The Grants/Contracts Coordinator has pre and post-award responsibilities for the School of Public Health (SPH). This role facilitates proposal development, submission, contract negotiation and award management for grant related accounts. Key responsibilities include but are not limited to those listed below. Additional responsibilities may be assigned as needed.
Key Responsibilities & Performance Standards
Pre-Award Support, Grant Planning and Development (40%)
Interprets Federal/State guidelines and requirements for applications, communicate information to investigators.
Maintain knowledge of both internal OHSU and external funding agencies\u2019 evolving policies and procedures; relays to faculty and staff as appropriate
Familiarize young/new investigators with the application process, and ensure they meet the necessary requirements and registrations
Guide experienced investigators applying through new or unfamiliar funding mechanisms
Assist in budget and justification development
Liaison to co-investigators/collaborators for obtaining necessary application items
Coordinates collection of proposal pieces and assembles application in InfoEd (and other submission avenues as needed by the sponsor)
General liaison to OPAM for pre-award matters
Contact person for subcontract sites (or vice versa when OHSU is not the prime), and ensures account set up
Verifies that researchers complete all compliance requirements
Tracks pending applications and updates faculty\u2019s active and pending research support information
Works with investigators to meet timely submission of progress reports, carryforward requests, etc.
Identifies and notifies researchers of potential funding opportunities
Assist grants team in developing pre-award policy and procedures
Technical Assistance (20%)
Provides consultation, advice, and direction to all levels of OHSU staff regarding grant and/or contracting issues and methods which will best meet legal requirements and objectives
Safeguard the integrity of grant administration or contracted services and protects OHSU from financial losses due to adverse legal action or audit irregularities
Responds to requests for information from other agencies, other governmental entities, and the public
Develops guidelines for internal and public use relative to grant application and administration and/or contract requirements
Post-Award Support (40%)
Maintains strong working knowledge of federal, state, OHSU and sponsor specific guidelines and regulations
Reviews direct charging practices across SPH for compliance with 2CFR200 (Uniform Guidance), sponsor specific guidelines and regulations and OHSU policies/procedures.
Monitors sponsored project accounts for regulatory compliance and cost allowability; independently works with OPAM to resolve any issues
Monitors budgets and expenditures for variances, inconsistencies and rate of spending; advises faculty of any issues or concerns, independently provides recommendations to correct any issues
Monitors and approves outoing subaward invoices and reports for allowability and allocability of expenses to the governing project or awards
Performs grant related journal entries.
Reconciles faculty purchasing cards, processes reimbursements, disbursements and vendor invoices
Processes JPA, IPA and EAA agreements
Assists grants team in developing post-award policy and procedures
Provides regular feedback and reports to SPH faculty and staff on the status and health of sponsored projects, update Investigator dashboards and provides guidance to remedy any deviations.
Assist Departmental Effort Coordinator ensuring timely compliance with federal regulations and OHSU policies/procedures.
Maintains knowledge of Oracle, Cognos, Rubix and other OHSU systems in order to accurately extract and analyze grant data.
Advises other administrative staff of award status and special or unusual project provisions to assure continued post-award compliance.
As the state's only health and research university, OHSU brings together patient care, research, education of the next generation of health care providers and scientists and community service to improve the health and well-being of all Oregonians.The university is a conduit for learning for more than 2,800 students, providing training to interns, residents and fellows in postgraduate medical and research. It is the only place in Oregon that grants doctoral degrees in medicine, dentistry and nursing. OHSU cares for more than 251,000 patients each year from around the region and takes a leadership role in contributing to solutions involving the health of the state and the nation, such as health care access and transparency, ethics and workforce shortage. Beyond providing critical health care services, quality education and cutting-edge research, OHSU also is a key economic and social force in the Northwest. With an annual operating budget of $2.06 billion and more than 14,000 employees, OHSU is Portland?s largest employer. Its size contributes to its ability to provide... many services and community support activities not found anywhere else in Oregon. For more information visit http://www.ohsu.edu/xd/about/index.cfm