Coordinates, directs and manages the office of a top university executive.
Coordinates and manages the daily schedule of the university executive with internal and external parties, which includes staff, university administrators, alumni, students, Board of Regents, government officials and community leaders.
Maintains appointment/meeting schedule and calendar.
Makes travel arrangements, screens all in-coming telephone calls, and sorts and prioritizes mail.
Drafts routine responses to correspondence as needed.
Functionally supervises projects in the office of the executive.
Collects and prepares information for use in discussions and meetings with executive staff members and outside individuals.
May supervise secretarial and clerical staff in the office.
Performs other job-related duties as assigned.
Bachelors and 5 years experience
Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Requires a minimum of five (5) years of directly job-related experience.
Additional Required Qualifications:
The ideal candidate for this position should possess the following:
Manage calendar for numerous administrators.
Ability to prioritize and multi-task.
Experience coordinating and processing travel arrangements and generating Concur expense reports.
Experience coordinating and organizing meetings and events.
Highest level of professionalism and respect for confidentiality and ability to interact with all levels of internal and external constituents.
Excellent oral and written communication skills.
Proficient with Microsoft Office Suite.
Experience will be considered in lieu of education.
The following documents are required:
Cover letter delineating the manner in which your work experience applies to the posting.
Complete UH application
Three work references. The hiring department expects you to name current or past supervisors.
NOTE: We will maintain your confidentiality and notify you in advance of making contact with any of your references. References will be contacted only after the hiring process has been completed.
Incomplete applications will not be reviewed.
Internal Number: STA004905
About University of Houston
Founded in 1927, the University of Houston is the leading public research university in the vibrant international city of Houston. Each year, we educate more than 40,750 students in more than 300 undergraduate and graduate academic programs, on campus and online. UH awards more than 8,000 degrees annually, with more than 200,000 alumni. UH is a Carnegie-designated Tier One public research university.