Basic Function: Performs professional level duties related to Human Resources, including responsibilities in the following functional areas: employee relations, training, onboarding &recruitment and benefits administration. Assists the Director of Human Resources to ensure operational effectiveness and exceptional customer service to the employee population of the agency.
Reports To: Director of Human Resources
Principal Duties and Responsibilities:
Partners with employees and management to administer and communicate various Human Resources policies, procedures, laws, standards and government regulations.
Assists with recruitment of exempt and non-exempt personnel and temporary employees.
Maintains Applicant Tracking System with accuracy and timeliness.
Compiles reports and trends of analytical data pertaining to recruitment needs and turnover. Administers and controls all functions of the system pertaining to users.
Works within the HRIS (Ceridian) to accurately enter new and current employee information, changes and updates; assist with self-service database administration.
Coordinates and conducts pre-employment/background screening, new hire orientation, benefits orientation, open enrollment and various trainings.
Supports the data collection and compilation for annual reporting compliance: updates the statistical portions of the Agency’s EEO/Affirmative Action program annually to meet compliance, assists with preparing and submitting the EEO-1, VETS-100 and Affordable Care Act reporting.
Provides guidance to management staff in relation to employee coaching, performance improvement plans, and corrective actions.
Assist the payroll department in updating employee changes to ensure accurate processing of biweekly payroll for two company codes.
Serves as back up contact for insurance brokers and benefit plan representatives; assists with the administration of the Agency’s health and welfare benefits; reconciles monthly invoices and maintains vendor databases.
Assists employees with benefit election and comprehension of benefit plans.
Assumes responsibility for distributing annual medical notices to employees.
Establishes and maintains positive working relationships with staff members of the agency, external agencies and vendors.
Performs other duties as required or assigned which are normally within the scope of duties enumerated above.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Work requires prolonged concentration using a computer in analyzing and manipulating data. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision, color vision depth perception, and ability to adjust focus.
The noise level in the work environment is usually moderate. Duties are performed in a typical office environment. No unusual or adverse working conditions exist.
Bachelor’s degree in Human Resources, Business or related field and 2-5 years of experience in Human Resources, or an equivalent combination of education and experience from which comparable knowledge, skills and abilities have been achieved. Extensive experience in the one or more of the following areas: recruiting, background screening, onboarding new hires, employee relations, benefit administration, performance and compensation, and/or strategic planning.
Must possess knowledge of HR laws, practices and policies required and have experience with administering personnel policies and various health & welfare plans.
Prior experience processing background checks for multiple states/agencies/vendors.
Previous experience with HRIS/Payroll/Timekeeping systems required.
Excellent written and verbal communication skills.
Must be comfortable giving presentations to both large and small groups as well as one-on-one trainings.
Proficient with PC hardware and various software applications such as Microsoft, XP, NT, Word, Excel, PowerPoint.
Ability to work under the stress of maintaining proper liaison between Division/Department Heads, managers and employees.
Ability to exchange information clearly and concisely and to present ideas, reports facts and other information.
Ability to manage own work flow and resolve questions and problems with supervisor.
Must possess good organizational skills and be detail oriented; must exhibit accuracy when working with details.
Ability to comprehend consequences of various situations and make appropriate individual(s) aware of same for decision making.
Ability to meet attendance standards and work over-time hours, when required.
Ability to maintain confidentiality of all information.
About Ada S. McKinley
The mission of Ada S. McKinley Community Services, Inc. is to empower, educate, and employ people to change lives and strengthen communities.
The agency was founded as a settlement house in 1919 by Ada Sophia McKinley, a schoolteacher and social reformer, who saw the need to assist veterans returning from World War I and African Americans migrating from the South. Currently celebrating its 100th year anniversary, Ada S. McKinley is one of the largest human services organizations in the country with an annual operating budget of $40 million, nearly 600 employees, serving more than 7,000 people annually at over 70 locations. Services are provided 24-hours a day, 365 days a year, primarily in Illinois/Chicago with additional sites in Indiana and Wisconsin.
Ada S. McKinley has three primary areas of services: Child Development & Youth; Employment and Community Support; and Behavioral Health & Clinical. Services rendered daily include: tutoring, mentoring and college placement, foster care, residential, youth and family counseling, employment training and placement, and head start programs.
The vision of Ada S. McKinley is for all people to have the opportunity for education and employment.