BCIT’s Human Resources department is seeking a regular, full-time Policy Management Advisor. This position oversees and engages in execution and maintenance of the Institute’s policy management processes. Contributes as an integral member of the Institute’s Policy Review Team. Advises on technical and procedural elements of policy development; collaborates with policy sponsors/writers on policy development. Acts as subject matter expert for Institute policy writing, documentation standards, and procedures related to policy development and management. Maintains master control and repository systems for the Institute’s approved policies and related documents.
DUTIES AND RESPONSIBILITIES:
Executes, administers and maintains the Institute’s policy management processes, ensuring consistency, timeliness, and compliance with the policy development and maintenance framework under the direction of the Associate Director.
Contributes as an integral member of the Institute’s Policy Review Team (PRT); provides administrative support to the Chair, Policy Review Team. Maintains current knowledge of the Institute’s policies and their status, and provides related expertise to the PRT.
Oversees and administers the Institute-wide policy review process. Tracks the creation, review, revision, and approval of the Institute’s policies and monitors update and revision schedules. Manages multiple projects and timelines, works independently on own tasks and encourages others to act as needed to meet deadlines.
Advises policy sponsors/owners by conducting research and analysis on policies and providing access to policy documents. Gathers, reviews and takes action on policy feedback from sponsors/owners, particularly as it pertains to new or revised policy requirements.
Advises on technical and procedural elements of policy development, including document structure and other compliance requirements. Collaborates with policy writers on development of new or revised policy documents. Writes, edits, or rewrites text to improve texts for clarity and consistency.
Oversees and administers policy review and approval processes, ensuring new and revised policies are aligned with appropriate approving body; coordinates scheduling and preparation of submissions for successive reviews, and for final submission to the Board of Governors.
Acts as subject matter expert for Institute policy writing, documentation standards, and policy development and management procedures. Oversees and engages in development, implementation and maintenance of policy management software.
Maintains master control and repository systems for the Institute’s approved policies and related documents. Also maintains official archives of retired Institute policy documents. Manages publication of policy documents on the Institute’s website.
Responds to general information requests and inquiries related to the Institute’s policy documents. Liaises with policy owners, legal counsel, and others to respond to inquiries or to communicate relevant policy-related information.
Participates in Information Access and Privacy (IAPO) and policy management projects and initiatives as assigned by the Associate Director.
BENEFITS OF WORKING AT BCIT:
Being a part of BC's Top 100 Employers, and a member of the CCDI.
A generous Total Compensation package which includes extended health and dental benefits and a pension plan.
Come join one of BC's Top Employers to make a difference in supporting the economic health of British Columbia by developing 'job ready' grads who are able to make an immediate contribution in the workplace. Whether teaching or supporting the educational process, all employees play an important role in helping our students attain their educational goals. At BCIT, each individual staff member is valued for the contribution they make to the institute. Embracing BCIT's anything is possible approach, you will find an abundance of opportunity to make a professional contribution and we encourage you to consider a career with us.