Under the general direction of the Associate Vice-President for Research Administration, the Senior Research Accountant manages and administers the post-award administrative needs of the National Institute for Innovation in Manufacturing Biopharmaceuticals (NIIMBL), which is a public/private consortium of a diverse set of member organizations, including industry, academia, non-profit organizations, state governments, and federal agencies, headquartered at the University of Delaware. NIIMBL is a member of the Manufacturing USA network of institutes funded by the federal government to advance United States competitiveness in advanced manufacturing innovation. NIIMBL is established by a cooperative agreement with the National Institute of Standards and Technology (NIST). The Senior Research Accountant represents the University’s Research Office to ensure compliance with governing federal, state, sponsor, and University requirements and generally accepted accounting principles.
This position serves as a key resource providing guidance, oversight and support to NIIMBL on overall financial management of the sponsored program. A significant component of this position’s responsibility is the management of the NIIMBL Subrecipient Financial Monitoring Plan. NIIMBL’s multi-million dollar portfolio of projects includes more than 150 project participants across more than 40 funded projects. The incumbent is expected to foster collaborative relationships with stakeholders and exhibit a strong commitment to customer service and excellence.
Manages the execution of the NIIMBL Subrecipient Financial Monitoring Plan, which details the requirements for financial monitoring visits of NIIMBL subrecipients and its partners who provide non-project third party cost-share to ensure proper accountability and compliance of the NIIMBL program.
Conduct routine monitoring reviews of subrecipient invoices and financial reports.
Oversees and monitors all post-award activities throughout the life cycle of the award. Exercises sound judgement to assure allowability, allocability, conformity, consistency of treatment, reasonableness and compliance with governing regulations, policies and cost principles to avoid waste, loss and misuse of funds. Coordinates and/or implements required actions with relevant parties for this assurance. Prepares and/or approves accounting entries as required.
Performs interim reconciliations and analyses as appropriate in accordance with established standard operating procedures to effectively monitor an award’s financial activities.
Utilizes appropriate General Ledger/Project reports, queries and other tools to effectively monitor, control and accurately report revenues and expenditures of awards as required to comply with requirements of funding sponsor/agency and University.
Provides assistance on the post award management of the NIIMBL program. Collaborates with stakeholders through periodic meetings and communications to address/resolve any award financial discrepancies or other post-award related matters such as submission of no-cost extensions, budget revisions or continued funding to ensure they are within sponsor guidelines.
Interprets and administers rules, regulations, policies and procedures by University, external funding agencies, federal and state agencies.
Continuously seeks to improve the efficiency and effectiveness of business processes of the post award operation and provides and/or implements well-conceived recommendations.
Prepares all required financial and other non-technical reports to sponsor for review and submission to sponsor utilizing the appropriate format supported by comprehensive work papers and supporting documentation within established deadlines in accordance with established operating procedures.
Co-monitors accounts receivables with the Research Office’s cash management team during lifecycle of award. Coordinates with appropriate stakeholders the receipt of any outstanding documentation or address open issues when payments are being withheld.
Prepares the closeout package of awards for review and submission to sponsor that meets established deadlines based upon the requirements of each executed award. Analyzes and approves post-close entries, investigates questionable items and completes all required closeout documents. Prepares comprehensive work papers that fully support the final closeout package in compliance with established operating procedures.
Oversees the timely and complete inactivation of award/projects with sponsor and University and departmental systems.
Keeps abreast of policies, procedures and requirements of the University, Federal and State agencies, and the other wide variety of sponsors assigned to effectively monitor compliance of their assigned portfolio.
Maintains educational proficiency by regularly attending professional training sessions on work-related issues. Demonstrates knowledge gained by applying it to operations and informing colleagues of new developments. Applies and maintains knowledge of UD systems, processes, procedures and policies relating to sponsored programs.
Demonstrates a working knowledge of departmental and/or sponsor post-award systems, reports and queries to produce professional work. This would include proficiency in Excel, email, sponsor specific software/websites, financial systems, etc.
Demonstrates a willingness and flexibility in doing new tasks and responsibilities; work on special projects.
Keeps supervisor informed of potential problematic areas. Escalates critical issues to supervisor in a timely manner to avoid compliance risks or penalties.
Establishes and maintains a productive and positive relationship with departmental personnel that fall under area of responsibility.
Performs miscellaneous job-related duties as assigned.
Bachelor’s degree in accounting, finance, business or closely related field with three years of related experience or equivalent combination of education and/or experience. Higher education experience preferred.
Sponsored programs audit experience in a higher education setting is strongly preferred.
Knowledge of federal grant post-award administration, financial accounting principles, Uniform Guidance 2 CFR 200, OMB Circulars A-21, A-110, A-133, Cost Accounting Standards and GAAP.
Strong verbal, written, interpersonal, organizational and analytical skills.
Excellent understanding of accounting concepts and have ability to apply those principles.
Ability to organize and analyze data.
Ability to reconcile financial information with attention to detail.
Ability to work under pressure in a deadlines-oriented environment.
Ability to diagnose and solve problems using sound judgment and decision making abilities.
Ability to handle multiple tasks and assignments in a professional manner.
Familiarity with UD accounting systems, policies and procedures preferred.
Experience with Oracle/PeopleSoft Financials desirable.
Strong customer service focus.
Ability to work independently and/or as part of a team to meet shared and individual goals.
Ability to be flexible, adaptable and responsive.
Ability to work effectively with stakeholders from diverse backgrounds.
Ability to analyze and interpret financial data and prepare finance reports, statements and/or projections.
Skill in fostering a cooperative work environment.
Internal Number: 494075
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The University of Delaware has a great tradition of excellence, from our roots extending back to a small private academy started in 1743, to the research-intensive, technologically advanced institution of today. Our alumni tell our story of achievement, from our first class, which included three signers of the Declaration of Independence and one signer of the U.S. Constitution, to the more than 154,000 living Blue Hens who are making vital contributions to the world. Vice President Joseph R. Biden Jr. and his wife, Jill, are both UD alumni. The University received its charter from the State of Delaware in 1833 and was designated one of the nation’s historic Land Grant colleges in 1867. Today, UD is a Land Grant, Sea Grant and Space Grant institution. The Carnegie Foundation for the Advancement of Teaching classifies UD as a research university with very high research activity—a designation accorded less than 3 percent of U.S. colleges and universities. UD ranks among the nation’s top 100 universities in federal R&D support for science and engineering. A state-assisted, privately governed institution, UD offers a broad range of degree programs: 3 associate programs, 147 bachelor’s p...rograms, 119 master's programs, 54 doctoral programs, and 15 dual graduate programs through our seven colleges and in collaboration with more than 70 research centers. Our student body encompasses more than 17,000 undergraduates, more than 3,600 graduate students and nearly 800 students in professional and continuing studies from across the country and around the globe. Our distinguished faculty includes internationally known authors, scientists and artists, among them a Nobel laureate, Guggenheim and Fulbright fellows, and members of the National Academy of Sciences, National Academy of Engineering and the American Association for the Advancement of Science. State-of-the-art facilities support UD's academic and public service activities. Our 146-foot coastal research vessel, Hugh R. Sharp—the most advanced in the U.S.—helps scientists across the region explore the sea. World-class figure skaters train at our High Performance Figure Skating Center. Partnerships with Nemours/A. I. du Pont Hospital for Children, Christiana Care and Thomas Jefferson University; the U.S. Army; Winterthur; Longwood Gardens and Hagley Museum offer unparalleled experiences in health sciences, defense research, art conservation, horticulture and history. The University is now transforming a 272-acre parcel, the site of a former auto assembly plant, into the Science, Technology and Advanced Research (STAR) Campus. Distinguished speaker series, symposia, 21 intercollegiate athletics programs and numerous intramural and club sports, more than 300 student organizations, concerts, exhibits and other arts and cultural activities enrich campus life.Thomas Jefferson once described Delaware as a "jewel" among states due to its strategic location on the East Coast, halfway between Washington, D.C., and New York City. Today, however, the location of Delaware's flagship university increasingly is invoked as "halfway between Los Angeles and London."In addition to our Georgian-inspired main campus in Newark, Del., UD has locations across the state--in Wilmington, Dover, Georgetown and Lewes. A thriving study-abroad program and expanding international partnerships further enhance our students' education as global citizens. We invite you to visit our campus or take our virtual tour today! http://video.realviewtv.com/education/udel/