Manages financial transactions involving clinical, joint agreement funds, general funds, federal and/or private grants and contracts, and gift and discretionary accounts for the Oncology Administration Offices and the relevant programs. Performs analysis and projections, relating to business or research trends, to improve Departmental operations and financial effectiveness. Oversees the development and monitoring of clinical, joint agreement funds, general funds, and gift and discretionary budgets. Manages clinical trial financial planning and cost analysis. Analyzes financial data to ensure efficient use of resources, in particular with relation to the clinical trial infrastructure. Ensures compliance with university and/or agency regulations and restrictions. This position reports to the Financial Manager.
DUTIES AND RESPONSIBILITIES:
Plan and conduct basic to moderately complex studies to determine the cost of business for departmental research programs. Analyze results and recommend necessary budget adjustments, and cost effective measures to the Program Directors and Center leadership.
Analyze basic to moderately complex financial data and extract and define relevant information using the various accounting systems and communicate necessary information to the Program Directors, and Center leadership.
Interpret the data to determine prior fiscal year performances and project future financial trends for current fiscal year and beyond.
Review costs and perform cost benefit analysis on all clinical trial agreements within research programs and identify budget issues and provide fiscally responsible solutions to the Investigators, Program Directors and Center leadership.
Develop and negotiate budgets for Clinical Trials with Pharmaceutical Sponsors based of approved protocols in collaboration with Program Manager to cover the financial costs required to run the protocol.
Develop financial reports to aid in the development of fiscal year clinical, joint agreement funds, general funds, and gift and discretionary funds budgets.
Develop basic to moderately complex financial reports for forecasting, and trending to assist the Program Directors and administration in developing business plans for new and existing clinical and/or research programs within the department.
Communicate with appropriate internal and external administrative offices to ensure that established procedures are followed. Provide instruction and answer questions relative to budget procedures and serve as liaison between the Program leadership, Oncology Administration, SOM Business Office, other SOM Departments, and other unit areas.
Monitor and approve departmental expenditures throughout the fiscal year. On a monthly basis, ensures the review and reconciliation of expenditure statements for the research programs sponsored, general funds, gift and discretionary accounts.
Monitor clinical trial billing to ensure that all costs incurred by the department are being covered and recouped per the executed agreements with the sponsor.
Designs basic to moderately complex financial reports utilizing the Hopkins One accounting system data and assists in the dissemination of information in various formats to the Programs Collaborates in the design of automated reporting tools, such as web-based management reporting systems (SharePoint) for financial and payroll data reports.
Performs complex statistical, cost, and financial analysis of data reported in the various information systems. Creates integrated financial reports for the Program Directors and Administration. Develops financial reports for forecasting, trending, and results analysis
Works in formal and informal forums with departmental personnel in issues related to Grant administration, and financial management.
Applies a working knowledge of applicable laws and regulations; verifies documents for completeness and compliance with government and private agencies.
Identifies weak or non-existent administrative processes and works with leadership to develop corrective action plans. Performs financial analysis and reviews procedures and systems to determine appropriate solutions.
Scope of Responsibility:
Knows the formal and informal departmental goals, standards, policies and procedures which may include some familiarity of other departments within the school/division. Is sensitive to the interrelationship of both people and functions within the department.
On a regular and continuous basis, exercises administrative judgment and assumes responsibility for decisions, consequences, and results having an impact on people, costs, and/or quality of service within the functional area.
Bachelor’s degree in Finance, Accounting, or Business required. Three years of experience of progressively responsible financial/accounting experience required. Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula. Advanced knowledge in the use of financial software applications, databases, spreadsheets, and/or word processing required. Master’s degree in Finance, Accounting or Business preferred.
Special Knowledge, Skills, or Abilities / Competencies:
Knowledge of and experience with contracts and grant cooperative agreement terms and conditions, administrative rules, cost principals and regulations under OMB guidelines required.
Familiarity with SAP (Hopkins One) R3 applications and BW reporting strongly preferred.
Knowledge of accounting and budgeting theory and practices required.
Very strong organizational, interpersonal and communication (oral and written) skills, analytical and problem solving abilities and attention to detail required.
Ability to maintain confidentiality.
Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines required.
Demonstrated ability to coordinate projects independently and work constructively as part of a team required.
Must be proficient in the use of Microsoft Excel, Word, PowerPoint, and the internet.
Strong interpersonal and communication skills, both oral and written required.
Ability to make independent judgments and to act on decisions on a daily basis required.
Ability to work for periods of time without immediate direction required.
Ability to prioritize own working as well as being an active team participant.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Classified Title: Financial Analyst Working Title: Financial Analyst Role/Level/Range: ATP/03/PC Starting Salary Range: $50,200 - $69,089 Employee Group: Full Time Schedule: Monday-Friday/8:30-5:00pm/37.5 hours Exempt Status: Exempt Location: 04-MD:School of Medicine Campus Department Name: 10002918-SOM Onc Financial Management Personnel Area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
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During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
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