis, (2) background checks are conducted in a timely, efficient manner and (3) contractual requirements are met.
The ideal candidate will broker potential partnerships and provide key answers around CBO requirements, expectations, budget, and needs. They must have the ability to apply principles of contracting to drafting within parameters set by the Associate Counsel and General Counsel. They must possess the analytical skills necessary to identify inadequacies in a complex system, considering organizational risk and implement strategies to mitigate those risks. A member of the leadership team, the Contracts and Partnerships Manager must be a strategic thinker and capable of developing systems and processes to improve the overall efficacy of the Contracts department.
Major Duties and Responsibilities:
Identify and recruit untapped CBOs as potential new providers
Support in the development and implementation of an optimal partnership engagement structure and growth plan (ideal CBO checklist and criteria for levels of partnership model)
Develop and implement Compliance Plan through comprehensive data reports, policies and procedures that will address CBO accountability and contractual non-compliance
Develop a network of resources to best enable successful implementation of the Compliance Plan (e.g., trainings, resources, communications), and increase internal and external stakeholders’ understanding and engagement.
Institutionalize and coordinate expansion of compliance monitoring of CBOs (cleared to work program visits) to help inform Renewal Decision Meetings, End-of-Session Data meetings, Deep Dives, etc.
Manage the implementation of the Compliance Assessment program improvements (Deloitte plan) and on-going process
Manage CBO/Partnership relationships (CBO Advisory Committee, New org orientations, close-out meetings, non-compliance, targeted site visits)
Develop the framework and implement the CBO Advisory Group
Oversee the contract development, tracking, monitoring and quality assurance processes for organizations (universities, cultural, community, faith-based);
Develop, refine and implement policy and contractual changes based upon research, funding requirements, legal assessment and organizational goals;
Manage all changes in, and addenda to, existing contracts upon discussion with Associate Counsel;
Implement an annual comprehensive background check and clearance program that includes analyzing criminal history up to 1,000+ program instructors and liaisons using state and federal data, managing the background check committee, tracking trends for policy changes or recommendations and generating reports;
In collaboration with the finance team, conduct limited spot-checks of program budgets, prepare and transmit the contract budget, purchasing/warehouse data, and manage all budget revisions for approved contracts;
Collaborate with other divisions to provide language for Contract Administration manual and/or other external communications;
Collaborate with Associate Counsel and General Counsel to address key contractual, legal, and insurance risk and identify solutions to implement accordingly;
Maintain relationship(s) and negotiate contract(s) with background check vendors and other key partners (Department of Children and Family Services, Chicago Public Schools, Chicago Park District) where necessary;
Conduct contract administration and other technical support meetings to ensure full understanding of the process/requirements for contract completion and compliance;
Collaborate with divisions to ensure contract close-out, extension, renewal or termination;
Manage all aspects of contracting with providers for the Advanced Arts Education Program; and
Other duties as required.
Contract Administration Specialist
Contracts and Partnership Analyst
Temporary, seasonal staff
Volunteers, when needed
The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must be able to sit for long periods of time.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is not exposed to weather conditions
The noise level in the work environment is usually moderate
Knowledge, Skills and Abilities:
Analytical and excellent problem solving abilities
Energetic team player who works well in collaborative situations
Respect for all levels of the organization and outside partners
Orientation to customer service
Extensive knowledge of computer software and database software (Word, Power Point, Excel) within a Windows environment
Excellent oral and written communication skills
Ability to multitask and meet deadlines
Highly organized and extremely detail-oriented
Appropriate handling of confidential information
Ability to work independently and with a diverse group of organizations and individuals in a fast- paced, high-energy environment
Bachelor’s degree with 3 to 5 years of relevant work experience in contract management or system development; Masters a plus
Demonstrated knowledge of rules, regulations and laws governing contract drafting, the school code, and/or other relevant areas
Experience with community engagement and building community partnerships
Cook County resident required
How to Apply:
Submit a cover letter and resume at http://afterschoolmatters.applytojob.com/apply
After School Matters is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, military discharge status, age, marital status, parental status, or source of income.
Internal Number: 3127028972
About After School Matters
After School Matters provides Chicago high school teens with high quality, out-of-school time opportunities to explore and develop their talents while gaining critical skills for work, college and beyond. Since 1991, more than 200,000 teens have participated in our hands-on, project-based after-school and summer programs in the arts, communications and leadership, STEM and sports. Programs take place at locations throughout the city including Chicago public high schools, Chicago Park District and Chicago Public Library locations, community-based organizations, The Michael and Karyn Lutz Center for After School Matters in the Belmont Cragin neighborhood and Gallery 37 Center for the Arts downtown.