General summary/purpose: Assists in the development of the Division of Allergy & Immunology budgets. Responsible for reconciling budgets and changes, and extracting and analyzing financial data. Generates monthly financial reports and monitors revenues and expenditures against budget (for various business lines, including, but not limited to designate and discretionary funds, general funds, service centers etc.) and performs variance analysis and projections. Ensures Divisions financial efficiencies and compliance with JHU regulations and restrictions. This position reports to the Sr. Administrative Manager.
Specific duties & responsibilities: Complete monthly revenue and expense variance analysis and reconciliation on non-sponsored and sponsored accounts, including designated/discretionary accounts (approx. $15M). Provide monthly reports to Sr. Administrative Manager and PI. Process monthly/quarterly billing on Sponsored accounts and submit invoices. Review all subcontract invoices for accuracy against the budget and submit in accordance with JHU guidelines. Review targets against grant effort sheet and make recommendations for adjustments. Resolve expense posting errors and communicate proper expense allocation. Prepare non-payroll cost transfers, KB15N’s, and other journal entries. Assist with reviewing travel reimbursements and check requests at lower threshold amount and ensure compliance with government regulations, tax laws, and JHU travel policies. Seek additional back-up documentation and business justifications from faculty and support staff when necessary. Review monthly telecom, IT, copier, and other misc. charges and ensure proper accounts/users are charged. Define problems, collect data, establish facts and draw conclusions independently. Advise management on financial opportunities and areas for improvement. As assigned, generate and distribute reports and create new reports to improve monitoring of revenues/expenses within the Division. This may include assisting with sponsored account reports, depending on team workload and volume. Serve as backup for the preparation and processing of online check requests, travel reimbursements, purchase orders. Serves as a back-up to processing payroll and hire entries (ISRs) in SAP and also hourly payroll in CATS. Other responsibilities as assigned
Bachelor’s degree in finance, accounting, or other related field.
One (1) year of related progressively responsible experience.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Advanced knowledge of SAP accounting system practice and implementation within the Hopkins environment desirable.
2-3 years of progressively responsible related financial experience desired.
Special Knowledge, Skills, and Abilities
Proficient knowledge of spreadsheets and word processing required, including ability to create spreadsheets and develop formulas and manipulate data for analysis. Analytical skills sufficient to enable review of data to ensure accuracy and catch inconsistencies. Professional verbal and written communication skills, including ability to clearly explain financial information. Ability to prioritize multiple tasks at one time and exercise a high level of independent judgment without input of supervisor. Function as a team player and works to maintain harmonious working relationships with faculty, coworkers, and supervisor.
Classified Title: Budget Analyst Working Title: Budget Analyst Role/Level/Range: ATP/03/PB Starting Salary Range: $20.72-$28.46 Employee group: Full Time Schedule: M-F, 8:30-5:00 Exempt Status: Non-Exempt Location: 04-MD:School of Medicine Campus Department name: 10003081-SOM Ped Immunology Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
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The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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